Supply and Delivery of Four Wheel Drive Tractor Notice for Negotiated Procurement   Reference Number 11310327   Procuring Entity DEPARTMENT OF AGRICULTURE - REGION VIII   Title Supply and Delivery of Four Wheel Drive Tractor   Area of Delivery Leyte,Samar,Southern Leyte   Printable Version Solicitation Number: Reference No.: DA8-Goods-2024-TFB-06 -3rd posting Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Two Failed Biddings (Sec. 53.1) Classification: Goods Category: Agricultural Machinery and Equipment Approved Budget for the Contract: PHP 6,400,000.00 Delivery Period: 45 Day/s Client Agency: Contact Person: elsie C Agustin SRS 1 Kanhuraw Hill Tacloban City Leyte Philippines 63-53-8320834 elsieagustin1973@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 2 Date Published 02/10/2024 Last Updated / Time 02/10/2024 12:00 AM Closing Date / Time 08/10/2024 9:00 AM Description NOTICE FOR NEGOTIATED PROCUREMENT Adopting Sec. 53.1 (Two Failed Biddings) of the 2016 Revised IRR of RA 9184 Reference No.: DA8-Goods-2024-TFB-06 -3rd posting (PR No. CONSOL 24-01-30-0005) The Department of Agriculture-Regional Field Office No. 8, through the CONSOL-2024 intends to apply the sum of Six Million Four Hundred Thousand Pesos Only (P6,400,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for “Supply and Delivery of Four Wheel Drive Tractor”. Bids received in excess of the ABC shall be automatically rejected at bid opening. The Department of Agriculture-Regional Field Office No. 8, now invites bids for the above Procurement Project. Delivery of the Goods is required within Forty (45) calendar days upon receipt of Notice of Proceed. Bidders should have completed, within two (2) years from the date of submission and receipt of bids, a contract similar to the Project. Qty UOM Item Description Unit Cost Total Cost 4 unit FOUR WHEEL DRIVE TRACTOR 1,600,000.00 6,400,000.00 a. Technical Specifications: 1. Power Rating: 47-49 hp 2. No. of Cylinder: 4 cylinder, minimum 3. Stroke & Cycle: 4 Stroke Cycle 4. Cooling System: Water Cooled 5. Fuel Injection System: Direct Injection 6. Fuel Ignition/Fuel: Diesel b. Performance/Classification 1. Hydraulic Lift: 0.31 KN/KW (lift force per drawbar power) 2. PTO Power: Percent of the rated power 85%, minimum 3. Specific Fuel Consumption @ Max. PTO Power:350g/kW-hr, maximum 4. Aspiration Method: Turbocharged/ Turbocharged and Intercooled / Naturally aspirated 5. Steering System: Full hydrostatic 6. Transmission System: synchromesh with differential lock – pedal or level operated 7. No. of Drive: 4 Wheel Drive c. Accessories 1. Roll Over Protective Structure (ROPS), Seatbelt, Canopy 2. Set of standard tools for maintenance 3. Original Equipment Manufacturer (OEM) Manual 4. Hydraulic Control Valve: Auxillary or Integral 5. Minimum of 100 kg front counterweights/ballast 6. With reflectorized Slow Moving Vehicle Emblem 7. Provide with engine driven power sprayer/ pressure washer automatic type 8. With standard heavy duty tools and accessories: a. Tire wrench b. Hydraulic jack 5T c. Pressure gauge d. Grease gun 18" e. Flat screwdriver 12" f. Open wrench (1 Set) g. Mechanical pliers h. Heavy Duty Toolbox and Roll Up tools Holder i. Size that could accommodate the list of tools except tire wrench and hydraulic jack j. Material: Metal or plastic k. Provide personalized/ fitted material (water resistant) for covering l. With Personal Protective Equipment (minimum of 3 sets each) i. Dust Mask ii. Earmuff iii. Eye Protection (safety goggles) m. Provide 1 set of filters and oil for the first change oil d. Implements (Must conform to PAES/PABES) 1. Disc Plow: a. Physical Width: 780 mm, min b. No. of Disc/Blade: 4; Actual Field Capacity: 2 ha/day, min; Diameter: 22 inches min; Field Efficiency: 80%, min; Fuel Consumption: 7 lit/hr max c. Compatible with the offered tractor 2. Rotary Tiller: a. Physical Width: 2,000mm minimum; No. of blades: 36 minimum; Actual Field capacity: 3 ha/day min; Field Efficiency: 80%, min: Fuel Consumption: 12 lit/hr, max b. Rotavator should not exceed 500 kg wet- weight c. Compatible with the offered tractor 3. Trailer: a. 2-3 tons capacity with lift spring and With reflectorized early warning decal (EWD) b. 2-3 tons Capacity with lift spring E. Others 1. Provide reflectorized and water resistant DA logo (6" x 6") 2. With engrave nameplate containing at least the chasis and engine number 3. Must conform to PAES/PABES 301:2020 Terms and Conditions A During the opening of bids, bidders shall submit: 1. Certificate of Distributorship from the manufacturer; 2. Certificate of Accredited Service Center within the region that could respond within 72 hours (including holidays and weekends) upon request of the end-user/beneficiary; 3. NAMDAC Certificate of Accreditation; 4. Permit to Operate from BAFE; 5. Section VII (Technical Specifications) of the Bidding Document, which must be signed and sealed by Licensed Agricultural Engineer/ Agricultural and Biosystems Engineer; 6.Valid AMTEC Test Reports: i. Four wheel Tractor ii. Rotary Tiller coupled to the offered four wheel tractor iii. Disc Plow coupled to the offered four wheel tractor 7. Warranty Certificate for the Machinery and Equipment being offered: a. Minimum of 1 year for engine from date of acceptance b. Minimum of 1 year on parts and services from date of acceptance. B During Post-qualification: 1. the bidder shall submit Certificate of Conformity from BAFE in compliance to DA-Memorandum Circular No. 30 Series of 2020 2. Submit certificate of availability of stocks & certainty of delivery within the delivery period stated. C Winning bidder/s shall: 1. Deliver genuine, unaltered, and brand new units; 2. Conduct necessary training, after complete delivery of the items, for the operation and maintenance of the equipment and provide copies of the training module; 3. Deliver the items Within 45 calendar days upon receipt of Notice to Proceed (NTP), see attached list of delivery points: 4. Shoulder the delivery and handling cost to the specified drop-off point, materials for testing, fuels, oils and other necessary requirements; 5. Inform the end-user and the General Services Section seven (7) calendar days prior to schedule of delivery; D Any delay of delivery of item shall be subjected to liquidated damages equivalent to 1/10 of 1% of the contract price per day of delay of the undelivered items; E Payment scheme; a. 100% payment shall be made upon complete delivery, inspection, testing (test report with acceptable rating), after the conduct of training in the operation and maintenance of the machines and equipment; and acceptance; F Winning bidder/s shall submit a snapshot of a business bank account (preferably Landbank) to effect payment. The schedule of the BAC activities is as follows: BAC Activities Time/Date Venue/Address 1. Advertisement/Posting of Bid Opportunity October 02, 2024 DA8 Website, Bulletin Boards, PhilGEPS 2. Receipt and Opening of Bids and Bid Evaluation October 08, 2024 @ 9:00 A.M DA BAC Conference Room Each Bidder shall submit one (1) copy of the original and two (2) copies of the first and second components of its bid. The address for submission of bid is 4th floor Green Bldg. BAC Office, DA-RFO 8 Kanhuraw Hill,Tacloban City Eligibility and Technical Components 1. Valid PhilGEPS Registration (Platinum Membership) (all pages) in accordance with Section 8.5.2 of the IRR; 2. Statement of the prospective bidder of all its ongoing government and private contracts including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid. The statement shall be supported with NOA or Purchase Order and indicate for each contract the following: . a) The name of the Contract; b) Date of the contract; c) Kinds of goods sold; d) Amount of contract and value of outstanding e) Date of delivery; 3. Statement of Bidder's SLCC similar to the contract to be bid; Note: for this purpose, contracts similar to the project shall be (Any project related to agricultural machinery/equipment the amount of which should be equivalent to at least twenty-five percent (50%) of the ABC and must be completed within two (2) years prior to the deadline for the submission and receipt of bids. SLCC shall be supported with contract/purchase order and end user’s acceptance or official receipt 4. Technical Specifications, which may include production/delivery schedule, man power requirements, and/or after-sales service/parts, if applicable 5. Omnibus Sworn Statement Financial Component 1. Duly signed and accomplished Bid Form; and 2. Duly signed and accomplished Price Schedule All particulars relative to Eligibility and Screening, Evaluation of Bids, Post-Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Revised Implementing Rules and Regulation (R-IRR). Interested bidders may obtain further information at the DA-RFO 8 BAC Secretariat c/o Mr. Martins A. Alde Cellphone Numbers 09061694318 or visit easternvisayas.da.gov.ph. The DA-RFO 8 assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of their bids. A complete set of Bidding Documents may be acquired by interested Bidders on October 02, 2024 to October 08, 2024 from the given address and website(s) below and upon payment of the applicable fee amounting to Seven Thousand Pesos (P7,000.00), pursuant to the latest Guidelines issued by the GPPB. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity (ww.da08.da.gov.ph), provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. I. Reservations Clause: The Department of Agriculture-RFO 8 reserves the right to accept or reject any and all bids, declare a failure of bidding at any time prior to the contract award, or not to award the contract, or to annul the bidding process, without thereby incurring any liability to the affected bidder or bidders, and makes no assurance that contract shall be entered into as a result of this invitation. Approved by: (SGD.) LARRY U. SULTAN, JD Chairman, Bids and Awards Committee Created by elsie C Agustin Date Created 01/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF AGRICULTURE - REGION VIII