NP-SVP(A)-2024-0290-CFRR-REPOST Procurement for the Supply and Delivery of Customized Polo Shirts and Notebooks for the Celebration of Food Safety Awareness Week (Line Item) Request for Quotation (RFQ)   Reference Number 11370494   Procuring Entity FOOD AND DRUG ADMINISTRATION   Title NP-SVP(A)-2024-0290-CFRR-REPOST Procurement for the Supply and Delivery of Customized Polo Shirts and Notebooks for the Celebration of Food Safety Awareness Week (Line Item)   Area of Delivery Metro Manila   Printable Version Solicitation Number: NP-SVP(A)-2024-0290-CFRR-REPOST Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Corporate Giveaways Approved Budget for the Contract: PHP 224,000.00 Delivery Period: 7 Day/s Client Agency: Contact Person: Maria Essa Casihan Tuason Admin Officer V Civic Drive Muntinlupa City Metro Manila Philippines 1772 63-2-8078511 Ext.0 bacsec@fda.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 5 Date Published 17/10/2024 Last Updated / Time 17/10/2024 12:00 AM Closing Date / Time 21/10/2024 10:00 AM Description Procurement for the Supply and Delivery of Customized Polo Shirts and Notebooks for the Celebration of Food Safety Awareness Week (Line Item) Technical Specifications: 1. 300 Pieces Customized Notebook Type: Spiral Notebook No. of sheets: 100 sheets Size: A5 (5.82 inches x 8.26 inches) Cover Front: Glossy, Dark green, white texts and characters, GSM: 200 Back: glossy, grayish green, colored logos, white texts, GSM: 200 Paper: white paper, dotted lines (front and back), GSM: 80-90 Production and delivery to FDA Timeline: 7 calendar days from the date receipt of Purchase Order Includes fee for the design layout regardless of color Send bill arrangement Price Validity: Sixty (60) calendar days Rates are inclusive of government taxes 2. 300 Pieces Customized Polo Shirt Polo shirt design: based on design presented Logo and texts at the Back: embroidered Cuff: Orange color with white lining Side of the body: dark green (width: 4 inches, length: based on the length of the shirt) Type of Material: honeycomb Logos Size of logos: 3 x 2 inches FDA logo: front, left chest Bagong Pilipinas Logo: Back, middle, top Texts Location: 3 inches below the Bagong Pilipinas Logo Production and Delivery to FDA Timeline: 7 calendar days from receipt of Purchase Order Sizes and Quantity of Polo Shirts Extra Small-30 Small-30 Medium-75 Large-75 Extra Large-30 XX Large-30 XXX Large-30 Additional Requirements 1. Items shall be free from defects that affect appearance 2. Stitches shall be free from twists, crinkles, and shrinkages 3. All delivered items shall be uniform color and finish Payment and other Terms: 1. Send bill arrangement 2. Price inclusive of applicable taxes 3. Price Validity: Sixty (60) calendar days 4. Warranty: the supplier shall replace the defective shirt/s within 30 calendar days from the date of delivery NOTE /INSTRUCTION TO THE INTERESTED BIDDERS: 1. All entries must be typewritten or legibly handwritten. The use of this RFQ is highly encouraged to minimize errors or omission of the required mandatory provisions. interested bidders may submit quotations provided that above matrix details are completely provided and shall be submitted using company letterhead; 2. Delivery of services shall be BASED ON THE DATE STATED IN THIS RFQ; 3. Warranty shall be for a minimum period of three (3) months, in the case of expendable supplies, or a minimum period of one (1) year, in the case of non-expendable supplies, after acceptance by the procuring entity of the delivered supplies (not applicable for lease of venue and rental of vehicles). 4. Price validity at least SIXTY (60) CALENDAR DAYS; 5. Bidders may submit original brochures showing certification of the product being offered, if applicable; 6. Please quote your government price(s) including vat or other applicable taxes and other incidental expenses for the terms listed/attached. 7. Interested bidders/suppliers not directly invited may participate. The duly accomplished RFQ with their proposal shall be submitted on or before the deadline for submission of the proposal or any extension thereof. the following supporting documents for the project shall also be submitted during submission of the proposal/offers: a. Valid mayor's/business permit; b. Valid PHILGEPS registration number or (platinum depends); c. Latest ITR received and stamp or electronically submitted (Mandatory for Lease of Venue regardless of ABC, For SVP/SSWATEMS - Applicable for projects with ABC above PhP500,000.00) d. Notarized Omnibus Sworn Statement (mandatory for projects with ABC above PhP50,000.00) e. Other’s PE’s requirements 8. Please submit your best quotation/s or via email addressed directly to: ENGR. ANA TRINIDAD F. RIVERA, MSC Chairperson, Centralized Bids and Awards Committee Food and Drug Administration Civic Drive Filinvest, Alabang, Muntinlupa City C/O ATTY. ALBERTITO C. GARCIA Head Secretariat, Centralized Bids and Awards Committee or email at: bacsec@fda.gov.ph Deadline of submission of quotation/s will be on: 21 October 2024, 10:00 AM. 9. Late bids shall not be accepted; 10. For other inquiries/ concerns about the items, please contact bac secretariat at bacsec@fda.gov.ph; 11. The Food and Drug Administration reserves the right to reject any and all bids, declare a failure of the procurement, or not award the contract at any time prior to contract award in accordance with section 41 of RA 9184 and its IRR, without incurring any liability to the affected bidder or bidders. 12. Warranty (section 62 of the revised IRR of RA 9184): For the procurement of goods, in order to assure that manufacturing defects shall be corrected by the supplier, a warranty security shall be required from the contract awardee for a minimum period of three (3) months, in the case of expendable supplies, or a minimum period of one (1) year, in the case of non-expendable supplies, after acceptance by the procuring entity of the delivered supplies. The obligation for the warranty shall be covered by either retention money in an amount equivalent to at least one percent (1%) but not to exceed five percent (5%) of every progress payment, or a special bank guarantee equivalent to at least one percent (1%) but not to exceed five percent (5%) of the total contract price. The said amounts shall only be released after the lapse of warranty period or, in the case of expendable supplies, after consumption thereof; provided, however, that the supplies delivered are free from patent and latent defects and all the conditions imposed under the contract have been fully met. 13. Liquidated damages (section 68 of the revised IRR of RA 9184): all contracts executed in accordance with the act and this IRR shall contain a provision on liquidated damages which shall be payable by the contractor in case of breach thereof. For the procurement of goods, infrastructure projects and consulting services, the amount of the liquidated damages shall be at least equal to one-tenth of one percent (0.001) of the cost of the unperformed portion for every days of delay. Once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, the procuring entity may rescind or terminate the contract, without prejudice to other courses of action and remedies available under the circumstances. Created by Maria Essa Casihan Tuason Date Created 16/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       FOOD AND DRUG ADMINISTRATION