REBIDDING OF SUPPLY AND DELIVERY OF VARIOUS SEEDLINGS Invitation to Bid (ITB)   Reference Number 11009395   Procuring Entity DEPARTMENT OF AGRICULTURE - REGION I   Title REBIDDING OF SUPPLY AND DELIVERY OF VARIOUS SEEDLINGS   Area of Delivery   Printable Version Solicitation Number: DA-RFO-1-2024-GOODS-063-R Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Agricultural Products (Seeds, Seedlings, Plants..) Approved Budget for the Contract: PHP 2,096,800.00 Delivery Period: 0 Day/s Client Agency: Contact Person: FLORENTINO A. ADAME, DVM BAC Chairperson Aguila Road, Sevilla San Fernando City La Union Philippines 2500 63-72-2421045 Ext.07 63-72-8880341 darfo1.bacsec1@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 03/07/2024 Last Updated / Time 03/07/2024 12:00 AM Closing Date / Time 23/07/2024 10:00 AM Description INVITATION TO BID FOR THE REBIDDING OF SUPPLY AND DELIVERY OF VARIOUS SEEDLINGS 1. The Department of Agriculture - Regional Field Office 1 (DA-RFO 1), through the GAA FY 2024 intends to apply the sum of Two Million Ninety-Six Thousand Eight Hundred Pesos (PhP2,096,800.00) being the Approved Budget for the Contract (ABC) to payment under the contract for the REBIDDING OF SUPPLY AND DELIVERY OF VARIOUS SEEDLINGS with project identification number DA-RFO-1-2024-GOODS-063-R. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The DA-RFO 1now invites bids for the above-mentioned procurement project with the following details and minimum specifications, to wit: Item No. Particulars/Descriptions Quantity Unit Cost Total Cost 1 Coffee Seedlings (Asexually Propagated thru rooted cuttings) 8,280 pcs 70.00 579,600.00 Certified Coffee Seedlings a. Variety: Robusta Coffee b. Must be planted in (5 x 7 x 0.003 in) black polyethylene bag c. 30 cm in height but more than 60 cm from the soil line at the time of delivery d. must be at least 4 matured leaves e. pest damaged/injured free f. Stem Diameter 5-7mm g. Notarized certificate of 100% allocation for DA-RFO 1 and certification on application for BPI tagging 2 Cacao Seedlings 960 pcs 70.00 67,200.00 Certified Cacao Seedlings a. Must be planted in 6 x 10 inches black polyethylene bags b. Must be at least 45 cm in height but not more than 60 cm from the soil line at the time of delivery c. Graft union must fully healed with no plastic wrap d. Must have at least 4 matured leaves e. Pest damaged/injury free f. Stem Diameter 5-7 mm g. 100% stocks availability with BPI tag during post-qualification 3 Lemon Seedlings (Asexually Propagated: grafted/budded) 1,000 pcs 150.00 150,000.00 a. Variety : American b. Must be planted in 7 x 11 inches black polyethylene bags c. Must be at least 45 cm in height d. Graft/Bud union must be fully healed with no plastic wrap e. Pest damaged/injury free f. 100% stocks availability with BPI tag during post-qualification 4 Kalamansi Seedlings (Asexually Propagated: grafted/budded) 1,000 pcs 75.00 75,000.00 a. Variety : Luz b. Must be planted in 7 x 11 inches black polyethylene bags c. Must be at least 60-100 cm in height d. Graft/Bud union must be fully healed with no plastic wrap e. Pest damaged/injury free f. 100% stocks availability with BPI tag during post-qualification 5 Rambutan Seedlings (Asexually Propagated: grafted) 6,125 pcs 200.00 1,225,000.00 a. Variety: Rong Reign b. Must be planted in 7 x 11 inches black polyethylene bags c. Must be at least 60 cm in height d. Graft union must be fully healed with no plastic wrap e. With BPI tags f. Pest damaged/injury free g. 50% stocks availability with BPI tag during post-qualification Grand Total 2,096,800.00 Additional Requirements for Coffee and Cacao: * With BPI tags * NSIC-approved varieties sourced from BPI-Accredited Nursery * Scion sourced out from BPI-accredited nursery * Under supervision of the supplier within 15 days acclimatization period after delivery and mortality during this time shall be replaced by the supplier * Bidder/source should have Plant Material Certification * Bidder/source should have Nursery Accreditation Additional Requirements for Kalamansi, Lemon and Rambutan * Scion sourced out from BPI-accredited nursery * Under supervision of the supplier within 15 days acclimatization period after delivery and mortality during this time shall be replaced by the supplier * Bidder/source should have Nursery Accreditation * Bidder/source should have Plant Material Certification Delivery Schedule: within forty-five (45) working days upon receipt of Notice to Proceed ITEM QUANTITY Delivery Site 4K PROGRAM SAAD PROGRAM Cacao 960 Nagbukel, Ilocos Sur Coffee 8,280 Bagulin, La Union Kalamansi 1,000 San Nicolas, Pangasinan Lemon 1,000 Rambutan 1,125 San Gabriel, La Union 5,000 Adams, Ilocos Norte Delivery of the goods is required within forty-five (45) working days upon receipt of Notice to Proceed. Bidders should have completed, within two years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. 4. Prospective bidders may obtain further information from and inspect the Bidding Documents at the address given below during office hours from 8:00 AM to 5:00 PM, Monday to Friday. Department of Agriculture Regional Field Office 1 Aguila Rd., Sevilla, City of San Fernando, La Union 5. A complete set of Bidding Documents may be acquired by interested Bidders from July 3-23 from the address given and websites below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of PhP5,000.00. The Procuring Entity shall allow the bidder to present its proof of payment for the fees in person, by facsimile, or through electronic means. 6. The DA-RFO 1 will hold a Pre-Bid Conference on 10 July 2024, 11:00 AM at DA-RFO 1, 5th Floor Conference Room, Aguila Road, Sevilla, City of San Fernando, La Union, which shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated above on or before 23 July 2024, 10:00 AM. Late bids shall not be accepted. 8. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be on 23 June 2024, 10:00 AM at DA-RFO 1, 5th Floor Conference Room, Aguila Road, Sevilla, City of San Fernando, La Union. Bids will be opened in the presence of the bidders or their authorized representatives. 10. ADDITIONAL INSTRUCTIONS TO BIDDERS: a. The bidders or their duly authorized representatives may attend the bid opening; b. In case a representative will be attending the Bid Opening, a Special Power of Attorney (SPA), Secretary’s Certificate, Board Resolution or any other forms of authorization (notarized), as the case may be, together with the Company-issued Identification Card or any valid ID must be presented upon submission of the bid proposal at the BAC Secretariat. The name/title of the project must be indicated in the authorization or SPA. c. Each Bidder shall submit one copy of the first and second components of its Bid. Bidders shall submit their bids with proper index tabbing using the forms specified in the Bidding Documents in two (2) separate sealed bid envelopes, and which shall be submitted simultaneously; The first component which is the Technical Eligibility requirements must be soft-bound, marked with the name of the contract and its IB No., name and address of the bidder, and enclosed in an envelope, sealed with signature and marked with the name of the contract, name and address of the bidder, addressed to the BIDS AND AWARDS COMMITTEE (BAC) DA RFO-1 CITY OF SAN FERNANDO, LA UNION, the specific Identification No. and the warning “DO NOT OPEN BEFORE…” the date and time for the bid opening. The second component being the Financial Eligibility requirements can be fastened in a folder, marked with the name of the contract and its IB No., name and address of the bidder, and enclosed in an envelope, sealed with signature and marked with the name of the contract, name and address of the bidder, addressed to the BIDS AND AWARDS COMMITTEE (BAC) DA RFO-1 CITY OF SAN FERNANDO, LA UNION, the specific Identification No. and the warning “DO NOT OPEN BEFORE…” the date and time for the bid opening. The Technical and Financial Requirement each in separate envelopes, shall be enclosed in a mother envelope with the same sealing and markings. Non-compliance with index tabbings shall not be a ground for outright disqualification or declaration of ineligibility. The improper index tabbings must be duly acknowledged by the bidder/representative and be subject to the bid evaluation and post-qualification of the Technical Working Group (TWG) as to their substance. d. All documents in the Financial Requirements envelope must be duly signed and/or initialed by the bidder/authorized representative on EACH AND EVERY PAGE thereof. 11. The DA-RFO 1 reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and Section 41 of the 2016 Revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 12. For further information, please refer to: FLORENTINO A. ADAME, DVM Chairperson, Bids and Awards Committee Department of Agriculture - Regional Field Office 1 Aguila Road, Sevilla, City of San Fernando, La Union Tel. No. :(072) 242/1045-46, Ext. 07 E-mail add: darfo1.bacsec1@gmail.com 13. For downloading of Bidding Documents, you may visit the following websites: DA-RFO 1 Website: https://ilocos.da.gov.ph/ PhilGEPS Website: https://www.philgeps.gov.ph/ July 2, 2024 Approved: FLORENTINO A. ADAME, DVM Chairperson, Bids and Awards Committee Invitation to Bid Identification No. DA-RFO 1-2024-GOODS-063-R Pre-bid Conference Date Time Venue 10/07/2024 11:00 AM DA-RFO 1 5th Floor Conference Room Created by FLORENTINO A. ADAME, DVM Date Created 02/07/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF AGRICULTURE - REGION I