G-2024-37: SUPPLY, DELIVERY, INSTALLATION, TESTING AND COMMISSIONING OF FOURTEEN (14) UNITS OF INVERTER TYPE AIR CONDITIONERS FOR THE DEVELOPMENT BANK OF THE PHILIPPINES Invitation to Bid (ITB)   Reference Number 11363122   Procuring Entity DEVELOPMENT BANK OF THE PHILIPPINES - HEAD OFFICE   Title G-2024-37: SUPPLY, DELIVERY, INSTALLATION, TESTING AND COMMISSIONING OF FOURTEEN (14) UNITS OF INVERTER TYPE AIR CONDITIONERS FOR THE DEVELOPMENT BANK OF THE PHILIPPINES   Area of Delivery   Printable Version Solicitation Number: G-2024-37 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Airconditioning and Airconditioning Systems Approved Budget for the Contract: PHP 1,639,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Alan C. Santos Manager - Head, BAC Secretariat Procurement and Inventory Management Department 6th Floor, DBP Head Office Sen. Gil J. Puyat corner Makati Avenue Makati City Metro Manila Philippines 1200 63-2-88189511 Ext.2610 63-2-8125702 bacsecretariat@dbp.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 5 Date Published 16/10/2024 Last Updated / Time 16/10/2024 12:00 AM Closing Date / Time 13/11/2024 8:30 AM Description 1. The Development Bank of the Philippines, through the Corporate Budget, intends to apply the sum of One Million Six Hundred Thirty-Nine Thousand Pesos (PhP 1,639,000.00), inclusive of all applicable taxes being the Approved Budget for the Contract (ABC) to payments for the contract for the above-cited project, details as follows: Particulars Quantity (Units) Approved Budget for the Contract (in PhP), inclusive of taxes Per Unit Total 5 TR Floor Mounted 1 218,000.00 218,000.00 3 TR Floor Mounted 5 180,000.00 900,000.00 2 HP Wall Mounted 7 68,000.00 476,000.00 1 HP Wall Mounted 1 45,000.00 45,000.00 TOTAL 14 1,639,000.00 2. The Development Bank of the Philippines now invites bids for the above-cited procurement project. Bids received in excess of the ABC shall be automatically rejected at bid opening. 3. The project must be completed within ninety (90) calendar days including the actual testing and commissioning of all units after the receipt of the Purchase Order (PO)/Notice to Proceed (NTP). 4. Bidders must have completed a contract similar to the project within the last five (5) years from the date of submission and receipt of bids, equivalent to at least fifty percent (50%) of the ABC. A contract similar to the project refers to supply and installation of air conditioning units for office space or buildings. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 5. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. 6. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 7. Prospective Bidders may obtain further information from the Development Bank of the Philippines and inspect the Bidding Documents at the address given below Mondays to Fridays from 9:00 AM to 4:30 PM. 8. A complete set of Bidding Documents may be acquired by interested Bidders on 16 October 2024 from the given address and website(s) below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of PhP 3,000.00. The Procuring Entity shall allow the bidder to present its proof of payment for the fees via physical presentation of Official Receipt (OR) (original). Bidders shall also be given the printed format of the Bidding Documents provided that bidders shall pay the applicable Bidding Documents Fee at least the day before the deadline for submission of their bids. BAC Secretariat Unit - Procurement and Inventory Management Department (PIMD), 6th Floor, Development Bank of the Philippines (DBP)-Head Office, Sen. Gil Puyat Ave., cor. Makati Ave., Makati City 9. Following are the schedule of bidding activities: == Issuance and Availability of Bidding Documents == Date/Time: Starting 16 October 2024, 9:00 AM to 3:00 PM only (excluding weekends and holidays) Venue: 6/F BAC Secretariat, DBP Head Office, Makati City == Pre-Bid Conference* == Date/Time: 23 October 2024 (Wednesday), 1:00 PM Venue: 12/F Suite 5, DBP Head Office, Makati City == Submission of Eligibility Documents, Technical and Financial Proposals == Date/Time: 13 November 2024 (Wednesday), ON OR BEFORE 8:30 AM Venue: 6/F BAC Secretariat, DBP Head Office, Makati City == Opening of Eligibility Documents, Technical and Financial Proposals == Date/Time: 13 November 2024 (Wednesday), 9:00 AM Venue: 12/F Suite 5, DBP Head Office, Makati City *Note: The Pre-bid Conference shall be open to all interested parties. Bidders may attend the Pre-bid Conference and Bid Opening through videoconferencing via Zoom Meeting App. Bidders who wish to attend/participate via Zoom Meeting must coordinate with the BAC Secretariat through email at least one (1) day before the scheduled bid activity and provide their contact information (name of company, name of representative, email address, contact number). Bidders are advised to send their authorized technical and/or administrative representatives who will prepare the bid documents to ensure completeness and compliance of bids. Bidders are prohibited from recording (audio, video or picture format) the proceedings of the Pre-Bid Conference. 10. Bids must be duly received by the BAC Secretariat through (i) manual submission at the office address indicated above OR via (ii) online or electronic submission on or before deadline as specified on the above schedule. Late bids shall not be accepted. 11. Electronic bids shall only be submitted through the BAC’s Microsoft OneDrive, as the official electronic/online submission facility. Bidders shall inform and coordinate with the BAC Secretariat (bacsecretariat@dbp.ph) on their intent to submit their bids online at least one (1) day before the scheduled deadline of submission. Bids which are not submitted through MS OneDrive and/or not password-protected shall be disqualified. Please refer to the Bid Data Sheet for the detailed guidelines and procedure for electronic/online submission. 12. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 13. The Development Bank of the Philippines reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 14. For further information, please refer to: DBP Bids and Awards Committee through the BAC Secretariat 6/F Procurement and Inventory Management Department DBP Head Office, Sen. Gil J. Puyat corner Makati Avenue, Makati City Trunkline: (+632) 8818-9511 local 2610 or 2606 Email: bacsecretariat@dbp.ph Bid Reference No. G-2024-37 15. You may visit the following websites: For downloading of Bidding Documents • DBP website: https://www.dbp.ph/invitations-to-bid/ • PhilGEPS website: https://philgeps.gov.ph/ REMINDER TO BIDDERS: • Please be informed that DBP exercises Zero Tolerance for all types of fraud including illegal practices, corruption and malpractices. DBP officers and employees shall act ethically and lawfully in all transactions and dealing with stakeholders avoiding any appearance of irregularity that could erode the trust and confidence in the Bank as an institution and as the government as a whole. • DBP cautions the public in dealing with individuals claiming association with the Bank, especially those posing as BAC members for any form of monetary solicitation or support. DBP does not condone illegal acts and disowns any responsibility for transactions made with unauthorized individuals. Pre-bid Conference Date Time Venue 23/10/2024 1:00 PM 12/F Suite 5, DBP Head Office, Makati City Created by Alan C. Santos Date Created 15/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEVELOPMENT BANK OF THE PHILIPPINES - HEAD OFFICE