Provision for a Comprehensive Repair and Preventive Maintenance of Two (2) units Fire Suppression Systems at COMELEC Data Center (Project ID No. SVP-2024-326-FSS) Request for Quotation (RFQ)   Reference Number 11353233   Procuring Entity COMMISSION ON ELECTIONS   Title Provision for a Comprehensive Repair and Preventive Maintenance of Two (2) units Fire Suppression Systems at COMELEC Data Center (Project ID No. SVP-2024-326-FSS)   Area of Delivery   Printable Version Solicitation Number: Project ID No. SVP-2024-326-FSS Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Information Technology Approved Budget for the Contract: PHP 955,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Shiela Rose Vicente Vicente Administrative Officer II Postigo St., Intramuros, Manila Metro Manila Philippines 1002 63-2-2543611 63-2-2543611 ampbacsec.pmd@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 12/10/2024 Last Updated / Time 12/10/2024 12:00 AM Closing Date / Time 16/10/2024 5:00 PM Description Republic of the Philippines COMMISSION ON ELECTIONS Intramuros, Manila REQUEST FOR QUOTATION Provision for a Comprehensive Repair and Preventive Maintenance of Two (2) units Fire Suppression Systems at COMELEC Data Center (Project ID No. SVP-2024-326-FSS) End-user/s Purchase Request Number/s Information Technology Department 24-09-1555 1. The COMMISSION ON ELECTIONS (COMELEC), through its Bids and Awards Committee (BAC) will undertake Small Value Procurement and invites interested entities to submit their Quotation for the Provision for a Comprehensive Repair and Preventive Maintenance of Two (2) units Fire Suppression Systems at COMELEC Data Center with the details as follows: Item Description Qty. Total Approved Budget for the Contract (P) (inclusive of VAT) Comprehensive Repair and Preventive Maintenance of Two (2) units Fire Suppression Systems at COMELEC Data Center 1 lot 955,000.00 NOTE: Please see attached Terms and Reference (ANNEX TOR) for complete project requirements and technical specifications Payment Terms: Thirty (30) days • As per attached Terms of Reference. • Automatic Debit Arrangement (ADA) through Land Bank of the Philippines (LBP) facilities, for other Commercial Bank, applicable bank charges shall be for the account of supplier. The supplier shall submit bank details together with billing statement/ invoice for ready reference. 2. For bidders/suppliers/service providers information: a) For detailed specifications & requirements of the project, please refer to Bidder’s Quotation form attached as Annex A. b) This project shall be awarded as one contract; c) Bids/Price Quotations received in excess of the total ABC shall be automatically rejected; d) In case of tie in offer/quotation per lot, GPPB Circular 06-2005 shall apply. 3. Please be reminded that alternative quotations shall not be allowed. Alternative quotation is defined as an offer by the prospective supplier in addition or as a substitute to its original quotation. A quotation with options is considered as alternative quotation. 4. Technical Specifications and Other Requirements for the Project is detailed in the attached prescribed form (Annex “A”). Any interested entity may submit their quotation using Annex “A” including the required eligibility documents listed below not later than October 16, 2024 5:00 PM through the following options: a. Submission of a labeled and sealed envelope (indicating company name, project title and reference number) at: Procurement Management Department (PMD) Commission on Elections 3rd floor, Room 305-A FEMII Bldg., Soriano St., Intramuros, Manila b. Submission of quotation via email at bac.secretariat@comelec.gov.ph copy furnished ampbacsec.pmd@gmail.com 5. Include the following eligibility documents in the sealed envelopes or in the email (Note: Pursuant to Item III of Appendix A of Annex H of the R-IRR of R.A. 9184, bidders who already submitted these required documents are no longer required to re-submit the same, unless the document/s have already expired/invalid except for Omnibus Sworn Statement). Failure to submit the required documents will be subjected for disqualification: a. Copy of PhilGEPS Registration Number; b. Copy of valid Mayor’s/Business permit; c. Omnibus Sworn Statement (Annex B) with attached proof of authority of the bidder’s authorized representative (e.g. Secretary’s Certificate, Board Resolution, Special Power of Attorney); d. Updated Annual Income Tax Returns/Business Tax Returns; and e. Duly Signed and Conformed Terms of Reference (Annex TOR); 6. The COMELEC reserves the right to accept or reject any offer/quotation, to reject all offer/quotation at any time prior to contract award, to exclude any item or reduce the number of units and the corresponding ABC as determined by COMELEC and to award the contract to the bidder with the most advantageous offer, without thereby incurring any liability to the interested entities. (Sgd.) RAYMOND E. RAMORES Assistant Head, BAC Sub-Committee for Alternative Methods of Procurement Other Information Please do not forget to download associated components. Created by Shiela Rose Vicente Vicente Date Created 11/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       COMMISSION ON ELECTIONS