Procurement of Manpower Services (Security Services) for OCD BAR for the period of six (6) months Request for Quotation (RFQ)   Reference Number 11313961   Procuring Entity OFFICE OF CIVIL DEFENSE-ARMM   Title Procurement of Manpower Services (Security Services) for OCD BAR for the period of six (6) months   Area of Delivery Maguindanao   Printable Version Solicitation Number: BAR - 061 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Security Services Approved Budget for the Contract: PHP 347,161.14 Contract Duration: 30 Day/s Client Agency: OFFICE OF CIVIL DEFENSE-ARMM Contact Person: Joel Quesada Mamon Regional Director Camp General GH Siongco, Brgy. Awang Datu Odin Sinsuat Maguindanao Philippines 9601 63-431-0001 63-431-0001 ocdarmm.main@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 03/10/2024 Last Updated / Time 03/10/2024 12:00 AM Closing Date / Time 16/10/2024 8:00 AM Description Procurement of Manpower Services (Security Services) for OCD BAR for the period of six (6) months TERMS OF REFERENCE 1. Valid and Regular License to Operate (LTO) Issued by the Philippine National Police (PNP) for the current year. Provisional LTO will not be accepted; 2. The Service Provider shall provide four (2) Security Personnel (1 for day shift and 1 for night shift based on this Regional Office requirement/s); 2. The Service Provider must be duly licensed and registered with proper operating permits and compliant with the statutory requirements; 3. The Service Provider shall pay the mandatory contributions of security personnel to SSS, Philhealth, Pag - Ibig, BIR and other related contributions remittances; 4. Must be at least five (5) years in frontline security services; 5. Must be compliant with the provisions of RA 11917 "The Private Security Services Industry Act" 6. With at least 100 licensed security personnel under its employ, (supported by duly signed List of Existing Manpower Compliment as of June 2024) QUALIFICATION OF A SECURITY GUARD 1. Filipino Citizen; 2. At least High School graduate; 3. Physically and mentally fit; 4. At least three (3) years of experience as licensed security guard is preferable but not required; 5. Must be over 18 years of age; 6. Height must be at least 5'4" for male and 5'2" for female; 7. Must have passed the neuropsychiatric and drug tests conducted by any Philippine government accredited center, duty approved by the DOH within One (1) year prior to posting; 8. Must have no derogatory record; 9. Preferably have undergone Basic Security Training from reputable institution authorized or accredited by PNP Supervisory Office for Security and Investigation Agency (SOSIA): 10. Preferably have taken a private security course/seminar and/or must have adequate training or experience in security business or rendering security/detective services; 11. Preferably be trained in handling firearms with appropriate certificate or Gun Safety Seminar 12. Preferably be trained in basic first aid treatment, firefighting, search and rescue operations, evacuation, general emergency procedure appropriate certifications; 13. Preferably have basic knowledge in operating a computer and CCTV system; 14. Preferably possess all the qualifications for a "Private Security Professional" under the provisions of RA 11917 "The Private Security Services industry Act". OTHER REQUIREMENTS: 1. Valid and Regular License to Operate (LTO) issued by the Philippine National Police (PNP) for the current year. Provisional LTO will not be accepted; 2. Certification that the Agency has no derogatory record issued by PNP-SOSIA as of the current year, 3. Certification from Department of Labor and Employment (DOLE) that the Agency has NO pending case and/or complaints as of one (1) month prior to publication of this Invitation to Bid; 4. Duly certified copy of Certificate of Membership from Social Security System (SSS), PAG IBIG Home Development Mutual Fund and Philhealth; 5. The AGENCY shall submit to OCD the updated bio-data of the security guards to be deployed supported by the following documents: a. Valid PNP & NBI Clearances; b. Certification from the AGENCY that they are of good moral character, courteous, honest, non-alcoholic and not engaged in any illegal activity; c. Certified true copy of their respective Securily Guard/Officer licenses; d. Certified true copy of the result of Neuro-psychiatric exam and Drug testing conducted and issued by PNP and/or DOH accredited laboratory/clinic. 6. The AGENCY shall, in the presence of AFMS-GSD representatives, hold a briefing the security guards before their deployment to specific assignments concerning, among others, their wages, other benefits and other instructions/matters relevant to efficient performance of their duties; 7. The AGENCY shall assume full responsibility for the proper and efficient performance of duties by the personnel employed by it. The AGENCY shall make available at least one (1) Area Coordinator / Overseer who is not one of the regularly deployed personnel at OCD Central Office and NCR Regional Office. The said Coordinator will conduct regular ocular inspection in the area of OCD Offices' deployed personnel. OCD through its AFMS-GSD shall be furnished with the result of evaluation; 8. OCD shall however have the right to conduct spot inspections in order to determine the quality and acceptability of the services being performed; 9. The AGENCY shall equip and provide each security guard who must always be in proper uniform, with logbook to be used for recording people and events affecting security matters, fully loaded serviceable firearms and other equipment which are essential for security purposes; 10. The AGENCY shall provide at least one (1) set of prescribed uniform to all guards as mandated by Rule VIII of the IRR of RA 5487; 11. The AGENCY shall conform to the rules and regulations as mandated in the IRR of RA 5487 as amended, P.D. 442 (Labor Code of the Philippines) as amended, including OCD OCD issuances and other applicable laws; 12. The AGENCY shall issue a Duty Detail Order (DDO) for every Security Guard to be assigned/posted indicating therein the name of the guard, issued firearms, the particular place of assignment and the inclusive dates (duration) within which the guards are to render services. The same shall also apply for the deployment of relievers in the event a regularly postedguard will not be able to report for work; **OCD thru AFMS-GSD shall be fumished with a copy of the DDOs. 13. Under no circumstances shall a security guard be allowed to render two (2) successive shifts in one day nor shall each guard's schedule of duty overlap with that of another; otherwise, OCD shall have no obligation to pay the Security Agency for the unauthorized excess hours. Rendering of services beyond twelve (12) hours shall not be allowed unless in special instances when OCD requires the need to. In such instance, a written approval shall be issued by OCD; 14. The Security Agency must ensure that all security posts are manned at all times. The AGENCY shall provide replacement within the first hour of each shift for those security guard who are absent for any cause in order to maintain the required number of guard. AFMS-GSD shall be notified in advance in writing or any form of communication of such replacement; 15. The Security Agency shall ensure that existing security personnel shall be absorbed based on the recommendation of the procuring entity and concered Regional Director provided they met the basic qualifications and licenses required for a security guard; 16. The Service Provider shall ensure that the procuring entity and concerned Regional Director shall have the privilege to endorse its personnel/applicants; 17. All payments shall be based on the actual number of security personnel provided with complete tools/equipment throughout the contract period; 18. Agency fee must not exceed to 20% of the monthly rate of security guard; 19. Price offered must be VAT inclusive; 20. All contracts will be subject for extension or renewal upon discretion of the HOPE. Location of service: Office of Civil Defense Bangsamoro Autonomous Region (OCD BAR) Camp GH Siongco, Awang, Datu Odin Sinsuat, Maguindanao del Norte Payment terms: Progress Billing Fund Source: Regular Fund *** NOTHING FOLLOWS *** Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Procurement of Manpower Services (Security Service Procurement of Manpower Services (Security Services) for OCD BAR for the period of six (6) months 1 Lot 347,161.14 Created by Joel Quesada Mamon Date Created 02/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       OFFICE OF CIVIL DEFENSE-ARMM