Tender Details

Title	Netherlands – Accounting and auditing services – B04.008.2024 Hiring capacity to execute the Internal Auditor Function Place of performance: Netherlands,Agglomeratie ’s-Gravenhage Main nature of the contract: Services Official name: Invest International Public Programmes B.V. Type of procedure: Open
Country	Netherlands
Language	English
Organization	Invest International Public Programmes B.V.
Published Date	13.06.2024
Deadline Date	09.09.2024
Overview	351069-2024 - Competition Competition Netherlands: Accounting and auditing services B04.008.2024 Hiring capacity to execute the Internal Auditor Function Netherlands, Agglomeratie ’s-Gravenhage (NL332) Type of procedure: Open Buyer Buyer: Invest International Public Programmes B.V. Netherlands, Agglomeratie ’s-Gravenhage (NL332), 's-Gravenhage LOT-0000: Hiring capacity to execute the Internal Auditor Function Accounting, auditing and fiscal services Netherlands, Agglomeratie ’s-Gravenhage (NL332) Start date: 01/01/2025 Duration end date: 01/01/2032 Deadline for receipt of tenders: 09/09/2024 - 09:00:00 (UTC+2) 351069-2024 - Competition Netherlands – Accounting and auditing services – B04.008.2024 Hiring capacity to execute the Internal Auditor Function OJ S 114/2024 13/06/2024 Contract or concession notice – standard regime Services 1. Buyer 1.1. Buyer Official name: Invest International Public Programmes B.V. Legal type of the buyer: Body governed by public law Activity of the contracting authority: Economic affairs 2. Procedure 2.1. Procedure Title: B04.008.2024 Hiring capacity to execute the Internal Auditor Function Description: • Preparing a proposal for the Internal Audit strategy during the term of the Agreement (7 years). • Maintaining the Internal Audit Charter. • Preparing and applying the Internal Audit methodologies, including reporting formats. • Preparing an annual audit plan based on a high-level risk analysis. • Presenting an audit scope for every audit to be executed. • Coordinating with the Contracting Authority's Director Risk & Compliance and with the management team regarding the annual audit plan including risk analysis. • Attending the ARC/SB twice a year. • Performing audits and discussing draft findings and recommendations. • Preparing reports on audit findings and progress reports. • Compile short annual report and a short report on work performed and results for ARC/SB meetings. • Monitoring the completion and monitoring of the Contracting Authority's outstanding audit items. • Perform 4 to 6 audits every year, covering the entire spectrum of Invest International. Organizing the Internal Auditor Function, including 4 to 6 audits per year Procedure identifier: 6625a770-7419-4cf3-a035-454d4d4ebc1f Internal identifier: B04.008.2024 Type of procedure: Open The procedure is accelerated: no Main features of the procedure: European public procedure 2.1.1. Purpose Main nature of the contract: Services Main classification (cpv): 79210000 Accounting and auditing services 2.1.2. Place of performance Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL332) Country: Netherlands Additional information: Den Haag 2.1.4. General information Additional information: procurement@investinternational.nl. procurement@investinternational.nl. Legal basis: Directive 2014/24/EU 2.1.5. Terms of procurement Terms of submission: Maximum number of lots for which one tenderer can submit tenders: 1 2.1.6. Grounds for exclusion: Purely national exclusion grounds: Exclusion grounds are defined in the procurement documents or in TenderNed 5. Lot 5.1. Lot: LOT-0000 Title: Hiring capacity to execute the Internal Auditor Function Description: Internal auditor conducting yearly 4 to 6 audits covering the entire spectrum of Invest International (e.g. Human Resource, Business, Legal, Procurement, Impact, ESG). Audit Services, Internal Audit Internal identifier: 1 5.1.1. Purpose Main nature of the contract: Services Main classification (cpv): 79200000 Accounting, auditing and fiscal services Options: Description of the options: Extensions 5.1.2. Place of performance Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL332) Country: Netherlands Additional information: Den Haag 5.1.3. Estimated duration Start date: 01/01/2025 Duration end date: 01/01/2032 5.1.4. Renewal Maximum renewals: 2 The buyer reserves the right for additional purchases from the contractor, as described here: One (1) time three (3) years and one (1) time one (1) year. 5.1.6. General information Reserved participation: Participation is not reserved. The names and professional qualifications of the staff assigned to perform the contract must be given: Not required Procurement Project not financed with EU Funds. The procurement is covered by the Government Procurement Agreement (GPA) 5.1.9. Selection criteria Criterion: Type: Other Name: E1 Agreement on the tender documents, including the option to execute the Mock audit and the tender procedure to be followed Description: The Contractor has taken note of the 'Tender Documents' (including the option to execute the Mock audit) and the accompanying appendices, as included in the folder ‘Tender Documents’. The Contractor agrees with the contents of these Tender Documents, including the procedure followed and the description of the assignment. Use of this criterion: Used Criterion: Type: Other Name: E2 Arvodi 2018 (appendix 5) and concept agreement (appendix 7) Description: The Contractor fully and unconditionally conforms to the 'Concept Agreement' (appendix 7) and the Arvodi 2018 (appendix 5). Both documents are included in the folder 'Tender Documents'. This means that only the conditions applied by the Contracting Authority are applicable. The proposal of the Contractor does not refer (in part) to other legal conditions, not even if they do not contradict the conditions of the Contracting Authority. If the Contractor is unable to agree with one or more articles, he can propose alternative formulations during the question round. The Contracting Authority will indicate in the memorandum of information whether he can agree to any alternative formulations. Use of this criterion: Used Criterion: Type: Other Name: E3 Concept Waiting Room Agreement (appendix 8) Description: The Contractor fully and unconditionally complies with the ‘Concept Waiting Room Agreement’ (appendix 8). This document is included in the folder: 'Tender Documents'. If the Contractor is unable to agree with one or more articles, he can propose alternative formulations during the question round. The Contracting Authority will indicate in the memorandum of information whether he can agree to any alternative formulations. Use of this criterion: Used Criterion: Type: Suitability to pursue the professional activity Name: E4 European Single Procurement Document (ESPD) Description: The Contractor completes and signs the ESPD. The ESPD is attached as an appendix in the folder 'Tender Documents’. Use of this criterion: Used Criterion: Type: Other Name: E5 Holding Statement (appendix 3) Description: This Holding Statement must be validly completed and signed by the Contractor (in whatever composition). This appendix can be found in the folder 'Tender Documents'. Use of this criterion: Used Criterion: Type: Technical and professional ability Name: E6 Key competence (appendix 2) Description: The Contractor proves that he has sufficient qualities to be able to properly execute this assignment in accordance with the relevant conditions as described in appendix 1 'Suitability Requirements'. Key competence 1: The Contractor was responsible for performing evaluations based on the combination of the following aspects in a previous Assignment. The reference relates to the evaluation-contract for a project of up to € 12,000,000: 1. Rigorous & impact evaluation; 2. A public infrastructure project combined with motorized traffic using it; 3. Performed in a developing country . Explanation: The Contracting Authority wishes to establish that the Contractor has the competence to perform the technical/content part of this assignment correctly and appropriately. Key competence 2: The Contractor was responsible for performing evaluations based on the combination of the following aspects in a previous Assignment. The reference relates to the evaluation-contract for a project of up to € 12,000,000: 1. Working with local stakeholders inclusive the government; 2. Performed in a developing country . Explanation: The Contracting Authority wishes to establish that the Contractor has the competence to understand the importance of the different stakeholders and has the ability to approach them appropriately and work with them to complete the task successfully. Use of this criterion: Used Criterion: Type: Technical and professional ability Name: E7 Program of Requirements (appendix 4) Description: The Contractor agrees with the Program of Requirements as attached as appendix 4 in the folder 'Tender Documents'. Use of this criterion: Used Criterion: Type: Suitability to pursue the professional activity Name: E8 Registration national professional or trade register Description: The Contractor is registered in the national professional or trade register of the country of origin in accordance with the requirements of the country where the Contractor is located, in accordance with the relevant conditions as described in appendix 1 'Suitability Requirements'. Use of this criterion: Used Criterion: Type: Other Name: E9 Suitability requirements (appendix 1) Description: The Contractor agrees with and meets the requirements of suitability regarding technical and professional competence as added as appendix 1 in the folder 'Tender Documents’. Use of this criterion: Used Criterion: Type: Other Name: E10 The Contractor who receives the award-intention, submits the following documents: Description: 1. Declaration of Conduct for Tendering (in Dutch: gedragsverklaring aanbesteden (GvA). 2. Tax authority statement. 3. Copy Liability Insurance Policy 4. Copy WTA License 5. Copy Registration NBA 6. Signed KYC format (appendix 10) 7. Format Reference, signed by the client (appendix 2) 6. Copy Certificate ISO 27001: 2013 8. Sustainability or ESG Policy 9. Non Disclosure Agreement (NDA) (appendix 14), when not previously submitted Use of this criterion: Used Criterion: Type: Other Use of this criterion: Not used 5.1.10. Award criteria Criterion: Type: Quality Name: Audit Plan (5.4.1 Tender Guide) Description: The Contracting Authority considers it important that Contractor proposes appropriate audits allocated for that particular year, assuming 4 audits for the first year. The objective of Internal Audit is to provide assurance and advice from an independent position by evaluating and improving the (effectiveness of the operational) processes of governance, risk management and control. In doing so, the design, existence and operation of the processes and policies are tested by means of audits. Conducting these audits should lead to the achievement of this objective. The Contractor indicates in its proposal: 1. Which 4 audits it proposes and why for the audit plan for the first contract year. 2. Which 4 audits it proposes and why for the concept audit plan regarding the second and third contract year. To this end, the Contractor will select from the audits listed below: 1. Financial administration and payment transactions 2. Investment process, including KYC, State aid and ESG 3. Business development project process 4. Information security 5. Procurement 6. Human Resource 7. Legal 8. Impact 9. CSRD 10. Taxonomy 11. Compliance Policies & Framework 12. Privacy The Contracting Authority will assess the audit plan of the Contractor, including whether the Proposal is in line with the intended objective of the internal audits (breadth and depth), the Proposal is in line with the nature and processes of the Contracting Authority and the proposal is proportionate given the size of the organisation. Weight (points, exact): 10 Criterion: Type: Quality Name: Process (5.4.2 Tender Guide) Description: The Contracting Authority considers it important that the processes are well-designed, and the cooperation is appropriate, communication is good, and expectations are well-managed. The Contractor describes the following issues in its Proposal: a. The understanding the Contractor has of the Contracting Authority and the specific Business Units and processes and how the cooperation with the Contracting Authority is shaped in general. b. What the approach is regarding preparing the annual audit agenda/plan based on a high-level risk analysis, maintaining the audit charter and providing the short annual report on the work carried out and results and thus arriving at a final audit plan for the coming year. c. How the right stakeholders are identified and appropriately engaged. d. How (oral and written) communication is shaped around the conduct of audits. e. How progress and deadlines set for improvements are monitored and how to deal with the monitoring of open issues, follow-up monitoring. f. How results are presented to auditees, Management Team and ARC/SB. g. How cooperation with the external auditor will take shape. The Contracting Authority will assess the approach of the Contractor, looking, among other things, at the extent to which the approach will be successful in the eyes of the Assessment Committee and will lead to: 1. Understanding with the Contracting Authority's needs, so that they are addressed with proportionate and appropriate audit (research) questions. 2. A clear audit process, so that the Contracting Authority knows what is happening when and what contribution is expected from the Contracting Authority. 3. Monitoring of open points and assessment of good measures on these points by the Contracting Authority. 4. A clear presentation and reporting of the outcomes that add value to the Contracting Authority. Weight (points, exact): 30 Criterion: Type: Quality Name: Quality Team (5.4.3 Tender Guide) Description: Audits have different focus areas. The quality of the audit largely depends on the quality of the people assigned to the audit. It is desirable that there is partly a permanent workforce, but that specialists can also be deployed. The Contractor is requested to indicate in its Proposal, in relation to the 12 various audits as named under paragraph 5.4.1: a. How the relevant audit teams (including specialists) are composed. b. What (specialist) expertise, knowledge and experience are present within them. c. The job level and job description of one dedicated expert per audit: 1. Financial administration and payment transactions 2. Investment process, including KYC, State aid and ESG 3. Business development project process 4. Information security 5. Procurement 6. Human Resource 7. Legal 8. Impact 9. CSRD 10. Taxonomy 11. Compliance Policies & Framework 12. Privacy d. What diversity in the composition of the teams (in terms of content) is like. e. The roles and tasks of individual team members. f. How the actual deployment of these team members is ensured and demonstrated. g. How the continuity of the team will be monitored. Regarding c. the Contractor submits per audit in question (number 1 to 12) the CV (Appendix 11) of a dedicated expert who will be participating in the audit team. Furthermore, the Contractor submits the CVs (Appendix 11) of the 2 contact persons (Director/Principal and Senior). This means that the Contractor submits 14 CVs (Appendix 11) in total: 12 CVs of that the Contracting Authority may assume will be used for the audit in question and 2 CVs of the 2 contact persons. The approach and composition of the overall team will be assessed based on the information received. The Contracting Authority will assess whether the approach and composition can be relied upon, including the degree of affinity with the field and the processes of the Contracting Authority, the qualities and specialisms of the people and the relevant experience brought in. The Contractor should clearly indicate the permanent composition of the team across the proposed 4 audits of the first contract year (see paragraph 5.4.1: Audit Plan) and indicate per audit whether and if so, what specialist expertise will be added to the team. Weight (points, exact): 30 Criterion: Type: Price Name: Price (5.5. Tender Guide and Appendix 6) Description: The Contractor must fully complete the attached Pricesheet with the hourly rates (in Euro’s excluding taxes) per function (Appendix 6). The hourly rates are applied at: 1. The experts performing the audits 2. The experts performing the management/administration of the IAF. Based on the hourly rates for the different seniority levels (Director/Principal (5%), Senior (40%), Medior (35%) and Junior (20%)) the weighted average hourly rate will be calculated. Weight (points, exact): 30 5.1.11. Procurement documents Deadline for requesting additional information: 02/07/2024 23:59:00 (UTC+2) Address of the procurement documents: https://www.tenderned.nl/aankondigingen/overzicht/339211 5.1.12. Terms of procurement Terms of submission: Electronic submission: Required Address for submission: https://www.tenderned.nl/aankondigingen/overzicht/339211 Languages in which tenders or requests to participate may be submitted: Dutch Electronic catalogue: Not allowed Variants: Not allowed Description of the financial guarantee: Agreement on the tender documents, including the option to execute the Mock audit and the tender procedure to be followed-Arvodi 2018 (appendix 5) and concept agreement (appendix 7)-The Contractor who receives the award-intention, submits the following documents:-Suitability requirements (appendix 1)-Holding Statement (appendix 3)-Concept Waiting Room Agreement (appendix 8) Deadline for receipt of tenders: 09/09/2024 09:00:00 (UTC+2) Deadline until which the tender must remain valid: 3 Months Information about public opening: Opening date: 09/09/2024 09:00:00 (UTC+2) Terms of contract: Electronic invoicing: Required Electronic ordering will be used: no Electronic payment will be used: no 5.1.15. Techniques Framework agreement: No framework agreement Information about the dynamic purchasing system: No dynamic purchase system 5.1.16. Further information, mediation and review Review organisation: Invest International Public Programmes B.V. Organisation providing additional information about the procurement procedure: Invest International Public Programmes B.V. Organisation providing more information on the review procedures: Invest International Public Programmes B.V. Organisation receiving requests to participate: Invest International Public Programmes B.V. 8. Organisations 8.1. ORG-0001 Official name: Invest International Public Programmes B.V. Registration number: 224464824 Postal address: Bezuidenhoutseweg 12 Town: 's-Gravenhage Postcode: 2594AV Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL332) Country: Netherlands Contact point: Angela van der Sluijs Email: procurement@investinternational.nl Telephone: +31 0707013251 Internet address: http://www.investinternational.nl Other contact points: Official name: Rechtbank Den Haag Town: Den Haag Postcode: 2595 AJ Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL332) Country: Netherlands Email: procurement@investinternational.nl Internet address: https://www.rechtspraak.nl/organisatie-en-contact/organisatie/rechtbanken/rechtbank-den-haag Other contact points: Official name: Louis Kers Town: Den Haag Postcode: 2594 AV Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL332) Country: Netherlands Email: grievances@investinternational.nl Internet address: http://www.investinternational.nl Roles of this organisation: Buyer Organisation providing additional information about the procurement procedure Organisation receiving requests to participate Review organisation Organisation providing more information on the review procedures 11. Notice information 11.1. Notice information Notice identifier/version: 1278f0c8-0a4d-429c-95d3-12b696aa762d - 01 Form type: Competition Notice type: Contract or concession notice – standard regime Notice dispatch date: 11/06/2024 15:19:29 (UTC+2) Languages in which this notice is officially available: English 11.2. Publication information Notice publication number: 351069-2024 OJ S issue number: 114/2024 Publication date: 13/06/2024 Czech document download: https://ted.europa.eu/cs/notice/351069-2024/pdf Danish document download: https://ted.europa.eu/da/notice/351069-2024/pdf German document download: https://ted.europa.eu/de/notice/351069-2024/pdf Greek document download: https://ted.europa.eu/el/notice/351069-2024/pdf Spanish document download: https://ted.europa.eu/es/notice/351069-2024/pdf English document download: https://ted.europa.eu/en/notice/351069-2024/pdf Estonian document download: https://ted.europa.eu/et/notice/351069-2024/pdf Finnish document download: https://ted.europa.eu/fi/notice/351069-2024/pdf French document download: https://ted.europa.eu/fr/notice/351069-2024/pdf Irish document download: https://ted.europa.eu/ga/notice/351069-2024/pdf Croatian document download: https://ted.europa.eu/hr/notice/351069-2024/pdf Hungarian document download: https://ted.europa.eu/hu/notice/351069-2024/pdf Italian document download: https://ted.europa.eu/it/notice/351069-2024/pdf Lithuanian document download: https://ted.europa.eu/lt/notice/351069-2024/pdf Latvian document download: https://ted.europa.eu/lv/notice/351069-2024/pdf Maltese document download: https://ted.europa.eu/mt/notice/351069-2024/pdf Dutch document download: https://ted.europa.eu/nl/notice/351069-2024/pdf Polska document download: https://ted.europa.eu/pl/notice/351069-2024/pdf Portuguese document download: https://ted.europa.eu/pt/notice/351069-2024/pdf Romanian document download: https://ted.europa.eu/ro/notice/351069-2024/pdf Slovak document download: https://ted.europa.eu/sk/notice/351069-2024/pdf Slovenian document download: https://ted.europa.eu/sl/notice/351069-2024/pdf Swedish document download: https://ted.europa.eu/sv/notice/351069-2024/pdf Bulgarian document download: https://ted.europa.eu/bg/notice/351069-2024/pdf
NAICS	Business All Other Professional Navigational Professional Justice Bolt Specialized Freight (except Used Goods) Trucking Electric Power Transmission Copper Religious Executive and Legislative Offices Financial Transactions Processing Securities Justice Other Professional Turned Product and Screw Other Justice Accounting International Accounting Measuring Navigational Financial Transactions Processing Other Similar Organizations (except Business All Other Professional General Freight Trucking Executive and Legislative Offices Management Other Justice Other Similar Organizations (except Business Machine Shops; Turned Product; and Screw Copper Professional Process Funds
CPVS	Iron, lead, zinc, tin and copper System, storage and content management software package Mains Control, safety, signalling and light equipment Nuts Lavatory seats, covers, bowls and cisterns Engineering, auxiliary, average, loss, actuarial and salvage insurance services Publications Control, safety or signalling equipment for inland waterways Lead Vans Feasibility study, advisory service, analysis Research, testing and scientific technical simulator Control, safety or signalling equipment for parking facilities Command, control, communication systems Control, safety or signalling equipment for port installations Command, control, communication and computer systems System, storage and content management software development services Forms Monitors Pressure-reducing, control, check or safety valves Catalogues Other services Accounting, auditing and fiscal services Keys Control, safety or signalling equipment for roads Shapes Folders Security, fire-fighting, police and defence equipment Administration, defence and social security services Radio, television, communication, telecommunication and related equipment Postal orders Electronic, electromechanical and electrotechnical supplies Designs Control, safety or signalling equipment for airports Dates Tools, locks, keys, hinges, fasteners, chain and springs
UNSPSC	Nuts Folders Awards Business cases Year end audits Internal audits Liability insurance Single room Drugs affecting the ears, eye, nose and skin Case making services Combination H Securities
Regions	Europe Western Europe
Sectors	Roads and Highways-Bridge Printing and Publishing Services Defence and Security Electricity Construction Energy-Power and Electrical Computer Hardwares and Consumables Marine
URL	Download Document
Share

Title
Netherlands – Accounting and auditing services – B04.008.2024 Hiring capacity to execute the Internal Auditor Function Place of performance: Netherlands,Agglomeratie ’s-Gravenhage Main nature of the contract: Services Official name: Invest International Public Programmes B.V. Type of procedure: Open
Country
Netherlands
Language
English
Organization
Invest International Public Programmes B.V.
Published Date
13.06.2024
Deadline Date
09.09.2024
Overview
351069-2024 - Competition Competition Netherlands: Accounting and auditing services B04.008.2024 Hiring capacity to execute the Internal Auditor Function Netherlands, Agglomeratie ’s-Gravenhage (NL332) Type of procedure: Open Buyer Buyer: Invest International Public Programmes B.V. Netherlands, Agglomeratie ’s-Gravenhage (NL332), 's-Gravenhage LOT-0000: Hiring capacity to execute the Internal Auditor Function Accounting, auditing and fiscal services Netherlands, Agglomeratie ’s-Gravenhage (NL332) Start date: 01/01/2025 Duration end date: 01/01/2032 Deadline for receipt of tenders: 09/09/2024 - 09:00:00 (UTC+2) 351069-2024 - Competition Netherlands – Accounting and auditing services – B04.008.2024 Hiring capacity to execute the Internal Auditor Function OJ S 114/2024 13/06/2024 Contract or concession notice – standard regime Services 1. Buyer 1.1. Buyer Official name: Invest International Public Programmes B.V. Legal type of the buyer: Body governed by public law Activity of the contracting authority: Economic affairs 2. Procedure 2.1. Procedure Title: B04.008.2024 Hiring capacity to execute the Internal Auditor Function Description: • Preparing a proposal for the Internal Audit strategy during the term of the Agreement (7 years). • Maintaining the Internal Audit Charter. • Preparing and applying the Internal Audit methodologies, including reporting formats. • Preparing an annual audit plan based on a high-level risk analysis. • Presenting an audit scope for every audit to be executed. • Coordinating with the Contracting Authority's Director Risk & Compliance and with the management team regarding the annual audit plan including risk analysis. • Attending the ARC/SB twice a year. • Performing audits and discussing draft findings and recommendations. • Preparing reports on audit findings and progress reports. • Compile short annual report and a short report on work performed and results for ARC/SB meetings. • Monitoring the completion and monitoring of the Contracting Authority's outstanding audit items. • Perform 4 to 6 audits every year, covering the entire spectrum of Invest International. Organizing the Internal Auditor Function, including 4 to 6 audits per year Procedure identifier: 6625a770-7419-4cf3-a035-454d4d4ebc1f Internal identifier: B04.008.2024 Type of procedure: Open The procedure is accelerated: no Main features of the procedure: European public procedure 2.1.1. Purpose Main nature of the contract: Services Main classification (cpv): 79210000 Accounting and auditing services 2.1.2. Place of performance Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL332) Country: Netherlands Additional information: Den Haag 2.1.4. General information Additional information: procurement@investinternational.nl. procurement@investinternational.nl. Legal basis: Directive 2014/24/EU 2.1.5. Terms of procurement Terms of submission: Maximum number of lots for which one tenderer can submit tenders: 1 2.1.6. Grounds for exclusion: Purely national exclusion grounds: Exclusion grounds are defined in the procurement documents or in TenderNed 5. Lot 5.1. Lot: LOT-0000 Title: Hiring capacity to execute the Internal Auditor Function Description: Internal auditor conducting yearly 4 to 6 audits covering the entire spectrum of Invest International (e.g. Human Resource, Business, Legal, Procurement, Impact, ESG). Audit Services, Internal Audit Internal identifier: 1 5.1.1. Purpose Main nature of the contract: Services Main classification (cpv): 79200000 Accounting, auditing and fiscal services Options: Description of the options: Extensions 5.1.2. Place of performance Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL332) Country: Netherlands Additional information: Den Haag 5.1.3. Estimated duration Start date: 01/01/2025 Duration end date: 01/01/2032 5.1.4. Renewal Maximum renewals: 2 The buyer reserves the right for additional purchases from the contractor, as described here: One (1) time three (3) years and one (1) time one (1) year. 5.1.6. General information Reserved participation: Participation is not reserved. The names and professional qualifications of the staff assigned to perform the contract must be given: Not required Procurement Project not financed with EU Funds. The procurement is covered by the Government Procurement Agreement (GPA) 5.1.9. Selection criteria Criterion: Type: Other Name: E1 Agreement on the tender documents, including the option to execute the Mock audit and the tender procedure to be followed Description: The Contractor has taken note of the 'Tender Documents' (including the option to execute the Mock audit) and the accompanying appendices, as included in the folder ‘Tender Documents’. The Contractor agrees with the contents of these Tender Documents, including the procedure followed and the description of the assignment. Use of this criterion: Used Criterion: Type: Other Name: E2 Arvodi 2018 (appendix 5) and concept agreement (appendix 7) Description: The Contractor fully and unconditionally conforms to the 'Concept Agreement' (appendix 7) and the Arvodi 2018 (appendix 5). Both documents are included in the folder 'Tender Documents'. This means that only the conditions applied by the Contracting Authority are applicable. The proposal of the Contractor does not refer (in part) to other legal conditions, not even if they do not contradict the conditions of the Contracting Authority. If the Contractor is unable to agree with one or more articles, he can propose alternative formulations during the question round. The Contracting Authority will indicate in the memorandum of information whether he can agree to any alternative formulations. Use of this criterion: Used Criterion: Type: Other Name: E3 Concept Waiting Room Agreement (appendix 8) Description: The Contractor fully and unconditionally complies with the ‘Concept Waiting Room Agreement’ (appendix 8). This document is included in the folder: 'Tender Documents'. If the Contractor is unable to agree with one or more articles, he can propose alternative formulations during the question round. The Contracting Authority will indicate in the memorandum of information whether he can agree to any alternative formulations. Use of this criterion: Used Criterion: Type: Suitability to pursue the professional activity Name: E4 European Single Procurement Document (ESPD) Description: The Contractor completes and signs the ESPD. The ESPD is attached as an appendix in the folder 'Tender Documents’. Use of this criterion: Used Criterion: Type: Other Name: E5 Holding Statement (appendix 3) Description: This Holding Statement must be validly completed and signed by the Contractor (in whatever composition). This appendix can be found in the folder 'Tender Documents'. Use of this criterion: Used Criterion: Type: Technical and professional ability Name: E6 Key competence (appendix 2) Description: The Contractor proves that he has sufficient qualities to be able to properly execute this assignment in accordance with the relevant conditions as described in appendix 1 'Suitability Requirements'. Key competence 1: The Contractor was responsible for performing evaluations based on the combination of the following aspects in a previous Assignment. The reference relates to the evaluation-contract for a project of up to € 12,000,000: 1. Rigorous & impact evaluation; 2. A public infrastructure project combined with motorized traffic using it; 3. Performed in a developing country . Explanation: The Contracting Authority wishes to establish that the Contractor has the competence to perform the technical/content part of this assignment correctly and appropriately. Key competence 2: The Contractor was responsible for performing evaluations based on the combination of the following aspects in a previous Assignment. The reference relates to the evaluation-contract for a project of up to € 12,000,000: 1. Working with local stakeholders inclusive the government; 2. Performed in a developing country . Explanation: The Contracting Authority wishes to establish that the Contractor has the competence to understand the importance of the different stakeholders and has the ability to approach them appropriately and work with them to complete the task successfully. Use of this criterion: Used Criterion: Type: Technical and professional ability Name: E7 Program of Requirements (appendix 4) Description: The Contractor agrees with the Program of Requirements as attached as appendix 4 in the folder 'Tender Documents'. Use of this criterion: Used Criterion: Type: Suitability to pursue the professional activity Name: E8 Registration national professional or trade register Description: The Contractor is registered in the national professional or trade register of the country of origin in accordance with the requirements of the country where the Contractor is located, in accordance with the relevant conditions as described in appendix 1 'Suitability Requirements'. Use of this criterion: Used Criterion: Type: Other Name: E9 Suitability requirements (appendix 1) Description: The Contractor agrees with and meets the requirements of suitability regarding technical and professional competence as added as appendix 1 in the folder 'Tender Documents’. Use of this criterion: Used Criterion: Type: Other Name: E10 The Contractor who receives the award-intention, submits the following documents: Description: 1. Declaration of Conduct for Tendering (in Dutch: gedragsverklaring aanbesteden (GvA). 2. Tax authority statement. 3. Copy Liability Insurance Policy 4. Copy WTA License 5. Copy Registration NBA 6. Signed KYC format (appendix 10) 7. Format Reference, signed by the client (appendix 2) 6. Copy Certificate ISO 27001: 2013 8. Sustainability or ESG Policy 9. Non Disclosure Agreement (NDA) (appendix 14), when not previously submitted Use of this criterion: Used Criterion: Type: Other Use of this criterion: Not used 5.1.10. Award criteria Criterion: Type: Quality Name: Audit Plan (5.4.1 Tender Guide) Description: The Contracting Authority considers it important that Contractor proposes appropriate audits allocated for that particular year, assuming 4 audits for the first year. The objective of Internal Audit is to provide assurance and advice from an independent position by evaluating and improving the (effectiveness of the operational) processes of governance, risk management and control. In doing so, the design, existence and operation of the processes and policies are tested by means of audits. Conducting these audits should lead to the achievement of this objective. The Contractor indicates in its proposal: 1. Which 4 audits it proposes and why for the audit plan for the first contract year. 2. Which 4 audits it proposes and why for the concept audit plan regarding the second and third contract year. To this end, the Contractor will select from the audits listed below: 1. Financial administration and payment transactions 2. Investment process, including KYC, State aid and ESG 3. Business development project process 4. Information security 5. Procurement 6. Human Resource 7. Legal 8. Impact 9. CSRD 10. Taxonomy 11. Compliance Policies & Framework 12. Privacy The Contracting Authority will assess the audit plan of the Contractor, including whether the Proposal is in line with the intended objective of the internal audits (breadth and depth), the Proposal is in line with the nature and processes of the Contracting Authority and the proposal is proportionate given the size of the organisation. Weight (points, exact): 10 Criterion: Type: Quality Name: Process (5.4.2 Tender Guide) Description: The Contracting Authority considers it important that the processes are well-designed, and the cooperation is appropriate, communication is good, and expectations are well-managed. The Contractor describes the following issues in its Proposal: a. The understanding the Contractor has of the Contracting Authority and the specific Business Units and processes and how the cooperation with the Contracting Authority is shaped in general. b. What the approach is regarding preparing the annual audit agenda/plan based on a high-level risk analysis, maintaining the audit charter and providing the short annual report on the work carried out and results and thus arriving at a final audit plan for the coming year. c. How the right stakeholders are identified and appropriately engaged. d. How (oral and written) communication is shaped around the conduct of audits. e. How progress and deadlines set for improvements are monitored and how to deal with the monitoring of open issues, follow-up monitoring. f. How results are presented to auditees, Management Team and ARC/SB. g. How cooperation with the external auditor will take shape. The Contracting Authority will assess the approach of the Contractor, looking, among other things, at the extent to which the approach will be successful in the eyes of the Assessment Committee and will lead to: 1. Understanding with the Contracting Authority's needs, so that they are addressed with proportionate and appropriate audit (research) questions. 2. A clear audit process, so that the Contracting Authority knows what is happening when and what contribution is expected from the Contracting Authority. 3. Monitoring of open points and assessment of good measures on these points by the Contracting Authority. 4. A clear presentation and reporting of the outcomes that add value to the Contracting Authority. Weight (points, exact): 30 Criterion: Type: Quality Name: Quality Team (5.4.3 Tender Guide) Description: Audits have different focus areas. The quality of the audit largely depends on the quality of the people assigned to the audit. It is desirable that there is partly a permanent workforce, but that specialists can also be deployed. The Contractor is requested to indicate in its Proposal, in relation to the 12 various audits as named under paragraph 5.4.1: a. How the relevant audit teams (including specialists) are composed. b. What (specialist) expertise, knowledge and experience are present within them. c. The job level and job description of one dedicated expert per audit: 1. Financial administration and payment transactions 2. Investment process, including KYC, State aid and ESG 3. Business development project process 4. Information security 5. Procurement 6. Human Resource 7. Legal 8. Impact 9. CSRD 10. Taxonomy 11. Compliance Policies & Framework 12. Privacy d. What diversity in the composition of the teams (in terms of content) is like. e. The roles and tasks of individual team members. f. How the actual deployment of these team members is ensured and demonstrated. g. How the continuity of the team will be monitored. Regarding c. the Contractor submits per audit in question (number 1 to 12) the CV (Appendix 11) of a dedicated expert who will be participating in the audit team. Furthermore, the Contractor submits the CVs (Appendix 11) of the 2 contact persons (Director/Principal and Senior). This means that the Contractor submits 14 CVs (Appendix 11) in total: 12 CVs of that the Contracting Authority may assume will be used for the audit in question and 2 CVs of the 2 contact persons. The approach and composition of the overall team will be assessed based on the information received. The Contracting Authority will assess whether the approach and composition can be relied upon, including the degree of affinity with the field and the processes of the Contracting Authority, the qualities and specialisms of the people and the relevant experience brought in. The Contractor should clearly indicate the permanent composition of the team across the proposed 4 audits of the first contract year (see paragraph 5.4.1: Audit Plan) and indicate per audit whether and if so, what specialist expertise will be added to the team. Weight (points, exact): 30 Criterion: Type: Price Name: Price (5.5. Tender Guide and Appendix 6) Description: The Contractor must fully complete the attached Pricesheet with the hourly rates (in Euro’s excluding taxes) per function (Appendix 6). The hourly rates are applied at: 1. The experts performing the audits 2. The experts performing the management/administration of the IAF. Based on the hourly rates for the different seniority levels (Director/Principal (5%), Senior (40%), Medior (35%) and Junior (20%)) the weighted average hourly rate will be calculated. Weight (points, exact): 30 5.1.11. Procurement documents Deadline for requesting additional information: 02/07/2024 23:59:00 (UTC+2) Address of the procurement documents: https://www.tenderned.nl/aankondigingen/overzicht/339211 5.1.12. Terms of procurement Terms of submission: Electronic submission: Required Address for submission: https://www.tenderned.nl/aankondigingen/overzicht/339211 Languages in which tenders or requests to participate may be submitted: Dutch Electronic catalogue: Not allowed Variants: Not allowed Description of the financial guarantee: Agreement on the tender documents, including the option to execute the Mock audit and the tender procedure to be followed-Arvodi 2018 (appendix 5) and concept agreement (appendix 7)-The Contractor who receives the award-intention, submits the following documents:-Suitability requirements (appendix 1)-Holding Statement (appendix 3)-Concept Waiting Room Agreement (appendix 8) Deadline for receipt of tenders: 09/09/2024 09:00:00 (UTC+2) Deadline until which the tender must remain valid: 3 Months Information about public opening: Opening date: 09/09/2024 09:00:00 (UTC+2) Terms of contract: Electronic invoicing: Required Electronic ordering will be used: no Electronic payment will be used: no 5.1.15. Techniques Framework agreement: No framework agreement Information about the dynamic purchasing system: No dynamic purchase system 5.1.16. Further information, mediation and review Review organisation: Invest International Public Programmes B.V. Organisation providing additional information about the procurement procedure: Invest International Public Programmes B.V. Organisation providing more information on the review procedures: Invest International Public Programmes B.V. Organisation receiving requests to participate: Invest International Public Programmes B.V. 8. Organisations 8.1. ORG-0001 Official name: Invest International Public Programmes B.V. Registration number: 224464824 Postal address: Bezuidenhoutseweg 12 Town: 's-Gravenhage Postcode: 2594AV Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL332) Country: Netherlands Contact point: Angela van der Sluijs Email: procurement@investinternational.nl Telephone: +31 0707013251 Internet address: http://www.investinternational.nl Other contact points: Official name: Rechtbank Den Haag Town: Den Haag Postcode: 2595 AJ Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL332) Country: Netherlands Email: procurement@investinternational.nl Internet address: https://www.rechtspraak.nl/organisatie-en-contact/organisatie/rechtbanken/rechtbank-den-haag Other contact points: Official name: Louis Kers Town: Den Haag Postcode: 2594 AV Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL332) Country: Netherlands Email: grievances@investinternational.nl Internet address: http://www.investinternational.nl Roles of this organisation: Buyer Organisation providing additional information about the procurement procedure Organisation receiving requests to participate Review organisation Organisation providing more information on the review procedures 11. Notice information 11.1. Notice information Notice identifier/version: 1278f0c8-0a4d-429c-95d3-12b696aa762d - 01 Form type: Competition Notice type: Contract or concession notice – standard regime Notice dispatch date: 11/06/2024 15:19:29 (UTC+2) Languages in which this notice is officially available: English 11.2. Publication information Notice publication number: 351069-2024 OJ S issue number: 114/2024 Publication date: 13/06/2024 Czech document download: https://ted.europa.eu/cs/notice/351069-2024/pdf Danish document download: https://ted.europa.eu/da/notice/351069-2024/pdf German document download: https://ted.europa.eu/de/notice/351069-2024/pdf Greek document download: https://ted.europa.eu/el/notice/351069-2024/pdf Spanish document download: https://ted.europa.eu/es/notice/351069-2024/pdf English document download: https://ted.europa.eu/en/notice/351069-2024/pdf Estonian document download: https://ted.europa.eu/et/notice/351069-2024/pdf Finnish document download: https://ted.europa.eu/fi/notice/351069-2024/pdf French document download: https://ted.europa.eu/fr/notice/351069-2024/pdf Irish document download: https://ted.europa.eu/ga/notice/351069-2024/pdf Croatian document download: https://ted.europa.eu/hr/notice/351069-2024/pdf Hungarian document download: https://ted.europa.eu/hu/notice/351069-2024/pdf Italian document download: https://ted.europa.eu/it/notice/351069-2024/pdf Lithuanian document download: https://ted.europa.eu/lt/notice/351069-2024/pdf Latvian document download: https://ted.europa.eu/lv/notice/351069-2024/pdf Maltese document download: https://ted.europa.eu/mt/notice/351069-2024/pdf Dutch document download: https://ted.europa.eu/nl/notice/351069-2024/pdf Polska document download: https://ted.europa.eu/pl/notice/351069-2024/pdf Portuguese document download: https://ted.europa.eu/pt/notice/351069-2024/pdf Romanian document download: https://ted.europa.eu/ro/notice/351069-2024/pdf Slovak document download: https://ted.europa.eu/sk/notice/351069-2024/pdf Slovenian document download: https://ted.europa.eu/sl/notice/351069-2024/pdf Swedish document download: https://ted.europa.eu/sv/notice/351069-2024/pdf Bulgarian document download: https://ted.europa.eu/bg/notice/351069-2024/pdf
NAICS
Business All Other Professional Navigational Professional Justice Bolt Specialized Freight (except Used Goods) Trucking Electric Power Transmission Copper Religious Executive and Legislative Offices Financial Transactions Processing Securities Justice Other Professional Turned Product and Screw Other Justice Accounting International Accounting Measuring Navigational Financial Transactions Processing Other Similar Organizations (except Business All Other Professional General Freight Trucking Executive and Legislative Offices Management Other Justice Other Similar Organizations (except Business Machine Shops; Turned Product; and Screw Copper Professional Process Funds
CPVS
Iron, lead, zinc, tin and copper System, storage and content management software package Mains Control, safety, signalling and light equipment Nuts Lavatory seats, covers, bowls and cisterns Engineering, auxiliary, average, loss, actuarial and salvage insurance services Publications Control, safety or signalling equipment for inland waterways Lead Vans Feasibility study, advisory service, analysis Research, testing and scientific technical simulator Control, safety or signalling equipment for parking facilities Command, control, communication systems Control, safety or signalling equipment for port installations Command, control, communication and computer systems System, storage and content management software development services Forms Monitors Pressure-reducing, control, check or safety valves Catalogues Other services Accounting, auditing and fiscal services Keys Control, safety or signalling equipment for roads Shapes Folders Security, fire-fighting, police and defence equipment Administration, defence and social security services Radio, television, communication, telecommunication and related equipment Postal orders Electronic, electromechanical and electrotechnical supplies Designs Control, safety or signalling equipment for airports Dates Tools, locks, keys, hinges, fasteners, chain and springs
UNSPSC
Nuts Folders Awards Business cases Year end audits Internal audits Liability insurance Single room Drugs affecting the ears, eye, nose and skin Case making services Combination H Securities
Regions
Europe Western Europe
Sectors
Roads and Highways-Bridge Printing and Publishing Services Defence and Security Electricity Construction Energy-Power and Electrical Computer Hardwares and Consumables Marine
URL
Download Document
Share