Government of New Brunswick CONTRACT FOR THE SUPPLY AND DELIVERY OF TIRES & RELATED PRODUCTS CONTRACT FOR THE SUPPLY AND DELIVERY OF TIRES & RELATED PRODUCTS - 36187-25 | PhoneCall Us: (800) 964-6379 / (613) 727-4900   Canadian Tenders U.S. Tenders Private Construction   Offering Pricing Buyers  ​ 36187-25 - CONTRACT FOR THE SUPPLY AND DELIVERY OF TIRES & RELATED PRODUCTS This solicitation is OPEN & Items (5) & Items5 Print Share Basic Information Reference Number NB-36187-25 Issuing Organization Government of New Brunswick Solicitation Type ITT - Invitation to Tender (Formal) Solicitation Number 36187-25 Title CONTRACT FOR THE SUPPLY AND DELIVERY OF TIRES & RELATED PRODUCTS Source ID NEW_BRUNSWICK Details Location New Brunswick Dates Publication 2024/10/03 11:00:00 PM EDT Closing Date 2024/10/30 12:30:00 PM EDT Contact Information Tony Hay 1 (506) 453-6129 Description The Province of New Brunswick reserves the right to negotiate a contract with vendors throughout the contract period in areas of the province where adequate coverage is not achieved. Where it is deemed practicable and in the best interest of the Province a contract may be awarded to more than one supplier for the same item or group of items. Price quoted is to be the manufacturer's published price list (either List - Dealer - Jobber, etc.) with applicable discount. The Province of N.B. will allow government funded bodies to purchase goods or services using long term contracts awarded as a result of an Invitation. By submitting a bid the bidder indicates that it agrees to extend the same pricing to government funded bodies as per the terms and specifications in the Invitation document. This procurement is subject to the provisions of the Canadian Free Trade Agreement, the Canada-European Union Comprehensive Economic and Trade Agreement, the Agreement on Government Procurement under the World Trade Organization and the Comprehensive and Progressive Agreement for Trans-Pacific Partnership. No totals required. CONTRACT FOR THE SUPPLY AND DELIVERY OF NORTH AMERICAN OEM APPROVED TIRES AND RELATED PRODUCTS. Tires are to be 100% new. Winter tire is a tire that meets the Transport Canada and the Rubber Association of Canada winter snow tire designation, with the inscribed peaked mountain with a snowflake pictograph on the tire sidewall. VENDORS ARE ASKED TO CAREFULLY READ ALL ATTACHMENTS ASSOCIATED WITH THIS INVITATION TO TENDER PRIOR TO SUBMITTING A BID. Clarification regarding item \ 13 stated in the Terms & Conditions, "Vendors sample items MUST correspond to the discounted pricing structure quoted in Group C". This discount is listed for the intent of purchasing items NOT listed in either group A or B for each applicable category. It corresponds with group A & B as the MINIMUM DISCOUNT % offered for those items listed in group A or B. If a vendor bids a higher discount % than what is listed in Group C under the applicable category, vendors are expected to list the increased discount percentage for each specific item in the description box. For the purposes of this contract, the term PNB represents the Province of New Brunswick. Effective December 1st, 2024 through November 30th, 2026 with the option to renew for three additional one year terms upon agreement by both parties. Maximum increase for optional years will not exceed Consumer Price Index. EVALUATION CRITERIA The Province intends to award contract to the supplier with the best combination of product coverage, price and delivery, in the best interest of the Province. More than one supplier may be awarded partial contract depending on competitive bid. To evaluate this by the most competitive supplier, the evaluation breakdown is as follows: 1. 50% Pricing Structure 2. 25% Distribution 3. 25% Product Availability This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice. CONTRACT OF SUPPLY To be delivered as and when required for the period indicated upon receipt of an official Release under Contract. The Province of N.B. does not guarantee that any amount, make, model, brand, item, part or service will be purchased. QUESTIONS: Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line. EMAIL ADDRESS: bidquestionssoumissions@snb.ca NOTE:This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids. The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider. A bidder must obtain official bid documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB), BIDS (operated by Tendering Publications Ltd.) and MERX (operated by Mediagrif Interactive Technologies). Failure to submit the official bid documents or provide proof that the official bid documents were properly obtained will result in rejection of the bid. In order to facilitate the evaluation process, Bidders are requested to respond in the same format as the official bid documents. Where the estimated value of the goods or services to be procured is below the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick or the Atlantic Region. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; b) secondly, New Brunswick vendors; and c) thirdly, Atlantic Suppliers. The preference will be applied based on the price differential between the lowest acceptable bid and the bid receiving preferential treatment. Unless otherwise indicated, there shall be no limit on the price differential under which a preference may be applied. The decision to apply a preference will be at the sole discretion of Service New Brunswick. All discounts quoted will be considered to be without limitations. PAYMENT OF INVOICES Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied. Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and subsequently enter into negotiations with the second preferred vendor. No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch. Unless indicated otherwise in this tender notice or attached documents, all prices must be extended and totalled. The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract. Direct Deposit The province of New Brunswick is now using Direct Deposit as the standard method of government payments. Suppliers are required to provide bank account information and email address for remittance. Please send the completed Direct Deposit Form to the New Brunswick Internal Services Agency as indicated on the form. Instructions for Bid Submission 1. Effective April 15, 2020, Service New Brunswick is no longer accepting paper bids, and the Central Tendering Branch is closed to the public. Public tender openings are no longer taking place; however, results continue to be posted on NBON. 2. Bids will only be accepted by electronic transmission as follows: a. By e-bidding through NBON (when e-bidding is possible); OR b. By fax to: (506) 444-4200 (fax to dedicated mailbox). Note: Proposals in response to a Request for Proposals (RFP) will not be accepted by fax; OR c. By email to NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit bids to any other email). Click here Instructions for Bid Submission for important instructions on how to submit bids by email. d. Please refrain from submitting your bid through multiple electronic channels to avoid duplicate bids. 3. All bids must be properly signed by an authorized person. a. For bids submitted by email or fax: typed signatures (in any font) that are not on the bid itself (i.e. in the body of the email or on the fax cover sheet) will NOT be accepted. 4. All bids must be legible, properly completed and contain the proper solicitation number. 5. The proponent is solely responsible for ensuring that the bid submission in its entirety, including all attachments, is received before Closing Date and Time as indicated on the solicitation documents. a. The proponent bears all risk associated with delivering its bid by electronic submission, including but not limited to delays in transmission between the Proponent's computer and the Province's Electronic Mail System, NBON or fax. b. The date and time of official receipt of the bid will be the time of receipt recorded in the NBON system (for e-bids) or the time of receipt in the Province's Electronic Mail System (for fax and email bid submissions). 6. All bids must be stated in Canadian Funds. Sales taxes should not be included in the unit, extended or total prices. 7. All tenders must be F.O.B. destination, freight prepaid. 8. This Invitation is being conducted under the provisions of the Procurement Act and Regulation 2014-93 as of the date of the issuance of the Invitation.