Procurement of Pest and Termite Control Services for CY 2024 Request for Quotation (RFQ)   Reference Number 11341028   Procuring Entity TALAVERA NATIONAL HIGH SCHOOL   Title Procurement of Pest and Termite Control Services for CY 2024   Area of Delivery Nueva Ecija   Printable Version Solicitation Number: 3 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Pest Control Services Approved Budget for the Contract: PHP 119,540.00 Contract Duration: 1 Month/s Client Agency: Contact Person: Bids and Awards Committee BAC Chairman Roxas St., Pag-Asa District Talavera Nueva Ecija Philippines 3114 63-044-9587495 talaveranationalhighschool@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 1 Date Published 10/10/2024 Last Updated / Time 10/10/2024 12:00 AM Closing Date / Time 17/10/2024 11:00 AM Description TERMS OF REFERENCE QUALIFICATIONS OF BIDDER/SERVICE PROVIDER: 1. The Service Provider must have the necessary experience and expertise in providing Pest and Termite Control Services for the last three (3) Years; 2. The Service Provider must be PhilGEPS registered; 3. The Service Provider must submit the following documents together with their Bid Proposal/Price Quotation to Talavera National High School: a. Certificate of Satisfactory Performance from its previous/current clients attesting to the services for the last three (3) years; b. Copy of the Certificate of Membership and/or accreditation from any of the following organizations: - Pest Control Association of the Philippines (PCAP); - Philippine Federation of Pest Management Operators Association, Inc. (PFPMOA); - National Pest Management Association (NPMA); - Federation of Asian & Oceania Pest Managers Associations (FAOPMA); - Food and Drug Administration of the Philippines (FDA); - Fertilizer and Pesticide Authority (FPA); - Philippine Green Building Council, and the Philippine Association of Certified Pesticide Applicators (PACPA); c. Copy of the company’s current Certificate of Product Registration issued by the DOH-BFAD for the chemicals to be used; and d. Copy of Training Certificates attended by personnel/technicians who will be assigned to the Talavera National High School for the last three (3) years. DUTIES AND RESPONSIBILIES OF BIDDER/SERVICE PROVIDER: 1. The Service Provider shall provide all the labor and materials, tools and equipment, supervision and other incidentals for the comprehensive termite and general pest control of the Department. All tools and equipment shall at all times be in good working conditions; 2. The Service Provider shall ensure that the scope of work and schedule of requirements are diligently rendered; 3. The Service Provider shall ensure that the services to be rendered will effectively exterminate any and all pests, insects, and rodents without the visible presence and disturbing odor or smoke of fumes. In any case that the Talavera National High School finds to be ineffective on the services provided, the school has the right to terminate the Contract at any time and shall not be obliged to pay the contractor for the services rendered; 4. The Service Provider Shall ensure that all the chemical supplies and materials necessary for the implementation of the work are of the best quality, safe and approved by the Bureau of Food and Drugs (BFAD) or certified by the proper government authorities; 5. The Service Provider shall ensure that all the preparations, formulation, and the use of the chemicals are in accordance with the specifications of its toxicologist and entomologist; 6. The Service Provider shall provide/assign honest, skilled, and well-trained technicians/workforce to ensure proper application and treatment. All personnel assigned to the Talavera National High School must wear proper company uniforms, identification cards, and appropriate Personal Protective Equipment (PPE) and clothing while performing the services in view of the continuing threat of Covid19; 7. The Service Provider shall exercise extraordinary diligence in the performance of its services to ensure that no illnesses, accident, and/or damage to any of its employees will take place. The Service Provider shall shoulder all the medical expenses of their personnel (if any) arising from the accidents while performing the services; 8. The Service Provider shall provide an on-call service in-between schedule for immediate additional service/s if there be a sudden outbreak of infestation at Talavera National High School premises at no additional cost; 9. The Service Provider shall submit a Weekly Service Treatment Report indicating therein, the areas that were treated and monitored. 10. The Service Provider, through its representative, shall visit the premises two (2) days after each treatment and evaluate the result of the services rendered. All concerns (if any) shall be addressed by the Service Provider immediately. 11. A Quality Control Supervisor, affiliated with the contractor, shall visit Talavera National High School premises once a month or whenever necessary to undertake the following: a. Coordinate with Talavera National High School authorized representatives in evaluating the effectiveness of the contract pest and terminate control services; b. Service as pest control consultant by recommending ways and means to control infestation. SCOPE OF WORK 1. Areas of Treatment – The Service Provider shall ensure that the following areas/premises of Talavera National High School are covered of the treatment: a. All areas/offices inside and outside the (2)ARPAN Building, b. Ausi-Aide Building c. Agham Building d. English Building e. Mathematics Center Pre-bid Conference Date Time Venue 16/10/2024 9:00 AM Talavera National High School Roxas St. Pag-asa District, Talavera Nueva Ecija Other Information The winning bid however, shall be determined based on the proposal with the most advantageous financial package cost, provided that the amount of the bid does not exceed the above total budget. Other Required Valid Documents to be submitted: 1. Current Mayor’s / Business Permit 2. PhilGEPS Registration Number/Certificate Kindly submit your quotation via email or to the BAC Chairman with the required valid documents not later than October 17, 2024. Created by Bids and Awards Committee Date Created 09/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       TALAVERA NATIONAL HIGH SCHOOL