IB2024-073A Supply and Delivery of Various Enteral Formulas 2025 Invitation to Bid (ITB)   Reference Number 11432049   Procuring Entity BATANGAS MEDICAL CENTER   Title IB2024-073A Supply and Delivery of Various Enteral Formulas 2025   Area of Delivery Batangas   Printable Version Solicitation Number: IB2024-073A Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Dairy Products Approved Budget for the Contract: PHP 22,183,350.56 Delivery Period: 0 Day/s Client Agency: Contact Person: Cynthia De Chavez Perez Administrative Officer III Kumintang Ibaba, Batangas City Batangas Philippines 4200 63-43-7408303 Ext.1158 bac@batmc.doh.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 05/11/2024 Last Updated / Time 05/11/2024 12:00 AM Closing Date / Time 03/12/2024 9:00 AM Description INVITATION TO BID IB 2024-073 1. The Batangas Medical Center through the General Appropriations Act intends to apply the sum of the following projects being the Approved Budget for the Contract (ABC) to payments under the contract for each bid. Bids received in excess of the ABC for each bid shall be automatically rejected at the bid opening. Projects/Contract Duration Project Code ABC Bid Docs Fee Pre-bid Conference Opening of Bids Supply and Delivery of Various Enteral Formulas 2025 IB2024-073A 22,183,350.56 25,000.00 November 12, 2024 2:00 p.m. December 3, 2024 9:00 a.m. 2. The BATANGAS MEDICAL CENTER now invites bids for the above Procurement Project/s. Delivery of the Goods is required as indicated in the Section VI (Schedule of Requirements) in the Bidding Documents. Bidders should have completed, within Five (5) Years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly in Section II (Instruction to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using a non- discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective Bidders may obtain further information from Batangas Medical Center and inspect the Bidding Documents at the address given below from 8:00 a.m. to 5:00 p.m. Mondays to Fridays. 5. A complete set of Bidding Documents may be acquired by interested bidders through electronic process on November 5, 2024 to December 3, 2024, free of charge from the website of the Procuring Entity: batmc.doh.gov.ph under Opportunities ˃ Procurement ˃ Invitation to Bids ˃ 2024 Invitation to Bid and Details. Only bidders who paid the applicable fee for the Bid Document and who submitted proof of payment shall be allowed to participate in the e-bidding and submit the bid pursuant to the latest Guidelines issued by the GPPB and upon specific instruction of the Procuring Entity, in the amount stated at the table above. Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6. The Batangas Medical Center will hold a Pre-Bid Conference on November 12, 2024, 2:00 p.m. through Video Conferencing via Zoom, which shall be open to prospective bidders. Meeting ID: 872 1114 5561 Passcode: B1PREBID73 7. Bids must be duly received by the BAC Secretariat at the electronic portal to be given before the scheduled bid opening stated above. Late Bids shall not be accepted. 8. All bids must be accompanied by a Bid Securing Declaration or any form of bid security in any of the acceptable forms and in the amount stipulated in ITB Clause 14. 9. Bid Opening shall be on December 3, 2024, 9:00 a.m. via ZOOM portal. Bids will be opened in the presence of the bidders’ representatives who will be given the link to the portal once proof of payment have been submitted. 10. The Batangas Medical Center reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 35.6 and 41 of the 2016 revised IRR of RA 9184, without thereby incurring any liability to the affected bidder or bidders. 11. For further information, please refer to: HBAC Secretariat Batangas Medical Center KumintangIbaba, Batangas City Tel. Nos. (043) 740-8303 to 8307 local 1129 or 1158 bac@batmc.ph / bac@batmc.doh.gov.ph 12. You may visit the following website: For downloading of Bidding Documents: https://batmc.doh.gov.ph/public-bidding/procurement/invitation-to-bids/2024-invitation-to-bid-and-details Date of issue: November 5, 2024 (SGD.) MERLITA G. PUBLICO, MD, FPAFP, MHA HBAC I Chairperson REMINDERS FOR ONLINE BIDDERS PREBID CONFERENCE 1. The Batangas Medical Center will hold a Pre-Bid Conference on November 12, 2024, 2:00 p.m. through Video Conferencing via Zoom, which shall be open to prospective bidders. Meeting ID: 872 1114 5561 Passcode: B1PREBID73 2. Interested parties may pre-register before the said date through this link https://forms.gle/GcZLgZh2zuaneM8d6 and meeting invitation shall be sent to your registered email address otherwise wait for the meeting invitation to be posted in BatMC’s official website and social media pages or contact our BAC Secretariat for details. 3. Please click the link to the attendance registry at the Zoom waiting room on the day of the actual conference to document your presence in the said event. Certificate of Attendance shall be on a per request basis however, we cannot provide such certificate if you did not log in the registry. 4. Please be advised that the pre-bid conference shall be audio and video recorded, and stored as part of the documentation process of the Batangas Medical Center. Hence, your attendance to the event shall indicate your explicit consent on the recording of your image and voice, collection and processing of your personal data as disclosed and captured during the event. Rest assured that processing of data is done solely for legal purposes and in compliance with the Government Procurement Reform Act. SUBMISSION OF BID DOCUMENTS The Batangas Medical Center will only accept bid documents submitted electronically to the designated Google Form link before the opening date of the bids. Bidders are required to show Official Receipt (O.R.) submitted to bac@batmc.ph or bac@batmc.doh.gov.ph before it will be given the link for submission of bid documents. Payment can be made by paying directly to the cashier of the Procuring Entity or through bank transfer at: Bank Name: Land Bank of the Philippines, Account Name: Batangas Medical Center, Account Number: 0302 1161 99. Proof of payment (Cash Deposit Slip or Check Deposit Slip) must be emailed to the bac@batmc.ph or bac@batmc.doh.gov.ph cc: cash@batmc.doh.gov.phto be given the link for submission of bids. a) Complete name of the Company b) IB Code and Title of the Project c) Location of the Bank where the deposit was made 1. Bidders must submit 3 files a. Copy of Official Receipt b. Eligibility/Technical File c. Financial File 2. Documents must be continuous scan or multiple pages in one PDF file. Include table of contents in the front page to facilitate for quick search of the document. 3. Files b and c should be individually compressed and password protected using third party applications such as win.zip, win.rar, etc… (Password shall not be disclosed until the day of bid opening) 4. Use the following format for filename for easy identification of your files. a. ProjectCode_CompanyName_OR b. ProjectCode_CompanyName_Eligibilitydocs c. ProjectCode_CompanyName_Financialdocs 5. Link to the submission of documents shall be given, emailed or sent only to bidders upon submission of proof of payment. 6. Documents must be submitted anytime before the opening of bids and upon showing of proof of payment (Note: Needs time for secretariat to download and organize files before Bid Opening) 7. Late submission shall be invalidated based on the automatic date/time of submission as recorded in the online facility. 8. Corrupted or files that are inoperable during the opening are likewise invalidated. Please check your files accordingly after submission. 9. In case a bidder modifies its Bid, it shall not be allowed to retrieve its original Bid, but shall only be allowed to send another Bid equally secured and properly identified. Filename should be labelled as "Modification" of the one previously submitted e.g.: a. ProjectCode_CompanyName_OR(Modification) b. ProjectCode_CompanyName_Eligibilitydocs(Modification) c. ProjectCode_CompanyName_Financialdocs(Modification) The time indicated in the latest Bid receipt page generated shall be the official time of submission. Bids submitted after the deadline shall not be accepted. BID OPENING 1. Bid Opening shall be on December 3, 2024, 9:00 a.m. via ZOOM portal. 2. Link to the event shall only be given to qualified bidders who has shown proof of payment of applicable fees for bid documents. 3. Meeting invitation shall be sent to your registered email address or contact BatMC BAC Secretariat for details. 4. Bids will be opened in the presence of the bidders’ representatives who will be given the link to the portal once proof of payment have been submitted. The company representative shall disclose the respective password for each of their file to be opened during the event. 5. Please be advised that the bid opening shall be audio and video recorded, and stored as part of the documentation process of the Batangas Medical Center. Hence, your attendance to the event shall indicate your explicit consent on the recording of your image and voice, collection and processing of your personal data as disclosed and captured during the event. Rest assured that processing of data is done solely for legal purposes and in compliance with the Government Procurement Reform Act. Pre-bid Conference Date Time Venue 12/11/2024 2:00 PM VIA ZOOM Meeting ID: 872 1114 5561 Passcode: B1PREBID73 Created by Cynthia De Chavez Perez Date Created 04/11/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       BATANGAS MEDICAL CENTER