Request for Proposal for the Provision of Vehicle Rental Services – Alsar at Anchor for Life Support and Resilience SuperAdminRequest for Proposal / QuotationAugust 10, 2023ALSAR (Anchor for Life Support and Resilience) is a non-profit organization committed to empowering communities across Nigeria through education, skill-building, and sustainable programs. With a focus on environmental initiatives and post-conflict peacekeeping efforts, ALSAR strives to create a peaceful and resilient world for all, fostering empowerment, inclusivity, and sustainability.Job Type: Full TimeQualification: OthersLocation: BornoJob Field: Procurement / Store-keeping / Supply Chain Purpose of this RequestALSAR is hereby seeking proposal from interested and eligible companies to provide vehicle rental as provided in the scope of work below, in line with agreed service level standards and quality. The agreement shall be for the duration of one (1) year covering the vehicle rental services with the option of renewal subject to satisfactory and professional performance.Description (Technical Specifications)LOT 1S/NItemsQtyDescriptionLocationDurationDelivery1 Utility Vehicle14×4 SUV.A Six (6) Seater Passenger Jeep. i.e., A jeep with minimum of six (6) seats for passengers and one (1) for the driver.MMC/JereOne YearAnchor for Life Support and Resilience.Head Office, Maiduguri. 2Saloon Vehicle1Saloon Vehicle. A Three (3) Passenger Vehicle. i.e., Vehicle with minimum of three (3) sits for passengers and one (1) seat for driver.MMC/JereOne YearAnchor for Life Support and Resilience.Head Office, Maiduguri LOT 2S/NItemsQtyDescriptionLocationDurationDelivery1 Utility Vehicle14×4 SUV. (High Lander)A Six (6) Seater Passenger Jeep. i.e., A jeep with minimum of six (6) seats for passengers and one (1) for the driver.Deep Field (other locations)One YearAnchor for Life Support and Resilience.Head Office, Maiduguri. 2Saloon Vehicle1Saloon Vehicle. A Three (3) Passenger Vehicle. i.e., Vehicle with minimum of three (3) sits for passengers and one (1) seat for driver.Deep Field (other locations)One YearAnchor for Life Support and Resilience.Head Office, Maiduguri. Vendors who have the necessary registrations, relevant experience and capacity to deliver the requested service(s), should send their financial quotation using the Standard Template for Submission of  the Financial compliance attached.Bidders should have and provide evidence of the following:Detailed company profile with registered and viable physical addresses, functional email, telephone numbers and point of contact for the organizationEvidence of company registration with Corporate Affairs Commission, including form CAC7 and CAC2;A valid copy of company’s Tax Identification Number (TIN) with evidence of registration with FIRS attachedTax clearance certificate for the last 3 years.A list of at least two (2) verifiable clients, preferably in the NGO/INGO sector and other reputable organizations equal in scope.At least Two (2) proofs of past experiences in the form of Service Agreement, Purchase Orders or Contracts on Vehicle Rental with NGOs/INGOs in North East Nigeria.Schedule of vehicle fleet, registration, vehicle model number and year supported with live pictures of the listed vehicles.Copy of valid vehicle registration documents of all listed vehicles (license and insurance, certificates of road worthiness and certificate of ownership).Provide fleet/vehicle management policy. Interested Car Hire Company must provide daily rates for each vehicle listed above.Please read all the documents in this link https://drive.google.com/drive/folders/1rHBjTJnMQfC38s0-UbjglVHQNsbDg_E1?usp=sharing very carefully and be sure that all requested information is included in your submission. Evaluators will neither make assumptions nor draw inferences regarding missing or incomplete information. The submission of incomplete information could result in the rejection of proposal.Method of ApplicationSubmission InstructionsBids should be sent either in hard copy to ALSAR TENDER BOX atAnchor for Life Support And ResilienceNo. 2 Dallari 1, Bolori 1 wardOff Pompomari RoadMaiduguri, Borno State withThe subject on the Envelop as “ALSAR/MDG/LOG/001/2023”, PROVISION OF VEHICLE RENTAL SERVICES – “Vendor Name”Addressed to ALSAR as shown on above address.No other mention on the envelop to depict identificationORelectronically to: [email protected] The subject of the email should be  “ALSAR/MDG/LOG/001/2023”, PROVISION OF VEHICLE RENTAL SERVICES – “Vendor Name”All attached documents should be clearly labelled so it is clear to understand what each file relates to.Emails should not exceed 15mb – if the file sizes are large, please split the submission into two emails.Do not copy other ALSAR email addresses into the email when you submit it as this will invalidate your bid. Questions and Clarifications;The onus is on the vendor to ensure that its offer is complete and meets ALSAR requirements. Failure to comply may lead to the offer being rejected without any reason being given. Please therefore ensure that you read this document carefully and answer fully all questions asked.For further clarification the vendor can send questions to [email protected] NGO Procurement Portal