54845-2024 - Competition Competition Belgium: Vehicle-fleet management services Beheer voertuigen Estimated value excluding VAT: 36 917 991,00 EUR Type of procedure: Negotiated with prior publication of a call for competition / competitive with negotiation Buyer Buyer: Fluvius System Operator cv (Speciale Sectoren) Belgium, Arr. Gent (BE234), Melle LOT-0001: FLU23D006 - Maintenance Services dienstvoertuigen kleiner of gelijk aan 3,5 TON Vehicle-fleet management services Belgium, Arr. Gent (BE234) Start date: 02/09/2024 Duration: 4 Years Estimated value excluding VAT: 14 767 197,00 EUR Deadline for receipt of requests to participate: 27/02/2024 - 11:30:00 (UTC+1) LOT-0002: FLU23D006 - Maintenance Services dienstvoertuigen > 3,5 TON Vehicle-fleet management services Belgium, Arr. Gent (BE234) Start date: 02/09/2024 Duration: 4 Years Estimated value excluding VAT: 22 150 795,00 EUR Deadline for receipt of requests to participate: 27/02/2024 - 11:30:00 (UTC+1) 54845-2024 - Competition Belgium – Vehicle-fleet management services – Beheer voertuigen OJ S 19/2024 26/01/2024 Contract or concession notice – standard regime Services 1. Buyer 1.1. Buyer Official name: Fluvius System Operator cv (Speciale Sectoren) Legal type of the buyer: Public undertaking Activity of the contracting entity: Electricity-related activities 2. Procedure 2.1. Procedure Title: Beheer voertuigen Description: Dit aankoopdossier betreft het leveren en beheren van maintenance services ten behoeve van de volledige vloot aan dienstvoertuigen van Fluvius. De totale vloot bestaat op 20/10/2023 uit 2506 utilitaire voertuigen, waarvan: • 1673 dienstvoertuigen < 3,5 TON • 781 dienstvoertuigen > 3,5 TON • 52 aanhangwagens Tot de scope van dit dossier behoren: • maintenance services: o Beheer onderhoud en herstellingen; o Facturatie carwash; o Beheer, levering en plaatsing van banden; o Beheer van pechverhelping & intern transport; o Beheer carrosserieschade ; o Beheer verkoop voertuigen (incl. totaal verlies). • Beheerstaken maintenance services: o voorfinanciering en doorfacturatie van de gefactureerde interventies van de voorbije maand voor de services/ percelen: ▪ onderhoud, carwash en herstellingen; ▪ carwash; ▪ levering en plaatsing van banden; ▪ pechverhelping & intern transport; ▪ carrosserieschade. o praktische organisatie van de maintenance services; administratieve organisatie en opvolging, facturatieflow. o Beheren van de ongevallendossiers, inclusief alle administratieve handelingen en de herstellingen van de voertuigen. o Rapportering gekoppeld aan bovenstaande maintenance services. o Voorzien in een efficiënte organisatie voor het behandelen van klachten gekoppeld aan de bovenstaande maintenance services. o Signaleren van recurrente problemen met voertuigen die een impact kunnen hebben op de vervanging. o Het aanleveren van technische handleidingen, wettelijke documenten, formulieren, ed. betreffende de aan hen toevertrouwde domeinen. o Doorfacturatie externe carwash (extern). o Factuurcontrole, challengen herstelkost, garanderen marktconforme prijszetting. o Buiten dienst stellen van een voertuig en klaarmaken voor verkopen van het voertuig. Procedure identifier: ad2e8f51-ca79-4899-8ae5-3ad6db0d88b0 Internal identifier: FLU23D006 Type of procedure: Negotiated with prior publication of a call for competition / competitive with negotiation The procedure is accelerated: no 2.1.1. Purpose Main nature of the contract: Services Main classification (cpv): 50111100 Vehicle-fleet management services Additional classification (cpv): 50111110 Vehicle-fleet-support services 2.1.3. Value Estimated value excluding VAT: 36 917 991,00 EUR Maximum value of the framework agreement: 73 835 983,00 EUR 2.1.4. General information Legal basis: Directive 2014/25/EU 5. Lot 5.1. Lot: LOT-0001 Title: FLU23D006 - Maintenance Services dienstvoertuigen kleiner of gelijk aan 3,5 TON Description: Maintenance Services (Inclusief beheerstaken) dienstvoertuigen kleiner of gelijk aan 3,5 TON Internal identifier: 1 5.1.1. Purpose Main nature of the contract: Services Main classification (cpv): 50111100 Vehicle-fleet management services Additional classification (cpv): 34351000 Light-duty tyres, 50112200 Car maintenance services, 50116500 Tyre repair services, including fitting and balancing, 34351100 Tyres for motor cars, 50112300 Car-washing and similar services, 50100000 Repair, maintenance and associated services of vehicles and related equipment, 50110000 Repair and maintenance services of motor vehicles and associated equipment, 50111000 Fleet management, repair and maintenance services, 50111110 Vehicle-fleet-support services, 50118200 Breakdown and recovery services for commercial vehicles, 50112110 Body-repair services for vehicles, 34350000 Tyres for heavy/light-duty vehicles 5.1.2. Place of performance Country subdivision (NUTS): Arr. Gent (BE234) Country: Belgium 5.1.3. Estimated duration Start date: 02/09/2024 Duration: 4 Years 5.1.4. Renewal Maximum renewals: 4 The buyer reserves the right for additional purchases from the contractor, as described here: Aansluitend op de looptijd kan de opdracht 4 keer verlengd worden met 12 maanden 5.1.5. Value Estimated value excluding VAT: 14 767 197,00 EUR 5.1.6. General information Reserved participation: Participation is not reserved. 5.1.9. Selection criteria Criterion: Type: Technical and professional ability Description: Zie selectiedocumenten in bijlage 5.1.11. Procurement documents Address of the procurement documents: https://www.publicprocurement.be/publication-workspaces/4d2b3343-efeb-4e2c-a259-9a75aabe4532/documents 5.1.12. Terms of procurement Terms of submission: Electronic submission: Required Address for submission: https://www.publicprocurement.be/supplier/enterprises/0/tendering-workspaces/publication-workspace-detail/4d2b3343-efeb-4e2c-a259-9a75aabe4532/general Languages in which tenders or requests to participate may be submitted: Dutch Electronic catalogue: Not allowed Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required Description of the financial guarantee: Wordt in latere fase meegedeeld in het bestek Deadline for receipt of requests to participate: 27/02/2024 11:30:00 (UTC+1) Terms of contract: Conditions relating to the performance of the contract: Wordt in latere fase meegedeeld in het bestek Financial arrangement: Wordt in latere fase meegedeeld in het bestek 5.1.15. Techniques Framework agreement: Framework agreement, without reopening of competition Information about the dynamic purchasing system: No dynamic purchase system 5.1.16. Further information, mediation and review Mediation organisation: Raad Van State Review organisation: Raad Van State Organisation providing additional information about the procurement procedure: Fluvius System Operator cv (Speciale Sectoren) Organisation providing offline access to the procurement documents: Fluvius System Operator cv (Speciale Sectoren) Organisation providing more information on the review procedures: Raad Van State Organisation receiving requests to participate: Fluvius System Operator cv (Speciale Sectoren) Organisation processing tenders: Fluvius System Operator cv (Speciale Sectoren) 5.1. Lot: LOT-0002 Title: FLU23D006 - Maintenance Services dienstvoertuigen > 3,5 TON Description: Maintenance Services (Inclusief beheerstaken) dienstvoertuigen > 3,5 TON Internal identifier: 2 5.1.1. Purpose Main nature of the contract: Services Main classification (cpv): 50111100 Vehicle-fleet management services Additional classification (cpv): 50116500 Tyre repair services, including fitting and balancing, 50100000 Repair, maintenance and associated services of vehicles and related equipment, 50110000 Repair and maintenance services of motor vehicles and associated equipment, 50111000 Fleet management, repair and maintenance services, 50111110 Vehicle-fleet-support services, 50118200 Breakdown and recovery services for commercial vehicles, 50112110 Body-repair services for vehicles, 34350000 Tyres for heavy/light-duty vehicles, 34351000 Light-duty tyres, 50112200 Car maintenance services, 34351100 Tyres for motor cars, 50112300 Car-washing and similar services, 34352100 Tyres for trucks 5.1.2. Place of performance Country subdivision (NUTS): Arr. Gent (BE234) Country: Belgium 5.1.3. Estimated duration Start date: 02/09/2024 Duration: 4 Years 5.1.4. Renewal Maximum renewals: 4 The buyer reserves the right for additional purchases from the contractor, as described here: Aansluitend op de looptijd kan de opdracht 4 keer verlengd worden met 12 maanden. 5.1.5. Value Estimated value excluding VAT: 22 150 795,00 EUR 5.1.6. General information Reserved participation: Participation is not reserved. 5.1.9. Selection criteria Criterion: Type: Technical and professional ability Description: Zie selectiedocumenten in bijlage 5.1.11. Procurement documents Address of the procurement documents: https://www.publicprocurement.be/publication-workspaces/4d2b3343-efeb-4e2c-a259-9a75aabe4532/documents 5.1.12. Terms of procurement Terms of submission: Electronic submission: Required Address for submission: https://www.publicprocurement.be/supplier/enterprises/0/tendering-workspaces/publication-workspace-detail/4d2b3343-efeb-4e2c-a259-9a75aabe4532/general Languages in which tenders or requests to participate may be submitted: Dutch Electronic catalogue: Not allowed Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required Description of the financial guarantee: Deze wordt in een latere fase in het bestek gedefinieerd Deadline for receipt of requests to participate: 27/02/2024 11:30:00 (UTC+1) Terms of contract: Conditions relating to the performance of the contract: Wordt in latere fase meegedeeld in het bestek Financial arrangement: Wordt in latere fase meegedeeld in het bestek 5.1.15. Techniques Framework agreement: Framework agreement, without reopening of competition Information about the dynamic purchasing system: No dynamic purchase system 5.1.16. Further information, mediation and review Mediation organisation: Raad Van State Review organisation: Raad Van State Organisation providing additional information about the procurement procedure: Fluvius System Operator cv (Speciale Sectoren) Organisation providing offline access to the procurement documents: Fluvius System Operator cv (Speciale Sectoren) Organisation providing more information on the review procedures: Raad Van State Organisation receiving requests to participate: Fluvius System Operator cv (Speciale Sectoren) Organisation processing tenders: Fluvius System Operator cv (Speciale Sectoren) 8. Organisations 8.1. ORG-0001 Official name: Fluvius System Operator cv (Speciale Sectoren) Registration number: 0477445084_5737 Postal address: Brusselsesteenweg 199 Town: Melle Postcode: 9090 Country subdivision (NUTS): Arr. Gent (BE234) Country: Belgium Email: Ellen.ooms@fluvius.be Telephone: 0487298256 Internet address: http://www.fluvius.be Roles of this organisation: Buyer Organisation providing additional information about the procurement procedure Organisation providing offline access to the procurement documents Organisation receiving requests to participate Organisation processing tenders 8.1. ORG-0002 Official name: FOD Beleid en Ondersteuning Registration number: BE001 Postal address: Simon Bolivarlaan 30, bus 1 Town: Brussel Postcode: 1000 Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100) Country: Belgium Email: e.proc@publicprocurement.be Telephone: +32 2 740 80 00 Internet address: https://bosa.belgium.be Roles of this organisation: TED eSender 8.1. ORG-0003 Official name: Raad Van State Registration number: 0931814266 Town: Brussel Country: Belgium Email: info@raadvanstate.be Telephone: 02 234 96 11 Roles of this organisation: Review organisation Organisation providing more information on the review procedures Mediation organisation 11. Notice information 11.1. Notice information Notice identifier/version: 77ddc8f7-8dca-4d8a-ae58-c14246a7e43c - 02 Form type: Competition Notice type: Contract or concession notice – standard regime Notice dispatch date: 24/01/2024 00:00:00 (UTC+1) Notice dispatch date (eSender): 24/01/2024 00:00:00 (UTC+1) Languages in which this notice is officially available: Dutch 11.2. Publication information Notice publication number: 54845-2024 OJ S issue number: 19/2024 Publication date: 26/01/2024 Czech document download: https://ted.europa.eu/cs/notice/54845-2024/pdf Danish document download: https://ted.europa.eu/da/notice/54845-2024/pdf German document download: https://ted.europa.eu/de/notice/54845-2024/pdf Greek document download: https://ted.europa.eu/el/notice/54845-2024/pdf Spanish document download: https://ted.europa.eu/es/notice/54845-2024/pdf English document download: https://ted.europa.eu/en/notice/54845-2024/pdf Estonian document download: https://ted.europa.eu/et/notice/54845-2024/pdf Finnish document download: https://ted.europa.eu/fi/notice/54845-2024/pdf French document download: https://ted.europa.eu/fr/notice/54845-2024/pdf Irish document download: https://ted.europa.eu/ga/notice/54845-2024/pdf Croatian document download: https://ted.europa.eu/hr/notice/54845-2024/pdf Hungarian document download: https://ted.europa.eu/hu/notice/54845-2024/pdf Italian document download: https://ted.europa.eu/it/notice/54845-2024/pdf Lithuanian document download: https://ted.europa.eu/lt/notice/54845-2024/pdf Latvian document download: https://ted.europa.eu/lv/notice/54845-2024/pdf Maltese document download: https://ted.europa.eu/mt/notice/54845-2024/pdf Dutch document download: https://ted.europa.eu/nl/notice/54845-2024/pdf Polska document download: https://ted.europa.eu/pl/notice/54845-2024/pdf Portuguese document download: https://ted.europa.eu/pt/notice/54845-2024/pdf Romanian document download: https://ted.europa.eu/ro/notice/54845-2024/pdf Slovak document download: https://ted.europa.eu/sk/notice/54845-2024/pdf Slovenian document download: https://ted.europa.eu/sl/notice/54845-2024/pdf Swedish document download: https://ted.europa.eu/sv/notice/54845-2024/pdf Bulgarian document download: https://ted.europa.eu/bg/notice/54845-2024/pdf