SUPPLY AND DOOR TO DOOR DELIVERY OF SCHOOL FURNITURE FOR ELEMENTARY, JUNIOR AND SENIOR HIGH SCHOOLS UNDER THE BASIC EDUCATIONAL FACILITIES FUND (BEFF) SCHOOL FURNITURE PROGRAM CY2024 Invitation to Bid (ITB)   Reference Number 11354208   Procuring Entity DEPARTMENT OF EDUCATION - REGION XI   Title SUPPLY AND DOOR TO DOOR DELIVERY OF SCHOOL FURNITURE FOR ELEMENTARY, JUNIOR AND SENIOR HIGH SCHOOLS UNDER THE BASIC EDUCATIONAL FACILITIES FUND (BEFF) SCHOOL FURNITURE PROGRAM CY2024   Area of Delivery Davao Del Sur   Printable Version Solicitation Number: INVITATION TO BID No. 028-10-2024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Furniture Approved Budget for the Contract: PHP 118,424,630.00 Delivery Period: 90 Day/s Client Agency: Contact Person: Marisol Cuevas Presores Computer Maintenance Technologist I F. Torres Street, Davao City Davao Del Sur Philippines 8000 63-82-2279342 Ext.31 marisol.presores@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 12/10/2024 Last Updated / Time 12/10/2024 12:00 AM Closing Date / Time 05/11/2024 9:00 AM Description INVITATION TO BID No. 028-10-2024 Invitation to bid for Procurement for the Supply and Door to Door Delivery of School Furniture for Elementary, Junior and Senior High School 1. The Department of Education, Regional Office XI, intends to apply the sum of One Hundred Eighteen Million Four Hundred Twenty-Four Thousand Six Hundred Thirty Pesos (₱118,424,630.00) being the Approved Budget of the Contract (ABC) to payments under the contract for ITB 028-10-2024. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The Department of Education, Regional Office XI, now invites bids for the above Procurement Project. Bidders should have completed, within 5 years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). Details Unit Qty Unit Cost Total Cost Lot 1 - 10% Allocation for Cooperatives of PWDs A. Elementary Individual Learners Tables and Chairs set 5,850 ₱2,780.00 ₱16,263,000.00 a.1. Individual Learner's Table Combination of Wood and Steel = Unit Cost Per Item - ₱1,581.00 a.2. Individual Learner's Chair Combination of Plastic and Steel = Unit Cost per item - ₱1,199.00 B. Junior High School Individual Learners Tables and Chairs set 1,935 ₱2,780.00 ₱5,379,300.00 b.1. Individual Learner's Table Combination of Wood and Steel = Unit Cost Per Item - ₱1,581.00 b.2. Individual Learner's Chair Combination of Plastic and Steel = Unit Cost per item - ₱1,199.00 C. Senior High School Individual Learners Tables & Chairs set 2,160 ₱2,780.00 ₱6,004,800.00 c .1. Individual Learner's Table Combination of Wood and Steel = Unit Cost Per Item - ₱1,581.00 c.2. Individual Learner's Chair Combination of Plastic and Steel = Unit Cost per item - ₱1,199.00 D. Teachers Tables and Chairs set 227 ₱4,769.00 ₱1,082,563.00 d.1) Teacher's Table Combination of Wood and Steel = Unit Cost Per Item - ₱3,668.00 d.2) Teacher's Chair Combination of Wood and Steel = Unit Cost Per Item - ₱1,101.00 LOT 1 - TOTAL ₱28,729,663.00 Details Unit Qty Unit Cost Total Cost Lot 2 - 15% Allocation for Regular Cooperatives A. Elementary Individual Learners Tables and Chairs set 3,690 ₱2,780.00 ₱10,258,200.00 a.1. Individual Learner's Table Combination of Wood and Steel = Unit Cost Per Item - ₱1,581.00 a.2. Individual Learner's Chair Combination of Plastic and Steel = Unit Cost per item - ₱1,199.00 B. Junior High School Individual Learners Tables and Chairs set 2,160 ₱2,780.00 ₱6,004,800.00 b.1. Individual Learner's Table Combination of Wood and Steel = Unit Cost Per Item - ₱1,581.00 b.2. Individual Learner's Chair Combination of Plastic and Steel = Unit Cost per item - ₱1,199.00 C. Senior High School Individual Learners Tables & Chairs set 520 ₱2,780.00 ₱1,445,600.00 c .1. Individual Learner's Table Combination of Wood and Steel = Unit Cost Per Item - ₱1,581.00 c.2. Individual Learner's Chair Combination of Plastic and Steel = Unit Cost per item - ₱1,199.00 D. Teachers Tables and Chairs set 143 ₱4,769.00 ₱681,967.00 d.1) Teacher's Table Combination of Wood and Steel = Unit Cost Per Item - ₱3,668.00 d.2) Teacher's Chair Combination of Wood and Steel = Unit Cost Per Item - ₱1,101.00 LOT 2 - TOTAL ₱18,390,567.00 Details Unit Qty Unit Cost Total Cost Lot 3 - 75% Allocation for Regular Suppliers A. Elementary Individual Learners Tables and Chairs set 12,735 ₱3,100.00 ₱39,478,500.00 a.1. Individual Learner's Table Combination of Wood and Steel = Unit Cost Per Item - ₱1,764.00 a.2. Individual Learner's Chair Combination of Plastic and Steel = Unit Cost per item - ₱1,336.00 B. Junior High School Individual Learners Tables and Chairs set 7,335 ₱3,100.00 ₱22,738,500.00 b.1. Individual Learner's Table Combination of Wood and Steel = Unit Cost Per Item - ₱1,764.00 b.2. Individual Learner's Chair Details Unit Qty Unit Cost Total Cost Combination of Plastic and Steel = Unit Cost per item - ₱1,336.00 C. Senior High School Individual Learners Tables & Chairs set 2,080 ₱3,100.00 ₱6,448,000.00 c .1. Individual Learner's Table Combination of Wood and Steel = Unit Cost Per Item - ₱1,764.00 c.2. Individual Learner's Chair Combination of Plastic and Steel = Unit Cost per item - ₱1,336.00 D. Teachers Tables and Chairs set 498 ₱5,300.00 ₱2,639,400.00 d.1) Teacher's Table Combination of Wood and Steel = Unit Cost Per Item - ₱4,091.00 d.2) Teacher's Chair Combination of Wood and Steel = Unit Cost Per Item - ₱1,209.00 LOT 3 - TOTAL ₱71,304,400.00 GRAND TOTAL ₱118,424,630.00 TECHNICAL SPECIFICATIONS (wood and steel) (wood, plastic and steel) ONE (1) LEARNER'S TABLE (Wood & Steel) DESCRIPTION MATERIAL TABLE TOP 18mm thk Top Board Round Corners (1 side 1.0mm thk high pressure laminate/ 1 side varnish finished on marine plywood) SHELF Metal Wire Mesh 4mm x 50mm x 50mm FRONT COVER 6mm thk front cover (1 side 1.0mm thk high pressure laminate/ 1 side varnish finished on marine plywood) MAIN FRAME 1.0mm thk x 20mm x 40mm steel tubular SECONDARY FRAME 1.0mm thk x 20mm x 20mm steel tubular ADJUSTABLE LEVELER 8mm thread w/ 38mm dia. Plastic base END CAP Plastic end cap CONNECTORS Angle Board Connector Top Board to Steel Threaded Nuts E-Type Hex M6x13mm length Front Cover to Steel Blind Rivets Steel to Steel Welding Rod STEEL FINISHED Paint (powder paint) ONE (1) LEARNER'S CHAIR (Plastic & Steel) DESCRIPTION MATERIAL SEAT & BACKREST High density polyethylene (HDPE) plastic top blown molding process BRACES/LEG B.I. pipe 1mm x 22mm dia. PIPE END COVER/CAP Round Rubber cap SEAT SUPPORT B.I. pipe 1mm x 19mm dia. CONNECTIONS Top board to steel Threaded Nuts E-Type Hex M6x13mm length Steel Frame Angle Board Connector Steel to Steel Welding Rod STEEL FINISHED Paint (powder paint) TEACHER'S TABLE (Wood & Steel) DESCRIPTION MATERIAL TABLE TOP 18mm thk Marine Plywood w/ High Pressure Laminate EDGING 2.0mm thk PVC FRONT/ SIDE COVER 6.0mm Marine plywood w/ High Pressure Laminate DRAWER FRONT BOARD COVER 18mm thk Marine Plywood w/ High Pressure Laminate SIDE BOARD 12mm thk Marine plywood w/ solid wood edging and varnish finish BASE BOARD 6mm Marine plywood MAIN FRAME 1.0mm thk x 30mm x 30mm steel tubular SECONDARY FRAME 1.0mm thk x 20mm x 30mm steel tubular ADJUSTABLE LEVELER 8mm dia. Thread w/ 38mm dia. Plastic base FINISHES Paint (powder paint) CONNECTIONS Top Board to Steel Angle Board Connector Threaded Nuts E-Type Hex M6x13mm length Front Cover to Steel Blind Rivets Steel to Steel Welding Rod TEACHER'S CHAIR (Wood & Steel) DESCRIPTION MATERIAL SEAT & BACKREST 18mm thk Marine Plywood w/ High Pressure Laminate BACKREST/ LEG/ SEAT SUPPORT 1.0mm thk x 30mm x 30mm Steel tubular LEG BRACE 1.0mm thk x 30mm x 30mm Steel tubular PIPE END COVER/CAP Hard Plastic EDGING 2.0mm thk PVC edging CONNECTIONS Top board to steel Threaded Nuts E-Type Hex M6x13mm length Steel Frame Angle Board Connector Steel to Steel Welding Rod STEEL FINISHED Paint (powder paint) TERMS OF REFERENCE PROJECT TITLE: SUPPLY AND DOOR TO DOOR DELIVERY OF SCHOOL FURNITURE FOR ELEMENTARY, JUNIOR AND SENIOR HIGH SCHOOLS UNDER THE BASIC EDUCATIONAL FACILITIES FUND (BEFF) SCHOOL FURNITURE PROGRAM CY2024 OBJECTIVES: To provide school furniture to selected public elementary, junior and Senior High Schools I. APPROVED BUDGET FOR THE CONTRACT (ABC): A. The Supply and Door-to-Door Delivery of the School Furniture for Elementary, Junior and Senior High School with the Approved Budget for the Contract: 1. Cooperative for PWDs – 10% Region No. Sites Elem. Individual Learner Table & Chair set JHS Individual Learner Table & Chair set SHS Individual Learner Table & Chair set Teachers’ Table & Chair set Approved Budget for Contract Region XI 36 5,850 1,935 2,160 227 28,729,663.00 2. Regular Cooperatives – 15% Region No. Sites Elem. Individual Learner Table & Chair set JHS Individual Learner Table & Chair set SHS Individual Learner Table & Chair set Teachers’ Table & Chair set Approved Budget for Contract Region XI 42 3,690 2,160 520 143 18,390,567.00 3. Regular Suppliers – 75% Region No. Sites Elem. Individual Learner Table & Chair set JHS Individual Learner Table & Chair set SHS Individual Learner Table & Chair set Teachers’ Table & Chair set Approved Budget for Contract Region XI 57 12,735 7,335 2,080 498 71,304,400.00 II. DESIGNS AND TECHNICAL SPECIFICATIONS a. Individual Learners Table and Chair shall be the type of school furniture to be manufactured for the use of elementary and high school learners. b. Teacher’s Table and Chair shall be manufactured for the use of the teachers. c. The plans and technical specifications of the individual learners table and chair and teacher’s table and chair shall follow the attached Design and Technical Specifications. d. Suppliers/manufacturer must comply with the detailed technical specifications of learners table and chair and Teachers table and chair e. Durability Test for the learner’s table & chair from the Department of Science and Technology-FPRDI. III. SCHEDULE OF REQUIREMENTS The Schedule of Requirements for the Supply and Door-to-Door Delivery of the school furniture are as follows: LOT ABC CONTRACT DURATION Lot 1 – Cooperative for PWDs – 10% ₱28,729,663.00 90 Calendar Days Lot 2 – Regular Cooperatives – 15% ₱18,390,567.00 90 Calendar Days Lot 3 – Regular Suppliers – 75% ₱71,304,400.00 120 Calendar Days IV. DELIVERY OF SCHOOL FURNITURE a. The school furniture shall be delivered door-to-door. The supplier shall be responsible for the transport of the school furniture from the manufacturer’s plant up to the recipient school. b. All materials used in the school furniture to be delivered to the school shall be free from defects, poor finish or poor paint job, presence of termites or any wood boring insects, poor assembly, untreated wood, substandard material, imperfection and other analogous defects for the use of the students. c. Only school furniture with the best qualify and workmanship shall be acceptable to the Department. d. All school furniture found to be with defects, imperfections, poor quality and poor workmanship shall be rejected by the Department at any stage of the contract implementation. e. The school furniture when delivered shall be assembled. f. Delivery shall be during Office hours (8:00am-5:00pm). The Supplier shall refrain from delivering goods on Saturday, Sunday and Holiday. g. Delivered school furniture at site shall be inspected by the School Inspectorate Team and Accepted by the School Property Custodian. h. The Delivery Receipt (DR) shall be signed by the School Property Custodian. V. CONTRACT DURATION a. All deliverables shall be complied within the Contract Duration. b. The Contract period shall start upon receipt of the Notice to Proceed. c. The required delivery period for the school furniture region shall be expressed in calendar days. VI. TERMS OF PAYMENT a. Progress payment shall be allowed for the Supplier upon accomplishment/ delivery of at least 25% of the requirement of the contract. b. Final payment shall be effected upon 100% delivery of all the requirements c. Three percent (3) retention money shall be deducted for every progress payment. VII. LIQUIDATED DAMAGES a. When the supplier fails to satisfactorily deliver goods under the contract within the specified delivery schedule, inclusive of duly granted time extensions, if any, the supplier shall be liable for damages for the delay and shall pay the procuring entity liquidated damages. b. An amount equal to one-tenth (1/10) of one percent (1%) of the cost of the delayed goods scheduled for delivery for delivery for every day of delay until such goods are finally delivered and accepted by the procuring entity. c. Such amount shall be deducted from any money due or which may become due to the supplier, or collected from any securities or warranties posted by the supplier, whichever is convenient to the procuring entity concerned. d. In case the total sum of liquidated damages reaches ten percent (10%) of the total contract price, the procuring entity concerned may rescind the contract and impose appropriate sanctions over and above the liquidated damages to be paid. VIII. IMPLEMENTATION a. Annex D of the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184 “Contract Implementation Guidelines in the Procurement of Goods, Supplies and Materials” shall be the guide in the contract implementation of the Supply and Door-to-Door Delivery of School Furniture to Elementary, Junior and Senior High School under the 2022 BEFF School Furniture Program. IX. WARRANTY a. The Supplier shall supply and deliver only the best furniture for the learners and teachers. b. The Supplier warrants that any damage or defect in the goods delivered, the supplier shall automatically and immediately replace the same with no question at no cost to the school, DepEd or government within two weeks from the time of the defects become apparent and reported by the school or the Department. c. The Supplier shall replace or immediately compensate the school for replacement of damaged goods, unassembled furniture, or any other defects attributable to the delivery and factory defect of the items delivered within two years from delivery, except for damages caused while being used by the learners in the school. d. Supplier must immediately replace defective furniture and deliver its replacement without any cost with one week from the reported presence of defects. Supplier cannot deny or refuse the immediate replacement of the reported patently defective goods delivered to the school reasoning the goods were accepted by the school who are not experts to determine the quality of the goods delivered. e. Failure to do so, will be a valid ground to terminate the contract for default and cause the blacklisting of the supplier from participating in any government contracts for a period of 5 years. 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. a. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective Bidders may obtain further information from the Department of Education, Regional Office XI, and inspect the Bidding Documents at the address given below during Monday – Friday, 8:00 A.M. to 5:00 P.M. 5. A complete set of Bidding Documents may be acquired by interested Bidders on October 11, 2024 to November 5, 2024, Monday – Friday, 8:00 A.M. to 5:00 P.M. at Department of Education Regional Office XI, F. Torres St., Davao City. The Procuring Entity shall allow the bidder to present its proof of payment for the fees to the DepEd Cashier upon payment in cash of a non-refundable fee in the amount below: LOT ABC Amount of Bid Documents Lot 1 – Cooperative for PWDs – 10% ₱28,729,663.00 ₱15,000.00 Lot 2 – Regular Cooperatives – 15% ₱18,390,567.00 ₱10,000.00 Lot 3 – Regular Suppliers – 75% ₱71,304,400.00 ₱25,000.00 6. The Department of Education, Regional Office XI, will hold a Pre-Bid Conference on October 23, 2024 @ 9:00 A.M, (Wednesday) at the Procurement Unit Office, DepEd RO XI, F. Torres St., Davao City and/or via Microsoft Teams platform which shall be open to prospective bidders. 7. Bids must be duly stamped received by the procurement unit staff through manual submission at the office address indicated below on or before November 5, 2024, (Tuesday) before 9:00 A.M. Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be on November 5, 2024, (Tuesday) @ 9:00 A.M. at the given address below Department of Education, Regional Office XI and/or via Microsoft Teams platform. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 10. The Department of Education, Regional Office XI, reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 11. For further information, please refer to: Joy L. Sibonga AO IV, AD-Procurement Unit Department of Education Region XI F. Torres St., Davao City procurementunit.regionxi@deped.gov.ph (082) 225-0816 +63 9702016751 REBONFAMIL R. BAGUIO BAC Chairperson Pre-bid Conference Date Time Venue 23/10/2024 9:00 AM Procurement Unit Office, DepEd RO XI, F. Torres St., Davao City and/or via Microsoft Teams platform Created by Marisol Cuevas Presores Date Created 11/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - REGION XI