Supply and Delivery of 24 tanks of Refill, Portable Liquid Nitrogen (PR\ 24-10-1037) Request for Quotation (RFQ)   Reference Number 11429424   Procuring Entity RESEARCH INSTITUTE FOR TROPICAL MEDICINE, DOH   Title Supply and Delivery of 24 tanks of Refill, Portable Liquid Nitrogen (PR\ 24-10-1037)   Area of Delivery Metro Manila   Printable Version Solicitation Number: 24-10-1037 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Medical Supplies and Laboratory Instrument Approved Budget for the Contract: PHP 198,000.00 Delivery Period: 30 Day/s Client Agency: Contact Person: Caysie Bagsit Buyer Filinvest Corporate City Alabang, Munitinlupa City Muntinlupa City Metro Manila Philippines 1770 63-02-88072636 Ext.210 63-02-88422828 carlobedico.ritmprocurement@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 05/11/2024 Last Updated / Time 05/11/2024 12:00 AM Closing Date / Time 08/11/2024 5:00 PM Description REQUEST FOR QUOTATION MODE OF PROCUREMENT: SMALL VALUE PROCUREMENT Date: _____________ PR no.: _____________ RFQ no.: _____________ Company/Business Name: Complete Office Address: Business/Mayor’s Permit No: TIN: The Research Institute for Tropical Medicine – Department of Health, through its Bids and Awards Committee (BAC), intends to procure the below mentioned items through the above-mentioned mode of Procurement based on the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184. Please quote your best offer for the item/s described herein, subject to the Terms and Conditions provided on this Request for Quotation (RFQ). Submit your quotation duly signed by you, or your duly authorized representative within five (5) days which shall be addressed to the RITM Bids and Awards Committee. A)The following documents are required to be submitted along with your formal quotation: Documentary Requirement Remarks Valid and Current Mayor’s/Business permit In case not yet available, you may submit your expired Mayor’s or Business Permit with the Official Receipt of renewal application. However, a copy of the latest Mayor’s or Business Permit shall be required to be submitted after award of contract but before payment. Valid and current Certificate of Platinum Membership with valid Annex “A” may be submitted in lieu of the Mayor’s/Business permit PhilGEPS registration/membership BIR Form 2303 Company name registered in SEC/DTI/CDA must be the same registered name in BIR Form 2303. B)The following documents shall be submitted by the bidder before the issuance of Notice of Award: Documentary Requirement Remarks Duly Notarized Revised Omnibus Sworn Statement (10 provisions) with latest Rules on Notarial Practice Applicable for: NP-SVP with ABCs above P50,000.00 and NP-EC with ABCs above P500,000.00 Note: oThe PR \ shall be reflected in the Omnibus Sworn Statement oOne (1) original copy must be submitted oThe issuance and notarial date of the Omnibus Sworn Statement shall be the same/after the issuance and notarial date of the Authority of the signatory. oThe authorized representative declared in the Omnibus Sworn Statement shall be in congruent with the submitted authority of the signatory. Authority of the Signatory Applicable for: NP-SVP with ABCs above P50,000.00 and NP-EC with ABCs above P500,000.00 For Sole Proprietorship – Duly notarized Special Power of Attorney, if signatory is other than the owner For Corporation – Duly Notarized Secretary’s Certificate For partnership, cooperative, or joint venture – Duly Notarized Board/Partnership Resolution, whichever is applicable Note: oThe PR \ shall be reflected in the Authority of the signatory oOne (1) original copy must be submitted oThe issuance and notarial date of the authority of the signatory shall be the same/shall come first before the issuance and notarial date of the Omnibus Sworn Statement. Note: Incomplete submission of the required documents will be a ground for disqualification. For any clarification, you may contact us at the contact information provided: MAE MARIE E. HERNANDEZ BAC SECRETARIAT HEAD (632) 8807-2628 to 32 Loc. 210 and/or 240 e-mail address: procurement@ritm.gov.ph / procurement_02@ritm.gov.ph Website: www.ritm.gov.ph INSTRUCTIONS: Note: Failure to follow these instructions will disqualify your entire quotation. (1)Do not alter the contents of this form in any way. (2)The use of this RFQ is highly encouraged to minimize errors or omissions of the required mandatory provisions. If another form is used other than the latest RFQ, the quotation shall contain all the mandatory requirements/provisions including manifestation on the agreement with the Terms and Conditions below. (3)All technical specifications must be complied with. Failure to comply with the mandatory requirements shall render the quotation ineligible/disqualified. (4)Quotations may be submitted through electronic mail at: procurement@ritm.gov.ph / procurement_02@ritm.gov.ph. (5)Quotations, including documentary requirements, received after the deadline shall not be accepted. For quotations submitted via electronic mail, the date and time of receipt indicated in the email shall be considered. TERMS AND CONDITIONS: Bidders shall provide correct and accurate information required in this form. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized representative/s. Price quotation/s, to be denominated in Philippine peso, shall include all taxes, duties, and/or levies payable – if applicable. Quotations exceeding the Approved Budget for the Contract shall be rejected. In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation, the RITM-BAC shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005. Award of contract shall be made to the lowest quotation which complies with the technical specifications, requirements and other terms and conditions stated herein. Payment shall be made after delivery and upon the submission of the required supporting documents, i.e., Order Slip and/or Billing statement, by the supplier, contractor, or consultant. Our Government Servicing Bank, i.e., the Land Bank of the Philippines, shall credit the amount due to the identified bank account of the supplier, contractor, or consultant not earlier than twenty-four (24) hours, but not later than forty-eight (48) hours, upon receipt of our advice. Please note that the corresponding bank transfer fee, if any, shall be chargeable to the account of the supplier, contractor, or consultant. Liquidated damages equivalent to one-tenth of one percent (0.1%) of the value of the goods not delivered within the prescribed delivery period shall be imposed per day of delay. RITM may terminate the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, without prejudice to other courses of action and remedies available to the Procuring Entity. TECHNICAL OFFER/PROPOSAL: After having carefully read and accepted the Instructions and Terms and Conditions, I/we submit our technical proposals/quotations for the item/s as follows: Item \ Qty/ Unit Item Description Supplier’s Compliance (Indicate brand and/or model, including complete specifications to be offered - applicable) 1 24/tank Refill, Portable Liquid Nitrogen, 50 L/tank FINANCIAL OFFER/PROPOSAL: Please quote your best offer for the item/s below. Please do not leave any blank items. Indicate “0” if item being offered is for free: Item \ Qty/ Unit Item Description ABC PRICE PROPOSAL UNIT COST PRICE PROPOSAL TOTAL COST 1 24/tank Refill, Portable Liquid Nitrogen, 50 L/tank 198,000.00 Delivery period: STAGGERED DELIVERY : 1st DELIVERY - 2 TANKS WITHIN 30 DAYS UPON RECEIPT OF APPROVED PURCHASE ORDER (P.O) SUCCEEDING DELIVERY : 2 TANKS PER MONTH Total Offered Quotation In words: ______________ In figures: ______________ Price validity: ________________ Payment terms: Thirty (30) Calendar Days Payment Details: Banking Institution: _________________________________________________ Account Number: __________________________________________________ Account Name: _________________________________________________ Branch: _________________________________________________ Note: Only the actual amount of the accepted items shall be paid. ___________________________ Signature over Printed Name of Authorized Representative ___________________________ Position/Designation ___________________________ Office Telephone/Fax/Mobile Nos. ___________________________ Email address/es Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Refill, Portable Liquid Nitrogen 50 L/tank 24 Unit 198,000.00 Other Information Procurement of 24 tanks of Refill, Portable Liquid Nitrogen. Interested bidders can download the attached file for complete specifications and requirements. RFQ is also posted in RITM Website www.ritm.gov.ph. Please send your quotation thru this email: vanessa.abag@ritm.gov.ph Note: Kindly make our PR\ as a subject of your email to easily identify your quotation. Thank you very much. Created by Caysie Bagsit Date Created 04/11/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       RESEARCH INSTITUTE FOR TROPICAL MEDICINE, DOH