FOOD, VENUE AND ACCOMODATION FOR THE CONDUCT OF 4-DAY LIVE-IN DEVELOPMENT OF CONTINGENCY PLAN FOR SDO CAM. SUR Request for Quotation (RFQ)   Reference Number 11346969   Procuring Entity DEPARTMENT OF EDUCATION - DIVISION OF CAMARINES SUR   Title FOOD, VENUE AND ACCOMODATION FOR THE CONDUCT OF 4-DAY LIVE-IN DEVELOPMENT OF CONTINGENCY PLAN FOR SDO CAM. SUR   Area of Delivery Camarines Sur   Printable Version Solicitation Number: RFQ 2024-10-121 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 800,000.00 Delivery Period: 7 Day/s Client Agency: Contact Person: MARIBEL N REGULLANO Procurement Officer Freedom Sports Complex, San Jose Pili, Camarines Sur Pili Camarines Sur Philippines 4418 63-054-8713342 63-054-8713342 sdocamsur.procurement@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 11/10/2024 Last Updated / Time 11/10/2024 12:00 AM Closing Date / Time 14/10/2024 9:00 AM Description Republic of the Philippines Department of Education Region V SCHOOLS DIVISION OFFICE OF CAMARINES SUR San Jose, Pili, Camarines OFFICE OF THE PROCUREMENT – GENERAL SERVICES PROJECTS No. 24-10-106 ATTENTION : ALL SERVICE PROVIDER SUBJECT : Advertisement Date : October 10, 2024 Notice is hereby given to all interested Suppliers of the DepEd Division of Camarines Sur through the Bids and Awards Committee for the following procurement that will be done through NEGOTIATED PROCUREMENT (SMALL VALUE PROCUREMENT). Item No. Description Unit Qty Unit Price TOTAL ABC/COST FOOD, VENUE AND ACCOMODATION FOR THE CONDUCT OF 4-DAY LIVE-IN DEVELOPMENT OF CONTINGENCY PLAN FOR SDO CAM. SUR Food (1 Breakfast, 2 Snacks, 1 Lunch and 1 Dinner) for 100 participants x Php 2000 x 4 days = Php 800,000.00 pax 100 8,000.00 800,000.00 Technical Specifications for Food: I. MENU DAY 0 October 21, 2024 Dinner 1 regular serving of Corn Soup 1 regular serving of Roasted Pork 1 pc Fresh Lumpia 1 cup of Rice 1 regular serving of pineapple fruit DAY 1 October 22, 2024 Breakfast 1 cup Garlic Fried Rice 1 regular serving of Fried Egg 2 regular serving of Beef Tapa 1 Piece Apple AM Snack 1 regular serving of Tuna Pasta 1 glass of Fresh Calamansi Juice Lunch 1 cup Steamed Rice 1 regular serving of buttered cube vegetable 1 regular serving of grilled liempo 1 regular serving Leche Flan PM Snack 1 pc turon with langka 8pcs. Potato chips 1 glass of 4 seasons juice Dinner 1 cup Steamed Rice 1 regular serving of Pork Sour Soup 1 regular serving of Fish Fillet 1 regular serving fruit salad DAY 2 October 23, 2024 Breakfast 1 cup Steamed Rice 1 regular serving of Scrambled Egg 2 regular serving of Longganisa 1 Piece Banana AM Snack 1 regular serving of Baked Macaroni 1 glass of Iced Tea Lunch 1 cup Steamed Rice 1 regular serving of Blanched Kangkong 1 regular serving of roasted chicken 1 regular serving buko pandan salad PM Snack 1 slice or regular serving of carrot cake 1 glass of 4 seasons juice Dinner 1 cup Steamed Rice 1 regular serving of Oxtail Stew with Peanut sauce and vegetables (Kare-Kare) with bagoong 1 regular serving of Lechon Kawali 1 regular serving Egg pie DAY 3 October 24, 2024 Breakfast 1 cup Steamed Rice 1 regular serving of Boiled Egg 2 regular serving of Ham 1 Piece Orange AM Snack 1 regular Lasagna 1 glass of Fresh Buko Juice Lunch 1 cup Steamed Rice 1 regular serving of laing 3 pcs of lumpiang shanghai 1 regular serving Leche Flan PM Snack 1 slice or regular serving of banana chocolate cake 1 glass of Lemonade juice Dinner 1 cup Steamed Rice 1 regular serving of Chicken soup (Tinola) 1 regular serving of Lumpiang Shanghai 1 regular serving brownies DAY 4 October 25, 2024 Breakfast 1 cup Fried Rice 1 regular serving of Fried Egg 2 regular serving of Daing na Bangus 1 Piece Apple AM Snack 1 regular serving of Palabok 1 glass of extract lemon grass juice Lunch 1 cup Steamed Rice 1 regular serving of Fresh Spring rolls (lumpiang Sariwa) 1 pc of chicken Fillet 1 regular serving Coffee Jelly PM Snack 1 slice or regular serving of Fried Saba (Banana Cue) 1 glass of extract cucumber juice II. CONDITIONS Technical Specifications for Food: 1. Meal Coverage (1 Breakfast, 1 a.m. snacks, 1 lunch, 1 p.m. snacks and 1 Dinner) for the participants for four days 2. With unlimited coffee, creamer and sugar in a coffee nook and Hot Choco as alternate to the non coffee drinker 3. With water dispenser and purified water 4. With sterilized and properly cleaned utensils 5. With food provision to participants with food restrictions. With substitute meals to the menu stated below (non-pork, chicken or seafood eaters) 6.With 5 free meals for Guest (Monitor) on each day 7.With assigned waiters and head waiters during the event proper Technical Specifications for Venue: I. Availability of Function Rooms: 1. One (1) venue with round table which can accommodate 100 pax. Arrangement of Tables and Chairs must strictly observe Social and Physical Distancing. 2. Date: October 22, 2024 , October 23, 2024, October 24, 2024 and October 25, 2024 II. Location and Site Condition 1. Within Naga City for the accessibility of the participants and geographical reason 2. With access to main roads and national highways 3. With free parking space within the venue III. Neighborhood Data 1.Sanitation and Health Conditions – Proper waste management system such as regular garbage collection and sanitary permit from appropriate authority. 2. Police and Fire Station – Proximity to police and fire stations 3. Banking and Postal - Proximity to banks, postal and telecommunications service provider 4. Restaurants - Proximity to restaurants or food stores IV. Venue: 1. Structural Conditions: The foundation is made of concrete and structural steel materials or combination of both. 2. Functionality of function room 2.1- Session Room - 1 session hall that can accommodate 100 participants 2.1.1 - Arrangement of 10 Tables with 10 Chairs per session hall must strictly observe Social and Physical Distancing 2.1.2 - With one (1) long table and 10 chairs for the VIPs. 2.1.3 - With two (2) rectangular tables for secretariat or PMT. 2.1.4 - Front stage must be free from obstruction from the view of the participants 2.1.5 Two (2) LCD projectors and widescreen, complete set of the sound system, three (3) microphones (if wireless, provision of extra batteries) for the session hall 2.1.6 - One (1) Podium or lectern for the plennary hall and each session hall. 2.1.7 - Hotel IT staff on stand-by in the session hall 2.1.8 - Unlimited access to internet. WIFI and at least 100 Mbps 2.1.9 - Free backdrop, layout approved by the end-user care for the winning bidder indicating the title, date, venue and other salient information about the training. 5x8 ft. 2.1.10 - Extra extension cord that can be used by the participants 2.2 - Light, ventilation and air conditioning - with uninterrupted electrical supply, fully air-conditioned hall. 2.3 - Space requirements - One (1) big session hall that can accommodate 100 participants, observing IATF guidelines 3. Room 3.1 Check-in time is on Day 0 (October 21, 2024) at 2 p.m. 3.2. Fifty (50) fully air-conditioned double sharing room that can accommodate 2 facilitators, guest, speakers and technical working group. One free room per scheduled activity for the duration of the activity. 3.3 With hot and cold bath 3.4. Provision of toothpaste, soap, and other hygiene materials. 3.5. No mattress on the floor. 4. Facilities 4.1 Water supply and toilet - with continuous clean water supply and with equal access for all participants. 4.2 Lighting system - with uninterrupted electrical supply 4.3 Elevator - With elevator going to the session hall (if the hall is not in the ground floor) 4.4 Fire Escapes - with fire escapes, structure in compliance with the standard provided by the Building Code of the Philippines. 4.5 Fire Fighting Equipment - with accessible emergency exit and alarm, with standby fire extinguishers and automatic sprinklers 4.6 Internet and telecommunications - Unlimited access to Internet/WIFI. Internet bandwidth should not be lower that 100mbps. With other internet provider as back up. 5. Other Requirements: 5.1 Maintenance - Maintain cleanliness/disinfection of hall and restrooms. Refilling of tissue paper in comfort rooms. 5.2 Attractiveness - with ambiance that promotes learning 5.3 Security - with 24 hour security service, front desk and housekeeping services. 5.4 Parking - With sufficient parking area that could accommodate at least 15-20 cars. TOTAL P800,000.00 SOURCE OF FUND: DPRP FUND 2024 SUB-ARO NO. RO-5-24-0509 Interested qualified service provider may download the attached Request for Quotation Form and send the ONLINE quotation using the attached form to sdocamsur.procurement@deped.gov.ph or you may call at 054-871-1553 / 054-881-3483 Local : 407 or 0946-1944-109 for any query. Date of Opening: October 14, 2024 9:00 a.m. Delivery Date: ¬¬¬¬¬¬¬¬7 cd from the date of receipt of the Notice to Proceed The DepEd Division of Camarines Sur has the right to declare/award and nullify quotes of supplier considering what is advantageous to the government. ARVIN R. SESE BAC Chairperson – General Services Projects Created by MARIBEL N REGULLANO Date Created 10/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - DIVISION OF CAMARINES SUR