RFQ - Catering and hotel accommodation services for more or less 80 participants for a half day activity for Kapihan sa Bagong Pilipinas (PR No. 2024-10-277) Request for Quotation (RFQ)   Reference Number 11359677   Procuring Entity NATIONAL IRRIGATION ADMINISTRATION - REGION VI   Title RFQ - Catering and hotel accommodation services for more or less 80 participants for a half day activity for Kapihan sa Bagong Pilipinas (PR No. 2024-10-277)   Area of Delivery Iloilo   Printable Version Solicitation Number: PR No. 2024-10-277 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 94,200.00 Delivery Period: 7 Day/s Client Agency: Contact Person: Wella Oberez Tuan Head BAC Secretariat Tacas, Jaro Iloilo City Iloilo Philippines 5000 63-033-3273347 63-033-3293862 niabacsec.reg6@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 15/10/2024 Last Updated / Time 15/10/2024 12:00 AM Closing Date / Time 18/10/2024 10:00 AM Description Please quote your lowest price on the job/items listed below, subject to the Specifications and Terms & Conditions stated herein stating the shortest time of delivery and submit your quotation duly signed by your representative not later than the bid opening on not later than 10:00 AM of October 18, 2024, Procurement & Property Unit NIA, Regional Office Vi, Brgy. Tacas, Jaro, Iloilo City. Failure to observe any of the herein Specifications and Terms & Conditions shall be ground for disqualifications of the bidders concerned. Sgd. REBECCA F. GRANA BAC Chairperson Acting Division Manager Total Approved Budget for the Contract: ₱94,200.00 No. Qty Unit AGENCY'S SPECIFICATIONS BIDDER'S SPECIFICATIONS UNIT PRICE TOTAL BID PRICE 1 1 lot Outside Labor Job for Catering and Hotel Accommodation of more or less 80 participants for a half day activity for KAPIHAN SA BAGONG PILIPINAS in Iloilo City on October 22, 2024 80 pax a.) AM Snack 80 pax b.) Lunch 1 set c.) LED Wall Rental 1 set d.) PAR LED Light Rental 80 pax e.) Venue x-x-x-x-x-x DELIVERY PERIOD: ______________calendar days VALIDITY PERIOD:________________calendar days TOTAL AMOUNT TOTAL BID PRICE IN WORDS: Note: Subject to 5% VAT & 2% EWT/CWT deduction as per RA 9337 TERMS AND CONDITIONS 1. All entries must be printed or typed written. 2. The Total Approved Budget for the Contract (ABC) is ₱94,200.00 .All bids in excess of the ABC shall be automatically rejected; 3. Delivery period is within _seven (7)_ calendar days from receipt of Purchase Order. 4. Price validity shall be for a period of __30___calendar days. 5. For Lot Award All items to be grouped together to form one (1) complete Lot that will be awarded to one bidder to form one (1) complete contract. Bidder must offer/quote on all items, otherwise, bidder shall automatically be disqualified. 6. Warranty shall be for the one (1) year for equipment and six (6) months for supplies and materials from date of approval of the Report of Inspection & Acceptance (RIA) by the authorized National Irrigation Administration's representative if applicable. 7. Bidders shall submit only one (1) Bid/Request for Quotation in two copies together with the following licenses and legal documents also in two (2) copies placed in one sealed envelope, namely: a) Certified copy of PhilGEPS Registration Certificate; b) Product Brochure/Specifications (if applicable). 8. If an Awardee has accepted a Purchase Order but fails to deliver the required product (s) within the time called for in the same order, the Awardee shall extend a maximum of fifteen (15) calendar days under liquidated damages to make good his delivery. Thereafter, if Awardee has not completed delivery within the extended period, the subject Purchase Ordershall be cancelled and the award for the undelivered balance withdrawn from that Awardee. The National Irrigation Administration (NIA) shall, then purchase the required items from such other source(s) as it may determine, with the difference in price to be charged against DEFAULTING AWARDEE. Refusal by the Defaulting Awardee to shoulder the price difference shall be ground for his disqualification from future bids of the same or all items, without prejudice to the imposition of other sanctions as prescribed under RA 9184 and its IRR-A. Non submission of any of the documents above mentioned shall be a ground for outright rejection of the Bid/RFQ. NOTE: 1. Bid Quotations may be submitted to the Property & Procurement Unit, NIA Regional Office VI, Brgy. Tacas, Jaro, Iloilo City, Fax No. 033) 329 6596 or by email at niaro6property@yahoo.com.ph 2. Please make sure to affix the signature of the owner, manager or any of its duly authorized representative in a clear legible manner. 3. Bidder shall submit one (1) quotation only. Alternate bids shall be rejected. Other Information Please see associated components to download Request for Quotation Form and can also be downloaded at Website – region6.nia.gov.ph Created by Wella Oberez Tuan Date Created 14/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       NATIONAL IRRIGATION ADMINISTRATION - REGION VI