Tender Details

Title	Procurement of Services of a Conference Integrator/Events Management Company for the conduct of 2023 Philippine Tourism SDatellite Accounts and Tourism Statistics Dissemination Forum on 12 July 2024 DEPARTMENT OF TOURISM
Country	Philippines
Language	English
Organization	DEPARTMENT OF TOURISM
Published Date	14.06.2024
Deadline Date	17.06.2024
Overview	Procurement of Services of a Conference Integrator/Events Management Company for the conduct of 2023 Philippine Tourism SDatellite Accounts and Tourism Statistics Dissemination Forum on 12 July 2024 Request for Quotation (RFQ) Reference Number 10950368 Procuring Entity DEPARTMENT OF TOURISM Title Procurement of Services of a Conference Integrator/Events Management Company for the conduct of 2023 Philippine Tourism SDatellite Accounts and Tourism Statistics Dissemination Forum on 12 July 2024 Area of Delivery Printable Version Solicitation Number: RFQ NP-SVP 2024-06-0211 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Events Management Approved Budget for the Contract: PHP 818,850.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Val Raymund Cristobal Cervantes Administrative Officer II 351 Sen. Gil Puyat Avenue Makati City Metro Manila Philippines 1200 63-02-4595200 Ext.425 63-02-4595200 vccervantes@tourism.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 14/06/2024 Last Updated / Time 14/06/2024 12:00 AM Closing Date / Time 17/06/2024 2:00 PM Description TECHNICAL SPECIFICATIONS Services of a Conference Integrator / Event Management Company 2023 Philippine Tourism Satellite Accounts and Tourism Statistics Dissemination Forum Philippine International Convention Center (PICC) \| 12 July 2024 I. BACKGROUND The Philippine Statistics Authority (PSA) in collaboration with the Department of Tourism (DOT) compiles the Philippine Tourism Satellite Accounts (PTSA) which provides a comprehensive set of information on tourism that facilitates its analysis in the context of macroeconomic accounts. The 2023 PTSA and Tourism Statistics Dissemination Forum shall serve as a platform to present the Tourism Statistics reports and the contribution of tourism to the economy; and solicit suggestions and recommendations for the enhancement of the PTSA compilation. II. SCOPE OF SERVICES The Conference Integrator / Event Management Company based in Metro Manila shall provide the following: 1. Form an Event Management Team that will execute, oversee and manage the required onsite physical & technical requirements of the event; 2. Source and hire a voice-over talent to ensure the smooth transition in-between sessions, activities and make the program dynamic and interactive; 3. Source and hire performers for the Opening Ceremonies and Intermission Number; 4. Provide 4 pieces of 750mL wine with wine bag for the speakers; 5. Provide the following general requirement: a) Prepare materials including event banner, background, signage, digital juice, title card; b) Facilitate Technical Rehearsal; secure a copy of presentation and management of pre-recorded presentations, technical requirement, etc. c) Conduct of final orientation or dry run of the event at a schedule to be identified by DOT before the actual event; d) Record all sessions and upload to a specific online drive including all other creative material pertaining to the event; e) Prepare a same-day edit AVP; and f) Document in photo and video the event to include presentations in the session and endorse to the DOT in an external hard drive. 6. Provide the following Onsite Physical and technical Requirements: a) Overall venue décor/execution and/or construction for the above-mentioned event to include but not limited to: • Stage design, decoration (using existing stage of the venue) • Venue Styling – must submit design perspective • Printing of Banner, Signage, Title Cards b) Provision of the following requirements for the event and coordinate with the technical team of the venue for the set up and installation of all physical and technical requirements to include, but not limited to the following: • Audio-Visual and lighting system (speaker, microphones, etc.) • LED wall screen W 4m x 2.5m H, backdrop, stage /set design • 1 unit of 55 inches LED TV to serve as a prompter for the speakers/presenters • Stage truss system (as needed) • Conference Microphones with Chairman (goose and wireless) • Amplifiers • 2 Laptops (mac and windows) with appropriate connectors • 2 Presentation Clicker/Laser Pointer • Appropriate cables and video adapters (VGA, HDMI, etc.) and • Professional Lighting System (if needed) • Signage/roll-up banner • Close circuit dedicated camera with Pan Tilt and Zoom Capabilities and remote operation for documentation purposes • Non wired/wireless internet connection equipment • Provide generator set to sustain the electrical requirements of the exhibition and ensure uninterruptible power supply • Provision of one (1) van with driver which will be used for shuttling the secretariat to and from the DOT and event venue • Ingress on 11 July 2024 • Egress on 12 July 2024 7. Production Management a) Must provide a Management Team to execute overall program sequence including but not limited to Artist Management, Technical queueing, Pre and post event rehearsals if needed. Team composition, must provide CV; • Program Director (Show Caller) • Stage Manager • Technical Director • Production Manager • Others, as necessary III. APPROVED BUDGET FOR THE CONTRACT AND MODE OF PAYMENT The approved budget for the contract is Eight Hundred Eighteen Thousand Eight Hundred Fifty Pesos (PhP 818,850.00) inclusive of all applicable taxes, Government Procedure and send bill arrangement. IV. OTHER REQUIREMENTS 1. Must be Filipino-owned, operated and legally registered professional conference organizer/ production house / events management entity; 2. Project Lead must have at least more than 3 years of experience in organizing local and international events in the Philippines; 3. Must have handled ASEAN or any other international organization with Satisfactory Certificate; 4. Must submit at least 3 similar projects handled in the past; 5. Must submit their quotation with cost breakdown to differentiate the amount of service fee and the amount to be earmarked for the payment to third parties or other proprietors. Otherwise, tax withheld will be credited from the total contract price; 6. Must present CVs of proposed team members with at least 5 years’ experience; and 7. Must provide proposed design perspective and proposed artists/performers. Contact Person: Rey Jean R. Almazan Senior Tourism Operations Officer Statistics, Economic Analysis, and Information Management Division Contact No.: 8459-5200 to 30 local 512 Email Address: rjalmazan@tourism.gov.ph Approved by: WARNER M. ANDRADA OIC-Assistant Secretary Tourism Development Created by Val Raymund Cristobal Cervantes Date Created 13/06/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party. DEPARTMENT OF TOURISM
NAICS	Power Business All Other Professional Instruments and Related Products Manufacturing for Measuring Professional Specialized Freight (except Used Goods) Trucking Piece Goods Regulation Copper Beer Religious Apparel Other Professional Frozen Fruit Construction Beer Independent Artists Beer Machinery Regulation International Beer Agriculture Other Similar Organizations (except Business All Other Professional General Freight Trucking Management Other Similar Organizations (except Business Dry Agencies Copper Piece Goods Construction Professional
CPVS	Dried, salted, smoked or seasoned meat Signage Earthmoving and excavating machinery, and associated parts Iron, lead, zinc, tin and copper Satellites Exhibition, fair and congress organisation services Wines System, storage and content management software package Generators Command and control system, printing, graphics, office automation and information-processing equipmen... Decoration work Screens Construction, foundation and surface works for highways, roads Speakers Cable Wells construction work Microphones Lead Amplifiers Vans Records Feasibility study, advisory service, analysis ID cards Construction work Dry goods System, storage and content management software development services Forms Lifting, handling, loading or unloading machinery Cameras Windows Other services Posts Cable, wire and related products Seats, chairs and related products, and associated parts Adapters Display cases Goods used in construction Electrical, electromagnetic and mechanical treatment Windows, doors and related items Architectural, construction, engineering and inspection services Cable TV Designs Geese Dates
UNSPSC	Bags Satellites Post Windows Tilts House Pointers Cameras Still cameras Display cases Signage Banners Statistics Economic analysis Printing International organizations Trade agreements Connectors Equipment cases Events management Microphones Case making services Area lighting Prompter Power Supply, Computer Power supply Suction pump, electrical Clinical laboratory and toxicology testing systems, components, and supplies Clinical laboratory and toxicology testing systems, components, and supplies
Regions	APEC Countries Asia
Sectors	Civil Works Environment and Pollution-Recycling Automobiles and Auto Parts Non-Renewable Energy Supply Solar Photovoltaic PV Energy Human Resource-HR Light and Lighting Products Postal and Courier Services Roads and Highways-Bridge Infrastructure Printing and Publishing Services Travel and Tourism Cement and Asbestos Products Railways-Rail-Railroad Defence and Security Electricity Construction Energy-Power and Electrical Computer Hardwares and Consumables Steel Construction Materials Marine
URL	Download Document
Share

Title
Procurement of Services of a Conference Integrator/Events Management Company for the conduct of 2023 Philippine Tourism SDatellite Accounts and Tourism Statistics Dissemination Forum on 12 July 2024 DEPARTMENT OF TOURISM
Country
Philippines
Language
English
Organization
DEPARTMENT OF TOURISM
Published Date
14.06.2024
Deadline Date
17.06.2024
Overview
Procurement of Services of a Conference Integrator/Events Management Company for the conduct of 2023 Philippine Tourism SDatellite Accounts and Tourism Statistics Dissemination Forum on 12 July 2024 Request for Quotation (RFQ) Reference Number 10950368 Procuring Entity DEPARTMENT OF TOURISM Title Procurement of Services of a Conference Integrator/Events Management Company for the conduct of 2023 Philippine Tourism SDatellite Accounts and Tourism Statistics Dissemination Forum on 12 July 2024 Area of Delivery Printable Version Solicitation Number: RFQ NP-SVP 2024-06-0211 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Events Management Approved Budget for the Contract: PHP 818,850.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Val Raymund Cristobal Cervantes Administrative Officer II 351 Sen. Gil Puyat Avenue Makati City Metro Manila Philippines 1200 63-02-4595200 Ext.425 63-02-4595200 vccervantes@tourism.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 14/06/2024 Last Updated / Time 14/06/2024 12:00 AM Closing Date / Time 17/06/2024 2:00 PM Description TECHNICAL SPECIFICATIONS Services of a Conference Integrator / Event Management Company 2023 Philippine Tourism Satellite Accounts and Tourism Statistics Dissemination Forum Philippine International Convention Center (PICC) \| 12 July 2024 I. BACKGROUND The Philippine Statistics Authority (PSA) in collaboration with the Department of Tourism (DOT) compiles the Philippine Tourism Satellite Accounts (PTSA) which provides a comprehensive set of information on tourism that facilitates its analysis in the context of macroeconomic accounts. The 2023 PTSA and Tourism Statistics Dissemination Forum shall serve as a platform to present the Tourism Statistics reports and the contribution of tourism to the economy; and solicit suggestions and recommendations for the enhancement of the PTSA compilation. II. SCOPE OF SERVICES The Conference Integrator / Event Management Company based in Metro Manila shall provide the following: 1. Form an Event Management Team that will execute, oversee and manage the required onsite physical & technical requirements of the event; 2. Source and hire a voice-over talent to ensure the smooth transition in-between sessions, activities and make the program dynamic and interactive; 3. Source and hire performers for the Opening Ceremonies and Intermission Number; 4. Provide 4 pieces of 750mL wine with wine bag for the speakers; 5. Provide the following general requirement: a) Prepare materials including event banner, background, signage, digital juice, title card; b) Facilitate Technical Rehearsal; secure a copy of presentation and management of pre-recorded presentations, technical requirement, etc. c) Conduct of final orientation or dry run of the event at a schedule to be identified by DOT before the actual event; d) Record all sessions and upload to a specific online drive including all other creative material pertaining to the event; e) Prepare a same-day edit AVP; and f) Document in photo and video the event to include presentations in the session and endorse to the DOT in an external hard drive. 6. Provide the following Onsite Physical and technical Requirements: a) Overall venue décor/execution and/or construction for the above-mentioned event to include but not limited to: • Stage design, decoration (using existing stage of the venue) • Venue Styling – must submit design perspective • Printing of Banner, Signage, Title Cards b) Provision of the following requirements for the event and coordinate with the technical team of the venue for the set up and installation of all physical and technical requirements to include, but not limited to the following: • Audio-Visual and lighting system (speaker, microphones, etc.) • LED wall screen W 4m x 2.5m H, backdrop, stage /set design • 1 unit of 55 inches LED TV to serve as a prompter for the speakers/presenters • Stage truss system (as needed) • Conference Microphones with Chairman (goose and wireless) • Amplifiers • 2 Laptops (mac and windows) with appropriate connectors • 2 Presentation Clicker/Laser Pointer • Appropriate cables and video adapters (VGA, HDMI, etc.) and • Professional Lighting System (if needed) • Signage/roll-up banner • Close circuit dedicated camera with Pan Tilt and Zoom Capabilities and remote operation for documentation purposes • Non wired/wireless internet connection equipment • Provide generator set to sustain the electrical requirements of the exhibition and ensure uninterruptible power supply • Provision of one (1) van with driver which will be used for shuttling the secretariat to and from the DOT and event venue • Ingress on 11 July 2024 • Egress on 12 July 2024 7. Production Management a) Must provide a Management Team to execute overall program sequence including but not limited to Artist Management, Technical queueing, Pre and post event rehearsals if needed. Team composition, must provide CV; • Program Director (Show Caller) • Stage Manager • Technical Director • Production Manager • Others, as necessary III. APPROVED BUDGET FOR THE CONTRACT AND MODE OF PAYMENT The approved budget for the contract is Eight Hundred Eighteen Thousand Eight Hundred Fifty Pesos (PhP 818,850.00) inclusive of all applicable taxes, Government Procedure and send bill arrangement. IV. OTHER REQUIREMENTS 1. Must be Filipino-owned, operated and legally registered professional conference organizer/ production house / events management entity; 2. Project Lead must have at least more than 3 years of experience in organizing local and international events in the Philippines; 3. Must have handled ASEAN or any other international organization with Satisfactory Certificate; 4. Must submit at least 3 similar projects handled in the past; 5. Must submit their quotation with cost breakdown to differentiate the amount of service fee and the amount to be earmarked for the payment to third parties or other proprietors. Otherwise, tax withheld will be credited from the total contract price; 6. Must present CVs of proposed team members with at least 5 years’ experience; and 7. Must provide proposed design perspective and proposed artists/performers. Contact Person: Rey Jean R. Almazan Senior Tourism Operations Officer Statistics, Economic Analysis, and Information Management Division Contact No.: 8459-5200 to 30 local 512 Email Address: rjalmazan@tourism.gov.ph Approved by: WARNER M. ANDRADA OIC-Assistant Secretary Tourism Development Created by Val Raymund Cristobal Cervantes Date Created 13/06/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party. DEPARTMENT OF TOURISM
NAICS
Power Business All Other Professional Instruments and Related Products Manufacturing for Measuring Professional Specialized Freight (except Used Goods) Trucking Piece Goods Regulation Copper Beer Religious Apparel Other Professional Frozen Fruit Construction Beer Independent Artists Beer Machinery Regulation International Beer Agriculture Other Similar Organizations (except Business All Other Professional General Freight Trucking Management Other Similar Organizations (except Business Dry Agencies Copper Piece Goods Construction Professional
CPVS
Dried, salted, smoked or seasoned meat Signage Earthmoving and excavating machinery, and associated parts Iron, lead, zinc, tin and copper Satellites Exhibition, fair and congress organisation services Wines System, storage and content management software package Generators Command and control system, printing, graphics, office automation and information-processing equipmen... Decoration work Screens Construction, foundation and surface works for highways, roads Speakers Cable Wells construction work Microphones Lead Amplifiers Vans Records Feasibility study, advisory service, analysis ID cards Construction work Dry goods System, storage and content management software development services Forms Lifting, handling, loading or unloading machinery Cameras Windows Other services Posts Cable, wire and related products Seats, chairs and related products, and associated parts Adapters Display cases Goods used in construction Electrical, electromagnetic and mechanical treatment Windows, doors and related items Architectural, construction, engineering and inspection services Cable TV Designs Geese Dates
UNSPSC
Bags Satellites Post Windows Tilts House Pointers Cameras Still cameras Display cases Signage Banners Statistics Economic analysis Printing International organizations Trade agreements Connectors Equipment cases Events management Microphones Case making services Area lighting Prompter Power Supply, Computer Power supply Suction pump, electrical Clinical laboratory and toxicology testing systems, components, and supplies Clinical laboratory and toxicology testing systems, components, and supplies
Regions
APEC Countries Asia
Sectors
Civil Works Environment and Pollution-Recycling Automobiles and Auto Parts Non-Renewable Energy Supply Solar Photovoltaic PV Energy Human Resource-HR Light and Lighting Products Postal and Courier Services Roads and Highways-Bridge Infrastructure Printing and Publishing Services Travel and Tourism Cement and Asbestos Products Railways-Rail-Railroad Defence and Security Electricity Construction Energy-Power and Electrical Computer Hardwares and Consumables Steel Construction Materials Marine
URL
Download Document
Share