Supply and Delivery of Sports Equipment for used in the 2024 Municipal Meet at Pototan National Comprehensive High School Request for Quotation (RFQ)   Reference Number 11325117   Procuring Entity MUNICIPALITY OF POTOTAN, ILOILO   Title Supply and Delivery of Sports Equipment for used in the 2024 Municipal Meet at Pototan National Comprehensive High School   Area of Delivery Iloilo   Printable Version Solicitation Number: G2024-10-008 (NP-SV) Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Sporting Goods Approved Budget for the Contract: PHP 100,000.00 Delivery Period: 15 Day/s Client Agency: Contact Person: RENALYN BOLIVAR PARREÑO CLERK III M.B. Peñaflorida Street Pototan Iloilo Philippines 5008 63-33-3322692 lynlynpar78@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 07/10/2024 Last Updated / Time 07/10/2024 12:00 AM Closing Date / Time 10/10/2024 2:00 PM Description Republic of the Philippines Province of Iloilo MUNICIPALITY OF POTOTAN BIDS AND AWARDS COMMITTEE Tel no. (033) 321-2596 email address: bacsecpototan20@gmail.com Date: RFQ No.: G2024-10-008 (NP-SV) Company/Business Name: Address: Business/Mayor’s Permit: TIN: PhilGEPS Registration Number (required): The MUNICIPALITY OF POTOTAN, through its Bids and Awards Committee (BAC), intends to procure the Supply and Delivery of Sports Equipment for used in the 2024 Municipal Meet at Pototan National Comprehensive High School, through 53.9 (Negotiated Procurement – Small Value Procurement) under 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. Please submit your proposal for the item/s described and required herein, subject to the compliance with the Terms and Conditions provided on this Request for Quotation (RFQ). Submit your quotation duly signed by you or your duly authorized representative on or before 2:00 PM of October 10,2024 addressed to: REINA B. PEREZ Chairperson, Bids and Awards Committee Office of the Bids and Awards Committee, Local Government Center M.B. Peñaflorida St., Pototan, Iloilo Pursuant to Appendix A “Documentary Requirement for Alternative Methods of Procurement” of Annex “H” of 2016 revised IRR of RA No. 9184, bidders shall prepare and submit the required Documentary Requirements. In addition, bidders shall submit SEPARATE COPIES thereof (ORIGINAL, COPY 1 COPY 2) and each set of documents must clearly indicate whether the same is ORIGINAL, COPY 1, or COPY 2 with a “Certified True Copy” stamp with signature. Non-compliance shall be a ground for declaration of FAILURE/DISQUALIFICATION. In the event of any discrepancy between the original and the copies, the original shall prevail. The following documents are required to be submitted along with your proposal on or before the above set deadline. For any clarification, you may contact us at telephone no. (033) 321-2596 or email address at bacsecpototan20@gmail.com. RIZA M. HOLLAND Head, Bids and Awards Committee Secretariat Terms and Conditions: 1. All entries must be filled-up, written, or printed legibly. Failure to use this form will result to disqualification of your bid. 2. Delivery period: Delivery should start within seven (7) days upon receipt of Notice to Proceed and within 7 (seven) calendar days. 3. Bids and Bid securities shall be valid for one hundred twenty (120) calendar days from the date of the opening of bids. 4. Bids exceeding from the Approved Budget for the Contract (ABC) shall be disqualified. 5. The participating bidder/supplier or an authorized representative must indicate an email address or working fax number. Notice to the bidder through either of these means (email/working fax number) is considered sufficient notice. 6. The supplier /awardee(s) must conform to the Notice of Award within three (3) calendar days from notice of such award and enter into contract with the Procuring Entity within ten (10) calendar days from receipt by the winning bidder of the Notice of Award. Otherwise, the award shall be forfeited or cancelled. 7. If the Certificate of Product Registration (CPR) is required, the supplier/bidder is encouraged to submit their CLEAR copy of the CPR prior to the day of the bidding or canvass for pre-checking/examination to determine if it is responsive to or covers the item(s) bid or purchased. 8. The AWARDEE shall be responsible for the source(s) of his supplies, materials, equipment and shall make deliveries in accordance with the schedule, quality and specifications of award and purchase order. Failure of the AWARDEE to comply with the same shall be ground for the cancellation of the award and purchase order issued to the AWARDEE. 9. All deliveries by the suppliers shall be subject to inspection and acceptance by the representative of the General Services Office and End User. 10. Rejected deliveries shall be construed as non-delivery of the product (s)/item (s) so ordered and shall be subject to liquidated damages, subject to the terms and conditions prescribed under paragraph 11 hereof. 11. Supplier shall guarantee his deliveries to be free from defects. Any defective item (s) /product(s) therefore that maybe discovered by the End-User within the warranty period after acceptance of the small shall be replaced by the supplier within seven (7) calendar days upon receipt of a written notice to that effect. 12. Performance Security or Warranty Security, as the case may be, shall be required by the winning bidder in accordance with the provisions of R.A. No. 9184 and its revised Implementing Rules and Regulations. 13. When an occurrence of a tie, among bidders takes place, i.e., two or more of the bidders are determined and declared as the Lowest Calculated and Responsive Bidder (LCRB), the winning bidder shall be determined by draw lots upon notice to the bidders concerned and/or their authorized representatives in accordance with the relevant circulars issued by the government Procurement Policy Board (GPPB). 14. The supplier must indicate its complete business/mailing address. Otherwise, the lack thereof is a ground for disqualification. 15. All offers/quotations must be properly sealed and marked in envelopes. Non-compliance is a ground for disqualification. 16. The printed name and signature of the bidder/supplier or its authorized representative must be legible and verifiable and must indicate his/her position. Non-compliance is a ground for disqualification. 17. Bidders shall submit SEPARATE COPIES thereof (ORIGINAL, COPY 1 COPY 2) and each set of documents must clearly indicate whether the same is ORIGINAL, COPY 1, or COPY 2 with a “Certified True Copy” stamp with signature in each and every document. Non-compliance shall be a ground for declaration of FAILURE/DISQUALIFICATION. In the event of any discrepancy between the original and the copies, the original shall prevail. After having carefully read and accepted the Instructions and Terms and Conditions, I/we submit our quotation/s for the item/s as follows: Project Title: Supply and Delivery of Sports Equipment for used in the 2024 Municipal Meet at Pototan National Comprehensive High School Minimum Technical Specifications Offered Technical Specification/Service "Statement of Compliance (“Comply” or “Not Comply”)" Note: Non-compliance with the minimum required specifications shall be rejected. Item Description 1 Starter Gun w/ Clapper 2 Stopwatch w/ Laps 3 Training Bands 4 Basketball Ball B763800 5 Basketball Ball Super K SK7x 6 Chess Clock 7 Chess Mats 8 Table Tennis Ball 9 Table Tennis Net 10 Tennis Ball 11 Volleyball Ball V330W 12 Volleyball Net 13 Kick Bag for Taekwondo 14 Kick Pad for Taekwondo 15 Fins for Swimming 16 Paddle 17 Elastric Training Pads for Swimming 18 Shuttle Cock 19 Takraw Ball 20 Sepak Takraw Net 21 Boxing Heavy Bag Project Title: Supply and Delivery of Sports Equipment for used in the 2024 Municipal Meet at Pototan National Comprehensive High School "APPROVED BUDGET FOR THE CONTRACT (ABC) One Hundred Thousand Pesos(P100,000.00)" Item Unit Description Quantity Brand Name "Total Cost (qty x unit cost)" 1 piece Starter Gun w/ Clapper 1 2 pcs Stopwatch w/ Laps 2 3 pcs Training Bands 2 4 pcs Basketball Ball B763800 2 5 pcs Basketball Ball Super K SK7x 2 6 pcs Chess Clock 2 7 sets Chess Mats 2 8 tubes Table Tennis Ball 4 9 sets Table Tennis Net 1 10 tubes Tennis Ball 2 11 pcs Volleyball Ball V330W 3 12 sets Volleyball Net 1 13 pcs Kick Bag for Taekwondo 1 14 pcs Kick Pad for Taekwondo 1 15 pairs Fins for Swimming 2 16 pairs Paddle 2 17 pcs Elastric Training Pads for Swimming 3 18 tubes Shuttle Cock 2 19 pcs Takraw Ball 2 20 sets Sepak Takraw Net 1 21 piece Boxing Heavy Bag 1 TOTAL OFFERED QUOTATION In Words: In Figures: ____________________________ Signature over Printed Name ____________________________ Position/Designation ____________________________ Office Telephone/Fax/Mobile ____________________________ Email Address Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Supply and Delivery of Sports Equipment for used in the 2024 Municipal Meet at Pototan National Comprehensive High School 1 Lot 100,000.00 Created by RENALYN BOLIVAR PARREÑO Date Created 04/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       MUNICIPALITY OF POTOTAN, ILOILO