PRINTING OF ECCD CHECKLIST, KINDER PROGRESS REPORT CARD AND SF9 FOR GRADE 1-6 OF SITIO MATA ELEMENTARY SCHOOL Request for Quotation (RFQ)   Reference Number 11391968   Procuring Entity SITIO MATA ELEMENTARY SCHOOL - BINANGONAN RIZAL   Title PRINTING OF ECCD CHECKLIST, KINDER PROGRESS REPORT CARD AND SF9 FOR GRADE 1-6 OF SITIO MATA ELEMENTARY SCHOOL   Area of Delivery Rizal   Printable Version Solicitation Number: RFQ-109316-10-001 Trade Agreement: Others Procurement Mode: Shopping - Ordinary/Regular Office Supplies & Equipment (Sec. 52.1.b) Classification: Goods Category: Printing Services Estimated Budget for the Contract: PHP 25,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: CLOIE MAGAHUD RABAGO School Property Custodian Sitio Mata, Palangoy Binangonan Rizal Philippines 1940 63-915-1539437 109316@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 23/10/2024 Last Updated / Time 23/10/2024 12:00 AM Closing Date / Time 30/10/2024 1:00 AM Description REQUEST FOR QUOTATION Date: September 30, 2024 RFQ No.:109316-2024-09-001 Company/Business Name: Address: Business/Mayor’s Permit No.: TIN: PhilGEPS Registration Number (required): Sitio Mata Elementary School through its Bids and Awards Committee, intends to procure the ““SUPPLY AND DELIVERY OF ID FOR SITIO MATA ELEMENTARY SCHOOL PUPILS FOR SY 2024-2025, will undertake an Alternative Method of Procurement through Small Value Procurement for the item/s stated below, in accordance with Section 53.9(b), of the Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184 or the Government Procurement Reform Act (GPRA): LOT PROJECT TITLE APPROVED BUDGET FOR THE CONTRACT (ABC) 1 PRINTING OF ECCD CHECKLIST, KINDER REPORT CARD AND SF9 FOR GRADE 1-6 STUDENTS SITIO MATA ELEMENTARY SCHOOL PhP 25,000.00 Delivery Date: within 20 days upon receipt of Purchase Order Delivery Venue: Sitio Mata Elementary School- Sitio Mata-Palangoy Binangonan, Rizal Please submit your duly signed quotation addressed to the Bids and Awards Committee (BAC) Chairperson and to the given address below, on or before 1:00 PM of 09 OCTOBER 2024, subject to the compliance with the Terms and Conditions provided on this Request for Quotation (RFQ): MICHELLE A. FUENTES Chairperson, Bids and Awards Committee CP number: 09422337910 Email:109316@deped.gov.ph Note: Please submit quotation (HARD COPY) and required documents in a SEALED and SIGNED envelope, The interested service provider shall also submit the following documents as stipulated in the GPPB Resolution No. 21-2017 along with the quotation on or before the above specified deadline of submission of quotation: ALTERNATIVE MODE REQUIRED DOCUMENTS REMARKS STATEMENT OF COMPLIANCE (“COMPLY OR NOT COMPLY”) Small Value Procurement (SVP) Latest Mayor’s/Business Permit A copy of your 2024 Mayor’s or Business Permit shall be submitted. PhilGEPS Registration Number A copy of valid PhilGEPS Registration shall be submitted as proof. Notarized Omnibus Sworn Statement If unable to have the document notarized, you may submit a signed unnotarized Omnibus Sworn Statement (in the prescribed template from GPPB), subject to compliance therewith after award of contract but before payment. Certificate of Registration BIR/TIN DTI A copy of your Valid DTI Permit Quotation/ Proposal Print in Long Bond Paper Please quote your lowest net price to the government, taxes/ VAT included, stating the terms of payment and the shortest time of delivery of the items per specifications indicated above and furnishing description, brochures, catalog and/or literature, if available. In case you are the exclusive manufacturer/distributor/dealer in the locality, state so in your quotation. Opening of Quotations / Proposals shall be on October 09, 2024, 1:30 P.M. at Department of Education – Sitio Mata Elementary School, Principal’s Office, Sitio Mata-Palangoy Binangonan, Rizal. Quotations/ proposals will be opened in the presence of the Bidder’s representatives who choose to attend at the abovementioned address. Sitio Mata Elementary School – BAC reserved the right to accept or reject any quotations / proposals, and to annul the procurement process and reject all quotations / proposal at any time prior to Contract award, without thereby incurring any liability to the affected bidder or bidders. Sitio Mata Elementary School – BAC also reserves the right to waive any required formality in the proposals received and select the proposal which it determines to be the most advantageous to the government. For further information, please refer to: CLOIE M. RABAGO BAC, Secretariat Sitio Mata Elementary School Sitio Mata Palangoy Binangonan, Rizal Contact Nos. 0915-1539437 Email address: 109316@deped.gov.ph MICHELLE A. FUENTES Chairperson, Bids and Awards Committee INSTRUCTIONS: Note: Failure to follow these instructions will disqualify your entire quotation: 1. Do not alter the contents of this form in any way. 2. The use of this RFQ is highly encouraged to minimize errors or omissions of the required mandatory provisions. In case of any changes, bidders must use or refer to the latest version of the RFQ, except when the latest version of the RFQ only pertains to deadline extension. If another form is used other than the latest RFQ, the quotation shall contain all the mandatory requirements/provisions including manifestation on the agreement with the Terms and Conditions below. In case a prospective supplier/service provider submits a filled-out RFQ with a supporting document (i.e., a price quotation in a different format), both documents shall be considered unless there will be discrepancies. In this case, provisions in the RFQ shall prevail. 3. All mandatory technical specifications (with asterisk) must be complied with. Failure to comply with the mandatory requirements shall render the quotation ineligible/disqualified. 4. Quotations, including documentary requirements, received after the deadline shall not be accepted. TERMS AND CONDITIONS: 1. Bidders shall provide correct and accurate information required in this form. 2. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized representative/s. 3. Price quotation/s must be valid for a period of FORTY-FIVE (45) calendar days from the deadline of submission. 4. Price quotation/s, to be denominated in Philippine peso, shall include all taxes, duties, and/or levies payable. 5. Quotations exceeding the Approved Budget for the Contract shall be rejected. 6. In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation, the Sitio Mata Elementary School shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005. 7. Award of contract shall be made to the lowest quotation which complies with the technical specifications, requirements and other terms and conditions stated herein. 8. The item/s shall be delivered according to the accepted offer of the bidder. 9. Item/s delivered shall be inspected on the scheduled date and time of the Sitio Mata Elementary School. The delivery of the item/s shall be acknowledged upon the delivery to confirm the compliance with the technical specifications. 10. Payment shall be made after delivery and upon the submission of the required supporting documents provided all submitted documents are complete and correct, i.e., Order Slip and/or Billing statement, by the supplier, contractor, or consultant. 11. Liquidated damages equivalent to one-tenth of one percent (0.1%) of the value of the goods not delivered within the prescribed delivery period shall be imposed per day of delay. The Sitio Mata Elementary School may terminate the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, without prejudice to other courses of action and remedies open to it. 12. The Procuring Entity may cancel or terminate the contract at any time in accordance with the grounds provided under RA No. 9184 and its 2016 revised IRR. 13. The RFQ, Purchase Order (PO), and other related documents for the above-stated Procurement projects shall be deemed to form part of the contract After having carefully read and accepted the Instructions and Terms and Conditions, I/we submit our quotation/s for the item/s as follows: PRINTING OF ECCD CHECKLIST, KINDER PROGRESS REPORT CARD AND SF9 FOR GRADE 1-6 OF SITIO MATA ELEMENTARY SCHOOL Minimum Technical Specifications Quantity Offered Technical Specifications/ Services Statement of Compliance (“Comply or Not Comply”) Note: Non-compliance with the minimum required specifications shall be rejected. TECHNICAL SPECIFICATIONS 1. ECCD Checklist QUANTITY : 1,024 2. Kinder Progress Report Card QUANTITY :143 3. SF9 – GRADE 1 QUANTITY : 133 4. SF9 – GRADE 2 QUANTITY : 148 5. SF9 – GRADE 3 QUANTITY : 160 6. SF9 – GRADE 4 QUANTITY : 205 7. SF9 – GRADE 5 QUANTITY : 98 8. SF9 – GRADE 6 QUANTITY: 137 A. DELIVERY REQUIREMENT Delivery must be made 7 days after receipt of Job Order Signature over Printed Name Position/Designation Office Telephone/Fax/Mobile Nos. Email address/es’ Please quote your best offer for the item/s below. Please do not leave any blank items. Indicate “0” if item being offered is for free. PRINTING OF ECCD CHECKLIST, KINDER PROGRESS REPORT CARD AND SF9 FOR GRADE 1-6 OF FOR SITIO MATA ELEMENTARY SCHOOL PUPILS Approved Budget for the Contract Offered Quotation PhP 25,000.00 In Words: In Figures: Note: Please attach the breakdown of the offered proposal inclusive of VAT which will be the basis for the computation of unit prices. ______________________________ ____________________________ _______________ Name of Company / Bidder Signature over Printed Name Date of Representative Annex D OMNIBUS SWORN STATEMENT REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF ______ ) S.S. AFFIDAVIT I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that: 1. Select one, delete the other: If a sole proprietorship: I am the sole proprietor or authorized representative of [Name of Bidder] with office address at [address of Bidder]; If a partnership, corporation, cooperative, or joint venture: I am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder]; 2. Select one, delete the other: If a sole proprietorship: As the owner and sole proprietor, or authorized representative of [Name of Bidder], I have full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached duly notarized Special Power of Attorney; If a partnership, corporation, cooperative, or joint venture: I am granted full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached [state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s Certificate, Board/Partnership Resolution, or Special Power of Attorney, whichever is applicable;)]; 3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board; 4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct; 5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted; 6. Select one, delete the rest: If a sole proprietorship: The owner or sole proprietor is not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; If a partnership or cooperative: None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; If a corporation or joint venture: None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; 7. [Name of Bidder] complies with existing labor laws and standards; and 8. [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder: a) Carefully examine all of the Bidding Documents; b) Acknowledge all conditions, local or otherwise, affecting the implementation of the Contract; c) Made an estimate of the facilities available and needed for the contract to be bid, if any; and d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the [Name of the Project]. 9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project or activity. IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at ____________, Philippines. _____________________________________________ Bidder’s Representative/Authorized Signatory SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place of execution], Philippines. Affiant/s is/are personally known to me and was/were identified by me through competent evidence of identity as defined in the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC). Affiant/s exhibited to me his/her [insert type of government identification card used], with his/her photograph and signature appearing thereon, with no. ________ and his/her Community Tax Certificate No. _______ issued on ____ at ______. Witness my hand and seal this ___ day of [month] [year]. NAME OF NOTARY PUBLIC Serial No. of Commission ______________ Notary Public for _______ until __________ Roll of Attorneys No. __________________ PTR No. ______ [date issued], [place issued] IBP No. ______ [date issued], [place issued] Created by CLOIE MAGAHUD RABAGO Date Created 22/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       SITIO MATA ELEMENTARY SCHOOL - BINANGONAN RIZAL