PROCUREMENT OF SCHOOL SUPPLIES 4TH QUARTER Request for Quotation (RFQ)   Reference Number 11347397   Procuring Entity ARIBUNGOS ELEMENTARY SCHOOL - NORTH BROOKE'S POINT   Title PROCUREMENT OF SCHOOL SUPPLIES 4TH QUARTER   Area of Delivery Palawan   Printable Version Solicitation Number: 005 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Shopping - Ordinary/Regular Office Supplies & Equipment (Sec. 52.1.b) Classification: Goods Category: Office Equipment Supplies and Consumables Approved Budget for the Contract: PHP 56,320.00 Delivery Period: 0 Day/s Client Agency: Contact Person: EVELYN ATIENZA VALDESTAMON Principal III Barangay Aribungos Brooke's Point Palawan Philippines 5305 63-926-8521836 evelyn.valdestamon001@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 11/10/2024 Last Updated / Time 11/10/2024 12:00 AM Closing Date / Time 14/10/2024 1:00 AM Description Annex “C” REPUBLIKA NG PILIPINAS REPUBLIC OF THE PHILIPPINES KAGAWARAN NG EDUKASYON DEPARTMENT OF EDUCATION BIDS AND AWARDS COMMITTEE Request for Quotation Date: Quotation No.2024- - To all Eligible Suppliers: I.        Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms and Conditions of this RFQ, and submit your quotation duly signed by your representative not later than _ at _ARIBUNGOS ELEMENTARY SCHOOL , Aribungos, Brooke's Point.Palawan . For more information please call ___ARIBUNGOS ELEMENTARY SCHOOL at Telefax Nos.: 0926-852-1836. Prospective supplier shall be responsible to verify the quoted items from above-stated School and Telephone/Cellphone No/s. MARY ROSARY A. SEBIDO BAC Chairperson NO. ITEMS & DESCRIPTION QTY UNIT Statement of Compliance (State “Comply” or “Not Comply”) UNIT PRICE TOTAL COST Project Title Procurement of School Supplies for 4th Quarter 1 VELLUM PAPER LONG 17 ream 2 STAPLE WIRE \ 35 17 BOX 3 PLASTIC ENVELOPE LONG 68 piece 4 FOLDER WHITE LONG 136 piece 5 DTR 18 pad 6 PRINTER INK 664 34 bottle 7 BALLPEN RED 51 piece 8 LONG FOLDER JACKET 102 piece 9 PENCILS 80 piece 10 PAPER, MULTICOPY A4 70GSM 51 ream 11 PAPER, MULTICOPY LEGAL 70GGSM 52 ream Approved Budget for the Contract: PHP 56,320.00 Delivery Period : ____________________________ This is to submit our price quotations as indicated above subject to the terms and conditions of this RFQ. Supplier’s Company Name: TIN No.: Address: Telephone No.: Fax No.: e-mail: Supplier’s Authorized Representative Signature over Printed Name: Date: I.   Terms and Conditions A. Submission of Requirements 1.  Sealed quotations and other requirements stated below shall be submitted to the Bids and Awards Committee (BAC) at ARIBUNGOS ELEMENTARY SCHOOL,Aribungos, Brooke's Point, Palawan_______. 2.  Supplier shall submit the following requirements: a.  Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso. Statement of Compliance must be accomplished by supplier. 3.  For submission prior to Award a.  1) Valid Mayor’s Permit, 2) Tax Clearance Certificate, & 3) PhilGEPS Registration Certificate. Bidder’s failure to submit such documents within three (3) calendar days from receipt by the bidder of notice shall be ground for disqualification. B.  Award The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by the BAC. C.  Delivery 1.  Delivery of Goods shall be made within 7 calendar days from date of receipt of Purchase Order. 2.  Deliverables shall be delivered to the School site, ARIBUNGOS ELEMENTARY SCHOOL hereto defined as Project Site, costs to the account of supplier. Risk and title shall pass from the supplier to the purchaser upon receipt and final acceptance of the Goods at Project Site. 3.  Upon delivery of the Goods to the Project Site, the supplier shall notify the Purchaser and present the following documents to the Purchaser: i.   Original and 4 copies of the Supplier’s Invoice showing the Goods description, quantity, unit price, and total price. ii.  Original and 4 copies of Delivery Receipts iii. Original Statement of Accounts iv. Approved Purchaser Order v.  Warranty Certificate, if applicable. For the purpose of these conditions, Purchaser’s representative at the Project Site is _JULITA A. USOP . D. Evaluation of Quotations Quotations shall be compared and evaluated on the basis of the following criteria: 1.  Completeness of Submission 2.  Compliance with Technical Specifications 3.  Price E.  Instructions 1.  Supplier shall be responsible for the source(s) of its Goods/equipment, and shall make the deliveries in accordance with the schedule, and specifications of the award or purchase order. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the supplier. 2.  Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the Supplier. Thereafter, if the purchase order remains unclaimed, the purchase order shall be cancelled. To avoid delay in the delivery of the requesting agency’s requirements, all defaulting suppliers shall be precluded from proposing or submitting substitute quotation(s) or item(s). 3.  Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in the purchase order shall be disqualified from participating in DepED or any of DepED units’ future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR-A against the supplier. 4.  Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidated damages for delayed deliveries. 5.  All duties, excise, and other taxes, and revenue charges shall be paid by the supplier. 6.  As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers of the imported equipment purchased shall be submitted by the supplier to the Department of Education. 7.  All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of Internal Revenue. F.  Packing The supplier shall provide such packing of the Goods appropriate to prevent their damage or deterioration during transit to the Project Site. Goods shall be packed in appropriate containers with label identifying the content and quantity per package with the name of the Purchaser and marked “Not for Sale – Government Property” Inner packaging of grocery items must have Food-Grade Plastic Lining, label to include the following : 1) Batch/Lot number, 2) Manufacturing date, 3) Expiry date, 4) Name of Manufacturer, 5) Address (where manufactured), 6) License to operate number, if applicable. G. Inspection 1.  All deliveries by suppliers shall be subject to inspection, and acceptance by the DepED Inspection Team and the end-user. All costs of the necessary laboratory tests undertaken by DepED on the Goods shall be to the account of suppliers. 2.  For the purpose of this condition, Purchaser’s representative at Project Site is JULITA A. USOP. H. Liquidated Damages A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods shall be charged as liquidated damages for every day of delay of the delivery of the purchased Goods. I.  Warranty Warranty shall be for a period of six (6) months for supplies and materials, and one year in case of equipment reckoned from date of acceptance of the Goods at Project Site. J.  Payment One hundred percent (100%) of the Contract Price shall be paid to the supplier after acceptance of the Goods at Project Site and submission of the documents provided under C. Delivery. After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you on the item/s at price noted in the RFQ. The quotation shall be binding upon us for thirty (30) calendar days reckoned from last day of submission indicated in the Submission Requirements. The corresponding Award on Purchase Order shall be accepted by us at any time before expiration of this period. Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 VELLUM PAPER LONG VELLUM PAPER LONG 17 Ream 56,320.00 Created by EVELYN ATIENZA VALDESTAMON Date Created 10/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       ARIBUNGOS ELEMENTARY SCHOOL - NORTH BROOKE'S POINT