VEHICLE RENTAL FOR SPLIT PROJECT (SURVEY) Request for Quotation (RFQ)   Reference Number 11317315   Procuring Entity DEPARTMENT OF AGRARIAN REFORM - LA UNION PROVINCIAL OFFICE   Title VEHICLE RENTAL FOR SPLIT PROJECT (SURVEY)   Area of Delivery La Union   Printable Version Solicitation Number: 10-03-2024 vehicle rental Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods - General Support Services Category: Transportation and Communications Services Approved Budget for the Contract: PHP 300,000.00 Contract Duration: 31 Day/s Client Agency: Contact Person: LORIE L CAPISTRANO Head- BAC Secretariat RSRK Building, Biday., San Fernando City La Union Philippines 63-72-2424436 63-72-8884437 darbaclaunion@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 04/10/2024 Last Updated / Time 04/10/2024 12:00 AM Closing Date / Time 14/10/2024 8:00 AM Description TERMS OF REFERENCE Van Rental (Shuttle Services for Survey Team 1 & 2) I. Objective: To provide adequate and safe transportation services to DARPO LU- PROJECT SPLIT personnel to conduct subdivision surveys for all landholdings that have unresolved survey issues and for those that have not yet been surveyed or subdivided. II. Approved Budget for tbe Contract: Php265,000.00 Inclusive of all cost, VAT, Taxes and other charges and without provision for price escalation. III. Scope of Work: l. The Department of Agrarian Reform La Union Provincial Office-Project SPLIT needs a responsible and duly licensed shuttle vehicle service operator to provide two (2) units of vehicle for daily shuttle services for DARPO LU-Project SPLIT for: a. From DARPO LU Office to different barangays of Aringay, Caba, Naguilian with following pick-up/drop-off points: 1. DARPO LU Provincial Office *with stop-overs in between as the need arises b. Vehicle service for official transportation for DARPO LU-Project SPLIT within the Vicinity of Aringay, Caba, & Naguilian during the 8-hour per day vehicle duty. 2. Provision of two (2) units of fully air-conditioned passenger/commuter, inclusive of fuel expenses, with comfortable/enough leg rooms and with at least 12-passenger seating capacity. All vehicles shall in good working/running condition fully air­ conditioned. 3. In case that the number of service hour exceed the 8hr/day due to circumstances beyond the control of DARPO LU-Project SPLIT, such as traffic conditions, flooding, storm, emergency cases, and other similar situation, the Service Provider is required to render the service of transporting the DARPO LU-Project SPLIT employee from/to DARPO LU office at designated pick-up/drop-off point without any additional cost. 4. Designation of focal person that will coordinate with DARPO LU-Project SPLIT designated dispatch officer on the administrative and logistical aspect of the services required. IV. Service Provider Responsibilities: 1. Ensure the availability and reliability of vehicles on a daily basis. Additional charges, in excess of the 8-hour/day shall only be rendered with authorizations and the rate shall be based on a per hour basis as indicated in the financial proposal. 2. Ensure the timely departure and arrival of its vehicles from and to the respective assigned areas. 3. Provide a replacement service vehicle immediately in case of vehicle breakdown and be made available within one ( 1) hour on-site, after receipt of advice from the DARPO LU-Project SPLIT . All cost related to the provision of replacement shall be to the account of the Service Provider. vehicle beyond the one-hour period. 4. Provide the mandatory insurance coverage required by the government for the shuttle service vehicles. 5. Drivers must possess the following: a. Holder of valid professional driver's license b. Physically and mentally fit to drive; and 6. Replacement of vehicle as requested by DARPO LU-Project SPLIT based on its assessment as to the reliability/safety. V. Service Period: The provision of shuttle service shall be from October 15, 2024 to November 6, 2024. VI. Penalties and Deduction: l. Billing shall be passed on the actual services rendered, in case the Service provider provided only half day service, the billing shall be prorated based on the daily rate. A penalty of 10% shall be charged to the Service Provider based on the unserved service. 2. Payment of 75% only for the pertinent trip if the shuttle vehicle's air-con system is not working/operating normally; and 3. 50% penalty if the shuttle service failed to reached the drop-off point destination due to breakdown VII. Other Requirements: 1. SEC/ DTI/ CDA Certificate of Business Registration; 2. Current/ Valid Business Permit (Mayor's Permit); 3. Income/Business Tax Return or Current/ Valid Tax Clearance; 4. Omnibus Sworn Statement; 5. LTFRB Franchise for Shuttle Service/Vehicle Rental; 6. OR/ CR of Vehicles for hire; 7. Insurance Policy; 8. PhilGEPS Membership No. 9. payment of P500.00 Bidding Documents non refundable VIII. Payment Terms: Payment is through check payment and upon completion of the shuttle services subject to usual government auditing and accounting procedures Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 van rental van rental (2 vans per day) 1 Lot 300,000.00 Created by LORIE L CAPISTRANO Date Created 03/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF AGRARIAN REFORM - LA UNION PROVINCIAL OFFICE