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Title |
National Post – Procurement Asociate, Abuja, Nigeria – G7 – FTA at United Nations Population Fund – UNFPA NGO Procurement Portal |
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Country | ||||
Language | English | |||
Organization | ||||
Published Date | 20.12.2022 | |||
Deadline Date | 05.12.2024 | |||
Overview |
National Post – Procurement Asociate, Abuja, Nigeria – G7 – FTA at United Nations Population Fund – UNFPA SuperAdminPublic Display ExerciseDecember 20, 2022Job Type: Full TimeQualification: BA/BSc/HNDExperience: 7 yearsLocation: AbujaJob Field: Procurement / Store-keeping / Supply Chain In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.Job PurposeIn direct support of UNFPA 9th Country Programme, and in the context of the UN Reform Strategy of the Nigeria UNCT and the Nigeria UNSCDF, the Procurement Associate will ensure proper and effective use of UNFPA’s and external partners’ resources in the following activities:Assist all Country Office units in defining and costing their procurement, supply chain and logistics needs in accordance with the approved Annual Work Plans;Build capacity by advising National Programme Officers and external parties on all aspects of procurement and logistics management implementation and organization;Represent UNFPA in OMT working groups on procurement, and on Government and NGO committees that deal with procurement using UNFPA core or co-financing funds, especially those related with RH Commodity Supplies; contributions to pooled funding in sector wide initiatives; procurement for Implementing Partners and on behalf of private sector initiatives.Duties and ResponsibilitiesprThe Procurement Associate assists all Country Office Departments in defining and costing their procurement and logistics needs in accordance with the approved Annual Work Plans and Advocacy Strategy on a yearly basis.Preparation and submission of procurement plan of the CO through online procurement planning tool on a timely basis in collaboration with the relevant programme staff and partners. (Procurement plans of procurement types Local, PSB, UNFPA Supplies and TPP).Provides advice and systems to assist team leaders and National Programme Officers in proper forecasting, procurement planning and logistics management within their sphere of work in each of UNFPA’s thematic programming areas.Follow-up actively and take systematic action to implement the procurement plans in collaboration with relevant programme staff.Liaises with National Programme Officers and Heads of Departments, in coordination as required also with relevant Government Departments and NGOs, in defining accurate specifications and agreeing procurement modalities for the most effective and efficient procurement in accordance with prevailing UNFPA Policies and Procedures.Facilitating and coordinating the formal and informal solicitation processes managed by the CO per the requirements of the procurement procedures.Managing the Contracts/ Purchase Orders and LTAs established by the CO and the POs issued on behalf of the CO efficiently per the requirements of the procurement proceduresMonitors and evaluate effectiveness of procurement processes within the country office and its decentralised offices and ensure compliance of the office business practices with the provisions of the UNFPA Policies and Procedures, work practices, and processes and suggest changes for improvement where and when necessary.Ensures coordination with UNFPA Supply Chain Management Unit (SCMU) and Facilities and Administrative Services Branch (FASB), and other UN procurement bodies for timely delivery and receipt of goods and services, release, acceptance and delivery of these to the destination point in a timely manner with due attention to quality assurance.Provides regular updates on procurement timelines and ensure regular communication within UNFPA and externally with partners of the expected delivery dates.Participation and coordination of initiatives associated with strategizing the procurement function of the CO taking the inputs from the programme leads and the programme interests into consideration and prompting procurement harmonization among the UN agencies operating in the country.Maintaining effective and constructive communication with SCMU on continuous basis in order to take proactive actions on procurement related mattersMaintains up-to-date and complete records, documentation and filing of all procurement processes.Builds capacity by advising implementing partners and external parties on all aspects of procurement and logistics management implementation and organizationProvides information, technical advice and guidance on all aspects of procurement including commodity types, procurement activities, processes and procedures in relation to UNFPA business practices, liaising and advising on best practices as necessary in-house as well as with National Medical Stores, Joint Medical Stores, clearing agents, National Drug Authority, Public Procurement and Disposal Authority and sector procurement Committees.Act as the capacity development focal point of the CO on procurement and supply chain Designs and develop curricula and materials for procurement and logistics trainings and conduct the latter. Keeps Country Office personnel abreast of latest developments in Policies and Procedures and all SCMU activity as this relates to the Country Office including regular reporting of procurement activities.Establishes and maintains professional contact with UNFPA Representative, Deputy Representative, team leaders, the Africa focal point in SCMU, West and Central Africa Regional Office on matters related to procurement and logistics and assist in the planning or execution of projects.Develop sound working relationships with suppliers and third party procurement customers. Establish and maintain working relationships with procurement/ technical colleagues in other UN agencies.Performs other job related duties as assigned from time to time.Qualification and ExperienceEducation: Holder of a high school graduate certificatePossess University degree in Business Administration, Procurement or other related field preferred is desirable.Knowledge and Experience:Possess a minimum of 7 years of related work experience preferably in an international, customer focused organizationKnowledge of reproductive health related commodities and medical terminology an assetKnowledge of legal and operational aspects of contract management is usefulExperience in international procurement and logistics management is desirableHave the ability to analyze and utilize complex dataHave an excellent organizational and time management skillsHave the ability to establish and maintain harmonious relationships with customers, suppliers and colleaguesHave the ability to perform well under pressure and flexibility in handling unexpected work assignments as and when necessaryBe service minded and have the ability to work in teamLanguagesFluency (written and verbal communication skills) in English is required.Working knowledge of other major local languages is desirable.Required Competencies:Values:Exemplifying integrityDemonstrating commitment to UNFPA and the UN systemEmbracing cultural diversityEmbracing changeCore competencies:Valuing diversityPerformance managementDeveloping people/fostering innovation and empowermentWorking in TeamsCommunicating information and ideas/knowledge sharingIntegrity/commitment to mandateAppropriate and transparent decision makingResults orientation and commitment to excellenceSelf-management/emotional intelligence and conflict management/negotiating and resolving disagreementsFunctional Competencies:Business AcumenImplementing management systemsInnovation and marketing of new approachesClient orientationOrganizational awarenessJob knowledge/technical expertiseMethod of ApplicationInterested and qualified? Go to United Nations Population Fund – UNFPA on estm.fa.em2.oraclecloud.com to apply NGO Procurement Portal
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NAICS |
Business
All Other Professional
Instruments and Related Products Manufacturing for Measuring
Other Direct Insurance (except Life
Professional
Justice
Specialized Freight (except Used Goods) Trucking
Copper
Religious
Justice
Other Professional
Other Justice
Medical
Direct Insurance (except Life
Colleges
Direct Life
Colleges
International
Search
Colleges
Other Similar Organizations (except Business
All Other Professional
General Freight Trucking
Management
Other Justice
Other Similar Organizations (except Business
Agencies
Copper
Professional
Process
Medical
Funds
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CPVS |
Tools
Earthmoving and excavating machinery, and associated parts
Iron, lead, zinc, tin and copper
System, storage and content management software package
Lead
Training, workout or aerobic services
Office, school and office equipment cleaning services
Records
Business services: law, marketing, consulting, recruitment, printing and security
Supports
Intelligence, surveillance, target acquisition and reconnaissance
System, storage and content management software development services
Parts of chain
Chain
Lifting, handling, loading or unloading machinery
Other services
Posts
Seats, chairs and related products, and associated parts
Display cases
Administration, defence and social security services
Radio, television, communication, telecommunication and related equipment
Designs
Tool parts
Tools, locks, keys, hinges, fasteners, chain and springs
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UNSPSC |
Post
Chains
Display cases
Business cases
Supply chain management
Logistics
Population
Drug cases
Case making services
High school
University
Tent, for office use
Clinical laboratory and toxicology testing systems, components, and supplies
Training, Technical: Crew Resource Management, Emergency Procedures, Dangerous Goods
Clinical laboratory and toxicology testing systems, components, and supplies
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Regions | ||||
Sectors |
Chemicals
Civil Works
Building
Environment and Pollution-Recycling
Automobiles and Auto Parts
Supply
Bridges and Tunnels
Postal and Courier Services
Roads and Highways-Bridge
Infrastructure
Printing and Publishing
Services
Railways-Rail-Railroad
Education and Training
Defence and Security
Electricity
Construction
Energy-Power and Electrical
Computer Hardwares and Consumables
Steel
Building Material
Marine
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Title |
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National Post – Procurement Asociate, Abuja, Nigeria – G7 – FTA at United Nations Population Fund – UNFPA NGO Procurement Portal |
Country |
Language |
English |
Organization |
Published Date |
20.12.2022 |
Deadline Date |
05.12.2024 |
Overview |
National Post – Procurement Asociate, Abuja, Nigeria – G7 – FTA at United Nations Population Fund – UNFPA SuperAdminPublic Display ExerciseDecember 20, 2022Job Type: Full TimeQualification: BA/BSc/HNDExperience: 7 yearsLocation: AbujaJob Field: Procurement / Store-keeping / Supply Chain In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.Job PurposeIn direct support of UNFPA 9th Country Programme, and in the context of the UN Reform Strategy of the Nigeria UNCT and the Nigeria UNSCDF, the Procurement Associate will ensure proper and effective use of UNFPA’s and external partners’ resources in the following activities:Assist all Country Office units in defining and costing their procurement, supply chain and logistics needs in accordance with the approved Annual Work Plans;Build capacity by advising National Programme Officers and external parties on all aspects of procurement and logistics management implementation and organization;Represent UNFPA in OMT working groups on procurement, and on Government and NGO committees that deal with procurement using UNFPA core or co-financing funds, especially those related with RH Commodity Supplies; contributions to pooled funding in sector wide initiatives; procurement for Implementing Partners and on behalf of private sector initiatives.Duties and ResponsibilitiesprThe Procurement Associate assists all Country Office Departments in defining and costing their procurement and logistics needs in accordance with the approved Annual Work Plans and Advocacy Strategy on a yearly basis.Preparation and submission of procurement plan of the CO through online procurement planning tool on a timely basis in collaboration with the relevant programme staff and partners. (Procurement plans of procurement types Local, PSB, UNFPA Supplies and TPP).Provides advice and systems to assist team leaders and National Programme Officers in proper forecasting, procurement planning and logistics management within their sphere of work in each of UNFPA’s thematic programming areas.Follow-up actively and take systematic action to implement the procurement plans in collaboration with relevant programme staff.Liaises with National Programme Officers and Heads of Departments, in coordination as required also with relevant Government Departments and NGOs, in defining accurate specifications and agreeing procurement modalities for the most effective and efficient procurement in accordance with prevailing UNFPA Policies and Procedures.Facilitating and coordinating the formal and informal solicitation processes managed by the CO per the requirements of the procurement procedures.Managing the Contracts/ Purchase Orders and LTAs established by the CO and the POs issued on behalf of the CO efficiently per the requirements of the procurement proceduresMonitors and evaluate effectiveness of procurement processes within the country office and its decentralised offices and ensure compliance of the office business practices with the provisions of the UNFPA Policies and Procedures, work practices, and processes and suggest changes for improvement where and when necessary.Ensures coordination with UNFPA Supply Chain Management Unit (SCMU) and Facilities and Administrative Services Branch (FASB), and other UN procurement bodies for timely delivery and receipt of goods and services, release, acceptance and delivery of these to the destination point in a timely manner with due attention to quality assurance.Provides regular updates on procurement timelines and ensure regular communication within UNFPA and externally with partners of the expected delivery dates.Participation and coordination of initiatives associated with strategizing the procurement function of the CO taking the inputs from the programme leads and the programme interests into consideration and prompting procurement harmonization among the UN agencies operating in the country.Maintaining effective and constructive communication with SCMU on continuous basis in order to take proactive actions on procurement related mattersMaintains up-to-date and complete records, documentation and filing of all procurement processes.Builds capacity by advising implementing partners and external parties on all aspects of procurement and logistics management implementation and organizationProvides information, technical advice and guidance on all aspects of procurement including commodity types, procurement activities, processes and procedures in relation to UNFPA business practices, liaising and advising on best practices as necessary in-house as well as with National Medical Stores, Joint Medical Stores, clearing agents, National Drug Authority, Public Procurement and Disposal Authority and sector procurement Committees.Act as the capacity development focal point of the CO on procurement and supply chain Designs and develop curricula and materials for procurement and logistics trainings and conduct the latter. Keeps Country Office personnel abreast of latest developments in Policies and Procedures and all SCMU activity as this relates to the Country Office including regular reporting of procurement activities.Establishes and maintains professional contact with UNFPA Representative, Deputy Representative, team leaders, the Africa focal point in SCMU, West and Central Africa Regional Office on matters related to procurement and logistics and assist in the planning or execution of projects.Develop sound working relationships with suppliers and third party procurement customers. Establish and maintain working relationships with procurement/ technical colleagues in other UN agencies.Performs other job related duties as assigned from time to time.Qualification and ExperienceEducation: Holder of a high school graduate certificatePossess University degree in Business Administration, Procurement or other related field preferred is desirable.Knowledge and Experience:Possess a minimum of 7 years of related work experience preferably in an international, customer focused organizationKnowledge of reproductive health related commodities and medical terminology an assetKnowledge of legal and operational aspects of contract management is usefulExperience in international procurement and logistics management is desirableHave the ability to analyze and utilize complex dataHave an excellent organizational and time management skillsHave the ability to establish and maintain harmonious relationships with customers, suppliers and colleaguesHave the ability to perform well under pressure and flexibility in handling unexpected work assignments as and when necessaryBe service minded and have the ability to work in teamLanguagesFluency (written and verbal communication skills) in English is required.Working knowledge of other major local languages is desirable.Required Competencies:Values:Exemplifying integrityDemonstrating commitment to UNFPA and the UN systemEmbracing cultural diversityEmbracing changeCore competencies:Valuing diversityPerformance managementDeveloping people/fostering innovation and empowermentWorking in TeamsCommunicating information and ideas/knowledge sharingIntegrity/commitment to mandateAppropriate and transparent decision makingResults orientation and commitment to excellenceSelf-management/emotional intelligence and conflict management/negotiating and resolving disagreementsFunctional Competencies:Business AcumenImplementing management systemsInnovation and marketing of new approachesClient orientationOrganizational awarenessJob knowledge/technical expertiseMethod of ApplicationInterested and qualified? Go to United Nations Population Fund – UNFPA on estm.fa.em2.oraclecloud.com to apply NGO Procurement Portal |
NAICS |
Business All Other Professional Instruments and Related Products Manufacturing for Measuring Other Direct Insurance (except Life Professional Justice Specialized Freight (except Used Goods) Trucking Copper Religious Justice Other Professional Other Justice Medical Direct Insurance (except Life Colleges Direct Life Colleges International Search Colleges Other Similar Organizations (except Business All Other Professional General Freight Trucking Management Other Justice Other Similar Organizations (except Business Agencies Copper Professional Process Medical Funds |
CPVS |
Tools Earthmoving and excavating machinery, and associated parts Iron, lead, zinc, tin and copper System, storage and content management software package Lead Training, workout or aerobic services Office, school and office equipment cleaning services Records Business services: law, marketing, consulting, recruitment, printing and security Supports Intelligence, surveillance, target acquisition and reconnaissance System, storage and content management software development services Parts of chain Chain Lifting, handling, loading or unloading machinery Other services Posts Seats, chairs and related products, and associated parts Display cases Administration, defence and social security services Radio, television, communication, telecommunication and related equipment Designs Tool parts Tools, locks, keys, hinges, fasteners, chain and springs |
UNSPSC |
Post Chains Display cases Business cases Supply chain management Logistics Population Drug cases Case making services High school University Tent, for office use Clinical laboratory and toxicology testing systems, components, and supplies Training, Technical: Crew Resource Management, Emergency Procedures, Dangerous Goods Clinical laboratory and toxicology testing systems, components, and supplies |
Regions |
Africa Sub-Saharan Africa Western Africa |
Sectors |
Chemicals Civil Works Building Environment and Pollution-Recycling Automobiles and Auto Parts Supply Bridges and Tunnels Postal and Courier Services Roads and Highways-Bridge Infrastructure Printing and Publishing Services Railways-Rail-Railroad Education and Training Defence and Security Electricity Construction Energy-Power and Electrical Computer Hardwares and Consumables Steel Building Material Marine |
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