Project No.: GOODS-2024-10-019 Procurement of Food Services and Venue with Room Accommodation in the Conduct of Division Training-Workshop on Education in Emergencies Invitation to Bid (ITB)   Reference Number 11355251   Procuring Entity DEPARTMENT OF EDUCATION - DIVISION OF MASBATE CITY   Title Project No.: GOODS-2024-10-019 Procurement of Food Services and Venue with Room Accommodation in the Conduct of Division Training-Workshop on Education in Emergencies   Area of Delivery Masbate   Printable Version Solicitation Number: Project No.: GOODS-2024-10-019 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods - General Support Services Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 660,000.00 Contract Duration: 60 Day/s Client Agency: Contact Person: Ma. Theresa A. Basas BAC Secretariat Rodeo Road Masbate City Masbate Philippines 5400 63-56-123 63-56-3333302 procurement@depedmasbate.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 13/10/2024 Last Updated / Time 13/10/2024 12:00 AM Closing Date / Time 04/11/2024 1:30 PM Description 1. The Department of Education, Division of Masbate Province, through FY 2023 GAA SUB-ALLOTMENT RELEASE ORDER No. RO-5-23-1888 intends to apply the sum of Six Hundred Sixty Thousand Pesos (Php 660,000.00) being the ABC to payments under the contract for the Procurement of Food Services and Venue with Room Accommodation in the Conduct of Division Training-Workshop on Education in Emergencies. Bids received in excess of the ABC shall be automatically rejected at bid opening. Particulars No. of Pax Unit Cost TOTAL Hotel and Accommodation (Training Team) (November 24 – 30, 2024) • within Balud, Masbate 8 pax 1,500.00 X 7 days 84,000.00 Hotel and Accommodation (Participants) Batch 1 (December 2 – 4, 2024) Batch 2 (December 5 – 7, 2024) • within Balud, Masbate 64 pax 64 pax 1,500.00 X 3 days 576,000.00 Total ABC Php 660,000.00 2. The Department of Education, Division of Masbate Province, through the Bids and Awards Committee (BAC), now invites bids for the goods and services contemplated in this project and as detailed in the Schedule of Requirements and the table of Technical Specifications indicated in the bidding documents. Expected completion of delivery of the goods is sixty (60) calendar days upon receipt of Notice to Proceed (NTP) at DepEd Masbate Province. Prospective bidders should have completed, within five (5) years immediately preceding the deadline for the submission of bids, Single Largest Completed Contract (SLCC) similar to the contract to be bid and the value of which, adjusted, if necessary, by the Bidder to current prices using the Philippine Statistics Authority (PSA) consumer price index, must be at least twenty-five (25%) of the ABC of the lot bid for; OR, at least two (2) similar contracts and the total of the aggregated contract amount should be equivalent to at least twenty-five (25%) of the ABC of the lot bid for; and the largest of these similar contracts must be equivalent to at least half of the percentage of the required percentage of the ABC of the project to be bid. The contracts may come from different agencies/companies. 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. a. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective Bidders may obtain further information from Department of Education, Division of Masbate Province and inspect the Bidding Documents at the address given in item No. 11 from 8:00 A.M. to 5:00 P.M. October 14, 2024 (Monday) – October 31, 2024 (Thursday), excluding Saturdays, Sundays, Non-Working Holidays and 8:00 A.M – 12:00 Noon. November 4, 2024 (Monday) at the BAC Secretariat/Procurement Office, DepEd Division of Masbate Province. 5. A complete set of Bidding Documents may be acquired by interested Bidders on 8:00 A.M. to 5:00 P.M. October 14, 2024 (Monday) – October 31, 2024 (Thursday), excluding Saturdays, Sundays, Non-Working Holidays and 8:00 A.M – 12:00 Noon. November 4, 2024 (Monday) at the BAC Secretariat/Procurement Office, DepEd Division of Masbate Province upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of One Thousand Pesos only (Php1,000.00). It can also be acquired for free by downloading through PhilGEPS Website and Agency Website. Bid Documents should be paid before bid submission. 6. The Department of Education, Division of Masbate Province will hold a Pre-Bid Conference on October 21, 2024, 10:00 A.M. at Executive Lounge, DepEd Division of Masbate, Rodeo Road, Masbate City. 7. Bids must be duly received by the BAC Secretariat through manual/physical submission on or before November 4, 2024, 12:00 P.M. (PAGASA Time) Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be on November 4, 2024 1:30 P.M. at the Executive Lounge, DepEd Division of Masbate, Rodeo Road, Masbate City. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 10. The Department of Education, Division of Masbate Province reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 11. For further information, please contact: MARIA THERESA A. BASAS, CPA BAC SECRETARIAT/PROCUREMENT OFFICE Department of Education, Division of Masbate Division Office, Procurement Section Mobile No. 0929-4905672 Email address: procurement@depedmasbate.ph 12. You may visit the following websites: philgeps.gov.ph and/or depedmasbate.ph MARIA SHEILA V. LAGODA BAC Chairperson Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Project No.: GOODS-2024-10-019 FOOD SERVICES AND VENUE WITH ROOM ACCOMMODATION 1 Lot 660,000.00 Pre-bid Conference Date Time Venue 21/10/2024 10:00 AM Executive Lounge, DepEd Division of Masbate, Rodeo Road, Masbate City Other Information PLEASE SEE ATTACHMENT FILE IN THE ASSOCIATED COMPONENTS Created by Ma. Theresa A. Basas Date Created 12/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - DIVISION OF MASBATE CITY