Purchase of Office Equipment and Supplies for Isolation Facility and Diagnostic Molecular laboratory (NPPB 24-D-308 RE-AD) Notice for Negotiated Procurement   Reference Number 11392809   Procuring Entity CITY OF BAYAWAN, NEGROS ORIENTAL   Title Purchase of Office Equipment and Supplies for Isolation Facility and Diagnostic Molecular laboratory (NPPB 24-D-308 RE-AD)   Area of Delivery Negros Oriental   Printable Version Solicitation Number: NPPB 24-D-308 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Two Failed Biddings (Sec. 53.1) Classification: Goods Category: Office Equipment Approved Budget for the Contract: PHP 728,800.00 Delivery Period: 30 Day/s Client Agency: Contact Person: JOHN MICHAEL TEVES CADUCOY BAC SECRETARIAT STAFF New Government Center Cabcabon, Brgy. Banga Bayawan City Negros Oriental Philippines 6221 63-35-4300281 Ext.1210 bacbaya1.jmtc@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 23/10/2024 Last Updated / Time 23/10/2024 12:00 AM Closing Date / Time 05/11/2024 5:00 PM Description REQUEST FOR QUOTATION RFQ No. NP-PB 24-D-308 RE-AD Date October 23,2024 PR Reference 300-24-07-009 PhilGeps Reference No. End - User City Health Office Closing Date November 5,2024 @ 5:00 pm Bid Opening November 7,2024 @ 9:00 am Designated Places of Submission (Bid Box Designated Locations) 1. BAC Office, Cabcabon, Bayawan City 2. Public Market Office, Bayawan City 3. Sidlakan Extension Office (Dgte. City) NOTE: PLEASE ATTACH THE FOLLOWING DOCUMENTARY REQUIREMENTS TOGETHER WITH THIS RFQ: 1. Mayor's / Business Permit 2. PhilGeps Registration No: a. Philgeps Red Membership (for SVP, Shopping, Highly Technical Consultants ) b. Certificate of PhilGeps Registration (Platinum Membership) (NP- Two Failed Bidding) 3. Omnibus Sworn Statement Name of Business: Address: Name of Store: Business Permit No.: Tax Identification No.: PhilGEPS Reg. No.: The Local Government Unit of Bayawan City, through its Bids and Awards Committee, intends to procure goods/services as enumerated in the Proposal Form. Please submit your quotations/proposals duly signed by you or your duly authorized representative not later than the closing date for the item(s) described, subject to the Terms and Conditions provided at the back portion of this Request for Quotation (RFQ). A copy of your current business permit and PhilGEPS Certificate or Registration is also required to be submitted along withyour quotation/proposal. Quotations may be submitted manually, or through facsimile or email at the address and contact numbers indicated below. For any clarification, please contact the BAC Secretariat at telephone number (035) 4300439 or email address at bac.bayawan@gmail.com. VIRGINIA D. SADIASA BAC Chairman ACKNOWLEDGEMENT RECEIPT I/we hereby acknowledge receipt of this Request for Quotation (RFQ), and hereby agree to the Terms and Conditions set therein. We assume responsibility to deliver/submit our proposal on or before the closing date and time at the designated bid boxes; otherwise, LGU Bayawan City can consider us not interested to quote. (Signature over Printed Name / Date) TERMS AND CONDITIONS 1. Bidders shall provide correct and accurate information required in this form. Errors in price quotation shall be exclusively the supplier’s responsibility. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initiated by you or any of your duly authorized representative/s. 2. Price quotation/s, to be denominated in Philippine peso shall include all taxes, duties, and/or levies payable. All prices offered must be valid for a period of thirty (30) calendar days from the date of submission. 3. Quotations exceeding the Approved Budget for the Contract (ABC) shall be rejected. 4. Indicate in the proposal the brand, model and technical specifications of the items quoted; otherwise, the bid will be rejected. Specifying the country of origin, the terms “generic”, “original”, and the like are not considered brand names. Indicate No Brand if the item quoted is generally unbranded. 5. Alternative Bids shall be rejected outright. For this purpose, alternative bid is an offer made by a Bidder in addition or as a substitute to its original bid which may be included as part of its original bid or submitted separately therewith for purposes of bidding. A Bid with Options is considered an alternative bid regardless of whether said Bid proposal is contained in a single envelope or submitted in two (2) or more separate bid envelopes. 6. Award will be made to the Lowest Calculated and Responsive Bid (LCRB) – the bid determined, after post-qualification, as complying to the eligibility and bid requirements. 7. "Basis of evaluation for this RFQ: ¨ By Lot ¨ Per Item" 8. BREAKING OF TIES. A non-discretionary method of breaking ties will be used, i.e. tossing of coin (for two bidders) or draw lots (for three or more bidders). 9. The City of Bayawan reserves the right not to award any contract to a bidder having a pending and overdue delivery obligation to the City and defaulted the prescribed delivery period in previous award/s from the City of Bayawan. 10. The prescribed DELIVERY PERIOD is within THIRTY (30) CALENDAR DAYS, unless explicitly indicated in the proposal. Extension of delivery period, if granted, shall in no case exceed the original delivery term. Unless otherwise stated, the default place of delivery is F.O.B. Bayawan City Warehouse, Cabcabon, Bayawan City. 11. Supplier/s must deliver the items awarded within the period specified in the Purchase Order. Purchase Order issued shall automatically be cancelled if no delivery is made after thirty (30) calendar days after receipt thereof, without prejudice to legal courses of action (e.g. imposition of liquidated damages, suspension and blacklisting) provided in Republic Act 9184 and its IRR. The rescinded contract may be re-awarded to the next lowest calculated and responsive bidder. 12. WARRANTY. To assure that manufacturing defects are corrected by supplier, a warranty security shall be required for a minimum of three (3) months for Expendable Supplies, and one (1) year in the case of Non-expendable Supplies. The obligation shall be covered by retention money(1%) of the contract price and shall be released only after the lapse of the warranty period or in the case of Expendable Supplies, after consumption thereof: Provided, however, That the supplies delivered are free from patent and latent defects and all the conditions imposed under the contract have been fully met. RFQ PROPOSAL FORM RFQ Reference: NP-PB 24-D-308 RE-AD Total ABC: ₱728,800.00 After having carefully read and accepted the Terms and Conditions, I/ we submit our quotation for the item(s) as follows: Item No. Description (QTY) Unit of Issue Approved Budget for the Contract (Unit cost per line item) OFFER Compliance with Technical Specifications (please check) REMARKS (Indicate the PRICE, BRAND/MODEL and SPECIFICATIONS. Attach brochure if available.) Yes No Unit Cost Total Cost Brand/Model and Technical Specifications III. 1 Lot Appliances 17 "ELECTRIC WATER DISPENSER, 5 Gallon Capacity Hot and Cold Floor Type" 4 unit 10,000.00 18 HEATER/COFFEE MAKER STAINLESS STEEL CARAFE , 10 cups 1 unit 4,500.00 19 "MICROWAVE OVEN, Product type: Grill Control Method: Touch Turntable Size: 318mm Power Consumption: 1500-2900W Power Source: 230V/60Hz Output Source (microwave): 900W Power level: 6 Dimension (WxHxD): 517x297x425mm Cavity (WxHxD): 357x255x357mm Shipping (WxHxD): 573x365x469mm Weight (Net): 15.9 kg Loading Quantity (20/40ft): 288/600 Installation Type: Free standing Oven Capacity: 30L(1.0cu.ft.) Door Type: Side Swing with handle Grill heater: sheath Various cooking mode: yes clock: yes 30 sec. plus: yes eco mode: yes defrost (auto/power/sensor): power auto programs: yes auto cook: yes grill fry: yes turntable on/off: no deodorization: no child safety lock: yes kitchen timer: no memory: no sound on/off: yes language option: yes wire rack: yes" 1 unit 8,000.00 20 "REFRIGERATOR, 2 door inverter type 8.0 cu. ft. (for nurses station)" 1 unit 28,000.00 21 "WASHING MACHINE DIMENSION: 600X850X695MM, Door: Tempered glass, Child lock: child lock Panel display:A1 Control, Motor: DIT Washing Capacity: 13.0kg, Drying Capacity: A1 Control FeaturesDimension: 600x850x695mm Door: Tempered glass, Child lock: child lock Panel display:A1 Control, Motor: DIT Washing Capacity: 13.0kg, Drying Capacity: A1 Control Features A1 Control: Yes, Quick Drive: Yes Spin Speed: 1400rpm, Bubbly technology: yes VRT:VRT+, Language Setting: yes Motor: DIT, Auto Dispense: yes Delay end: yes, Door lock: yes Intensive: yes, Pre Wash: yes Stay Clean drawer: yes, 59' wash + dry: yes Drum Clean: yes, Hot/Cold water inlet: cold My cycle: yes, Quick Wash: yes Steam; yes, Time dry: yes Speed was+ dry: yes" 1 unit 68,000.00 IV. 1 Lot Furniture, Fixtures and Equipment 22 "GENERATOR SET, Brand New Power Plus AC Power Generating Set, Mounted on a heavy-duty steel frame with vibration isolators Base fitted fuel tank with capacity capable for 8 hours continuous operations at full load, Soundproof weather protective enclosure, skid mounted and complete with standard accessories with manual transfer with (MTS)and wires. Powered by Powerplus Diesel, 1 cylinder In-line, natural aspirated, 4 stroke cycle Water radiator cooling system, Turbochange Electric starting, Couple by A/C brushed alternator Self-exciting, Insulation Class H Single bearing and with built in Automatic Voltage RegulatorCapacity Standby: 12kVA/9.6kW, Capacity Prime: 11kVA/8.8kW, Engine: Baudouin 4M06G2D0/s, Alternator: Leroy Somer, Single (1) Phase, Voltage:230V, Frequency:50Hz., Amps per Phase: 52.1, 1800RPM,1.0P.F Control Panel: Digital control panel with display of all parameters; equipped with automatic shut-off sensors for low-oil pressure, high coolant temperature, emergency push button shut-off switch Free additional services: Free orientation of owner’s personnel on basic Engine/genset troubleshooting maintenance and operation procedure Free tapping from genset to automatic transfer switch (ATS) manual transfer switch (MTS), cables/wire not included. Availability of Technician(s) during the day of breakdown of the unit" 1 unit 100,000.00 V. 1 Lot Office Equipment and Accessories 23 CHAIR MONOBLOC,Durable Type 12 piece 700.00 24 CHAIRS,High Stool type,24'' Durable type 6 piece 1,400.00 25 "DESKTOP COMPUTER SET WITH PRINTER, Form Factor: Mid Tower , Processor: Intel Core i7 series Memory: At least 16GB DDR4, 3200 MHz Graphics: at least 2GB Video Graphics, Storage: at least 256GB STAT SSD+1TB SATA HDD, Input: USB Keyboard +mouse Network: LAN, OS: Windows !) Pro Lic. (Pre-Installed) Monitor: 21.5""FHD LED, Printer: Inkjet, Inktank, 33ppm Printspeed Inclusions: Complete Accessories + OS Paper License Warranty: One Year Graphics: update at least 4GB, OS: Windows11 Pro Lic. (pre-installed) Monitor: at least 21.5"" FHD LED, UPS: APC 800VA/450W UPS, Printer: InkTank, AiO Inkjet, 33ppm/15ppm" 2 unit 80,000.00 26 "FILE CABINET, 5 layers Steel with keys Dimensions: H 1320mm x W460mm x D620mm" 3 unit 13,000.00 27 "FOOT STOOLS, Strong Tubular framework size of the top are covered with aluminum angles non - slip rubber tips on stool legs non -slip corrugated rubber step tread finish: painted white" 25 unit 1,500.00 28 TABLE, Monobloc, white, 889 x 889mm(35"x 35")min. 18 unit 2,500.00 VI. 1 Lot Other Supplies and Materials 29 AUTOMATIC LIQUID/GEL SOAP DISPENSER, 700ml wall mount automatic 10 unit 2,000.00 30 "WALL MOUNTED AUTOMATIC HAND SANITIZER , Heavy Duty 1000ml" 54 unit 3,000.00 ***Nothing Follows*** Purpose: Purchase of Office Equipment and Supplies for Isolation Facility and Diagnostic Molecular laboratory (SUPPLIER MUST PROVIDE COMPLETE DATA FOR THE INFORMATION REQUIRED BELOW) Delivery Period Warranty Place of Delivery Signature over Printed Name Designation Name of Business Address Telephone/Mobile/Fax No Email Address Created by JOHN MICHAEL TEVES CADUCOY Date Created 22/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       CITY OF BAYAWAN, NEGROS ORIENTAL