RFQ No. 2024-10-030 Supply and Installation of Window Blinds Request for Quotation (RFQ)   Reference Number 11417481   Procuring Entity DEPARTMENT OF HUMAN SETTLEMENTS AND URBAN DEVELOPMENT - CALA   Title RFQ No. 2024-10-030 Supply and Installation of Window Blinds   Area of Delivery Laguna   Printable Version Solicitation Number: RFQ 10-030, s.2024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Fixtures Approved Budget for the Contract: PHP 93,050.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Celia Edencio Miraflor Admin Officer V National Highway,. Calamba City Laguna Philippines 63-049-5029751 celia.miraflor@dhsud.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 31/10/2024 Last Updated / Time 31/10/2024 12:00 AM Closing Date / Time 04/11/2024 10:00 AM Description REQUEST FOR QUOTATION Doc Control No. : FORM-AS-PD-002 Revision No: 0 Effectivity Date : 1 SEPTEMBER 2023 The Department of Human Settlements and Urban Development (DHSUD) would like to invite your company to submit a quotation or proposal for the following procurement activity: Request for Quotation No. RFQ No. 2024-10-030 Procurement Activity Supply and Installation of Window Blinds Mode of Procurement Small Value Procurement Approved Budget for the Contract (ABC) Ninety Three Thousand Fifty Pesos Only (Php 93,050.00), inclusive of all existing and appropriate government taxes and charges. Deadline for The Receipt of Quotations or Bid Proposal On or before November 4, 2024, 10:00 AM. Delivery Schedule Delivery of goods/items shall be within Fifteen (15) working days upon receipt of the approved Purchase Order. The minimum technical specifications for the items are as follows: ITEM NO. QTY. UNIT ITEM, DESCRIPTION, & MINIMUM SPECIFICATIONS 1 1 unit COMBI BLINDS- TWEED Area 1- Window 1 - (H205cmX L243.5cm) 2 1 unit COMBI BLINDS- TWEED Area 1- Window 2 - (H123cmX L152cm) 3 1 unit COMBI BLINDS- TWEED Area 2- Window 1 - (H121.5CmX L153cm) 4 1 unit COMBI BLINDS- TWEED Area 3- Window 1 - (H122cmX L153cm) 5 1 unit COMBI BLINDS- TWEED Area 3- Window 2 - (H206cmX L244cm) 6 1 unit COMBI BLINDS- TWEED Area 3- Window 3 - (H62cmX L61.5cm) 7 1 unit COMBI BLINDS- TWEED Area 4- Window 1 - (H120cmX L153cm) 8 1 unit COMBI BLINDS- TWEED Area 4- Window 2 - (H130cmX L170cm) 9 1 unit COMBI BLINDS- TWEED Area 4- Window 3 - (H244cmX L180cm) Terms and Conditions: 1. Payment shall be made upon completion of service/delivery and submission of the supporting documents (e.g., delivery receipt, sales invoice, billing statement, warranty certificate if applicable, and other documents as may be required in the technical specifications); 2. Kindly accomplish the attached reply slip correctly and accurately. Please do not alter the contents of the form in any way; 3. All technical specifications are mandatory. Failure to comply with any of the said requirements shall be a cause for the disqualification of your quotation; 4. The Department shall have the right to inspect the goods to check its conformity with the required minimum technical specifications; 5. Issuance of Official Receipts (OR) or Sales Invoice (SI) in the name of the Department of Human Settlements and Urban Development (DHSUD) is mandatory. The supplier shall bear the cost of mailing the ORs or SIs. The supplier shall be responsible for bearing any bank charges and/or service charges that may be incurred by the Department in case of payment requests via check deposit. 6. Please submit the LATEST copy or e-copy of the following documentary requirements: a. PhilGEPS Registration Number / Certificate of PhilGEPS Membership; b. 2023 Mayor’s Permit/Business Permit; (Note: In case the permit has recently expired, please submit the old permit and attach the official receipt for the renewal application thereof.) c. Supporting Documents (as may be applicable): For sole proprietorships – DTI Business Name Registration; For partnerships or corporations - a Notarized Special Power of Attorney, or a Notarized Secretary’s Certificate, whichever is applicable (Bidders with previously submitted eligibility requirements, provided they are current and updated, are no longer required to submit the said documents.) Your quotation or bid proposal must be submitted together with the attached reply slip and the above mentioned documentary requirements and photo sample of the items through personal delivery, and in a SEALED ENVELOPE, to the General Service Section at the DHSUD Region 4A Office located in Dencris Business Center, Brgy. Halang Calamba City, OR through electronic mail at celia.miraflor@dhsud.gov.ph or karen.bayno@dhsud.gov.ph The DHSUD Bids and Awards Committee (BAC), through the concerned end-user unit and the BAC Secretariat, shall recommend the award of the contract to the Head of the End-User Unit or Implementing Office, of the service provider with the Single/Lowest Calculated and Responsive Quotation (SCRQ/LCRQ) pursuant to Section 53.10 of the 2016 Revised IRR of RA 9184. With the end view of obtaining the contract most advantageous to the government pursuant to Sec. 41 of the 2016 Revised IRR of RA 9184, DHSUD reserves the right to reject any and all quotations/bids, to annul the procurement process, to declare a failure of bidding, to reject all quotations/bids at any time prior to contract award, or not to award the contract, without thereby incurring any liability to the affected bidder/s. For questions and/or clarifications, please contact the Procurement of the General Services Section at Mobile numbers 0956-5764503 and 0918-5640074. ENGR. RODRIGO M. ELPEDES JR Supervising Admin Officer/OIC-Admin and Finance REPLY SLIP PROCUREMENT: REQUEST FOR QUOTATION NO.: _______________ Date ENGR. RODRIGO M. ELPEDES JR Supervising Admin Officer/OIC-Admin and Finance Department of Human Settlements and Urban Development-4A Dencris Business Center, National Highway, Halang Calamba City, Province of Laguna Dear Engr. Elpedes: This is to submit the following bid quotation/proposal for the subject procurement with a total bid price of __________________________________ Pesos (PhP________.00), inclusive of all existing and appropriate government taxes and charges: Quantity Unit Description I hereby certify that the above bid quotation/proposal is true and correct, and I accept the rights of the Department of Human Settlements and Urban Development, as the Procuring Entity, under Section 41 of the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. Thank you. Truly yours, Name of Company: ____________________________________________ Name of Authorized Representative: _______________________________ Designation/Position: ____________________________________________ Address: _____________________________________________________ Telephone No./Mobile No.: _______________________________________ Email address: ________________________________________________ PhilGEPS Registration No. : ______________________________________ Landbank Account No.: _________________________________________ If with ADA, kindly indicate the Landbank account name and account number; If none, please indicate to whom checks should be made payable to : _____________________________________ TIN: __________________________ VAT-Registered: VAT? ( ) NON-VAT ( ) Signature: ___________________________________________________ Omnibus Sworn Statement (Revised) [Shall be submitted with the Bid] [Kindly fill out this template accordingly by completing the needed information and deleting the non-applicable provisions that may be deleted.] _________________________________________________________________________ REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF ______ ) S.S. AFFIDAVIT I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that: 1. [Select one, delete the other:] [If a sole proprietorship:] I am the sole proprietor or authorized representative of [Name of Bidder] with office address at [address of Bidder]; [If a partnership, corporation, cooperative, or joint venture:] I am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder]; 2. [Select one, delete the other:] [If a sole proprietorship:] As the owner and sole proprietor, or authorized representative of [Name of Bidder], I have full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached duly notarized Special Power of Attorney; [If a partnership, corporation, cooperative, or joint venture:] I am granted full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached [state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s Certificate, Board/Partnership Resolution, or Special Power of Attorney, whichever is applicable;)]; 3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board, by itself or by relation, membership, association, affiliation, or controlling interest with another blacklisted person or entity as defined and provided for in the Uniform Guidelines on Blacklisting; 4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct; 5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted; 6. [Select one, delete the rest:] [If a sole proprietorship:] The owner or sole proprietor is not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; [If a partnership or cooperative:] None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; [If a corporation or joint venture:] None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; 7. [Name of Bidder] complies with existing labor laws and standards; and 8. [Name of Bidder] is aware of and has undertaken the responsibilities as a Bidder in compliance with the Philippine Bidding Documents, which includes: a. Carefully examining all of the Bidding Documents; b. Acknowledging all conditions, local or otherwise, affecting the implementation of the Contract; c. Making an estimate of the facilities available and needed for the contract to be bid, if any; and d. Inquiring or securing Supplemental/Bid Bulletin(s) issued for the [Name of the Project]. 9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project or activity. 10. In case advance payment was made or given, failure to perform or deliver any of the obligations and undertakings in the contract shall be sufficient grounds to constitute criminal liability for Swindling (Estafa) or the commission of fraud with unfaithfulness or abuse of confidence through misappropriating or converting any payment received by a person or entity under an obligation involving the duty to deliver certain goods or services, to the prejudice of the public and the government of the Philippines pursuant to Article 315 of Act No. 3815 s. 1930, as amended, or the Revised Penal Code. IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at ____________, Philippines. [Insert NAME OF BIDDER OR ITS AUTHORIZED REPRESENTATIVE] [Insert signatory’s legal capacity] Affiant [Jurat] [Format shall be based on the latest Rules on Notarial Practice] Created by Celia Edencio Miraflor Date Created 30/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF HUMAN SETTLEMENTS AND URBAN DEVELOPMENT - CALA