Supply of labor and materials for the Quarterly Preventive Maintenance and Repair Services of various air condition units of Pag-IBIG Fund Tarlac Branch for a period of one (1) year. Request for Quotation (RFQ)   Reference Number 11223100   Procuring Entity HOME DEVELOPMENT MUTUAL FUND - REGION III   Title Supply of labor and materials for the Quarterly Preventive Maintenance and Repair Services of various air condition units of Pag-IBIG Fund Tarlac Branch for a period of one (1) year.   Area of Delivery Tarlac   Printable Version Solicitation Number: 2024-097 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Airconditioning Maintenance Services Approved Budget for the Contract: PHP 80,000.00 Delivery Period: 1 Year/s Client Agency: Contact Person: Jomer Pangilinan Manalili Designation: Property Appraiser II Suburbia Commercial Center, Brgy. Maimpis San Fernando City Pampanga Philippines 2000 63-045-4551294 63-045-4551294 cl.procurement@pagibigfund.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 1 Date Published 09/09/2024 Last Updated / Time 09/09/2024 12:00 AM Closing Date / Time 12/09/2024 5:00 PM Description REQUEST FOR QUOTATION Date: September 5, 2024 PR No/s.: 24-09-453 Company/Business Name ¹ : Address : Business Telephone No./s : E-mail Address : Please quote your best offer on the item/s described herein. Submit your quotation in accordance with Item No.1 of the General Condition, not later than (5:00PM) of (September 12, 2024) to the herein address: (Assigned Buyer) : Mary Jane Pineda Department/Division : Pag-IBIG Fund Tarlac Branch Address line 1 : TEN Bldg., Mc Arthur Highway, San Rafael, Tarlac City Contact No./s : (045) 628-6026 / (045) 649-8070 local 5 E-mail Address : mgpineda@pagibigfund.gov.ph; cl.procurement@pagibigfund.gov.ph Delivery schedule is (for a period of one (1) year) after receipt of Purchase Order/Contract of Services/Approved Sample/Proof, whichever is applicable. Failure to respond within the prescribed deadline shall be construed as lack of interest on your part to bid for this particular project. ITEM NO. QTY. UNIT NAME/DESCRIPTION OF ARTICLES UNIT PRICE TOTAL PRICE (State Brand or Market Name) (a) (b) (c) (d) (e) (b x e) 1 1 lot Supply of labor and materials for the Quarterly Preventive Maintenance and Repair Services of various air condition units of Pag-IBIG Fund Tarlac Branch for a period of one (1) year. DESCRIPTION NO. OF UNITS 3TR Floor Mounted package type 5 2.0/1.5/1HP Split type wall mounted 8 Please refer to the attached List of Documentary Requirements, Annex “A” for the Scope of Work, and Annex “B” for the Distribution of Air Condition Units as an integral part hereof. Approved Budget for the Contract: P80,000.00 Inclusive of all applicable taxes CONFORME We agree to the “GENERAL CONDITIONS” and “SPECIAL CONDITIONS” and quote our best offer for each item hereof, indicating the Unit Price and the Total Price for Each Item. All bids shall be valid for a period of sixty (60) calendar days from the bid opening. (Bidder’s Authorized Representative Signature over Printed Name) Position/Designation _____________ ¹ In case of discrepancy on the business name as reflected on this Request for Quotation and as reflected in the Business Permit, the latter shall prevail. GENERAL CONDITIONS 1. The use of this prescribed Request for Quotation (HQP-PMF-004) is required to minimize errors or omissions of the provisions. Alteration of the content of this form in any way is prohibited. This should be fully accomplished and submitted not later than the given deadline at place, date, and time specified on the front page of this form, as follows: 1.a If the Approved Budget for the Contract (ABC) is more than PhP100,000.00: - Accomplished HQP-PMF-004 form and should be originally signed. - Submit in a sealed envelope to the assigned buyer of the Pag-IBIG Fund at the address stated in the front page of this form. 1.b If the ABC is PhP100,000.00 and below: - Accomplished HQP-PMF-004 form. - Submission through electronic mail (email) to the assigned buyer of the Pag-IBIG Fund is acceptable, the date and time of receipt indicated in the email shall be considered. Quotations received after the deadline shall not be accepted. All documentary requirements as indicated in the attached list shall be submitted together with the bid or prior to award of contract. Failure to comply with any of the foregoing instructions and requirements shall be a ground for disqualification. 2. Award of contract shall be made to the single/lowest quotation which complies with the approved budget for the contract, technical specifications, documentary requirements and other terms and conditions stated herein. 3. Quotations should be typewritten or legibly handwritten and should reflect the correct values. Submitted quotation shall not be valid unless properly accomplished by the bidder or the duly authorized representative/s. Any interlineations, erasures, and/or overwriting shall be valid only if signed or initialed by the bidder or its duly authorized representative/s. 4. Declaration of the Total Price shall mean that the bidder should have included in his bid all expenses and obligations of whatever nature, including all applicable taxes and discounts, as well as the carrying out of services and supply of all necessary requirements in handling over the work to Pag-IBIG Fund, in accordance with relevant conditions. Non-compliance is subject to automatic disqualification. 5. Quotations received that exceeded the ABC shall be automatically rejected. 6. All bidders must be PhilGEPS registered to be considered eligible to bid. 7. All bids shall carry a standard validity period of sixty (60) calendar days from the date of opening of bids. Offers with less than 60 days validity period shall be interpreted to mean as 60 days. 8. Pag-IBIG Fund reserves the right to reject any or all bids, waive any informality or accept such bids as may be considered advantageous to the Fund. 9. If the project requires the submission sample, mock-up, or demo unit and the conduct of testing, the bidder is obliged to deliver within the scheduled time. Failure to submit within the prescribed period shall mean outright disqualification. Further, failure to attend the demo testing or evaluation of the item on the scheduled time and date shall be deemed as a waiver of their right to protest or object to any result of the procedures applied and evaluation made. 10. To resolve cases where an occurrence of a tie among bidders take place, the measure to be used by the procuring entity shall be based on sheer luck or chance which is non-discretionary and non-discriminatory. The procuring entity may use “draw lots” or similar method of chance in selecting the winning bidder. A formal notice shall be issued accordingly. Late arrival or non-attendance shall be considered as disinterest to participate in the tie breaking activity and waiver of their rights to object on the results of the procedure. 11. Check payment will be made available thirty (30) days after completion of delivery/services and submission of required documents subject to acceptance by the Fund. Advance payment not to exceed fifty percent (50%) of the contract shall only be allowed to (a) Hotel and restaurant, (b) Use of conference/seminar and exhibit areas, and (c) Lease of office space per RA 9184 and its Revised Implementing Rules and Regulations (IRR). 12. Liquidated damages equivalent to one-tenth of one percent (0.001) value of the unperformed portion/undelivered items within the prescribed delivery period shall be imposed per day of delay. Once cumulative amount of liquidated damages reaches ten percent (10%) of the contract cost the Fund will terminate the contract without prejudice to other courses of action and remedies open to it. SPECIAL CONDITIONS PER REQUIREMENT (if necessary) 1. All products to be delivered must be brand new and original. Whenever applicable, the expiration date should not be less than twelve (12) months from date of delivery. 2. In case the requirement of the Pag-IBIG Fund has become obsolete, the winning bidder must provide the equivalent or latest/upgraded model, without additional cost, subject to testing and acceptance of the Fund. 3. Only bidders who are certified/authorized resellers, distributors, and dealers shall be considered for bid evaluation and award. 4. For printing requirements, submission of sample/layout/blueprint is required and it should be submitted within five (5) days from receipt of the Purchase Order/Contract of Services. Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Airconditioning Maintenance Services Supply of labor and materials for the Quarterly Preventive Maintenance and Repair Services of various air condition units of Pag-IBIG Fund Tarlac Branch for a period of one (1) year. 1 Lot 80,000.00 Created by Jomer Pangilinan Manalili Date Created 06/09/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       HOME DEVELOPMENT MUTUAL FUND - REGION III