FOOD AND ACCOMMODATION FOR THE FINALIZATION WORKSHOP FOR THE LOCALIZED REFERRAL SYSTEM ON MENTAL HEALTH PSYCHOSOCIAL SUPPORT (MHPSS) INTERVENTIONS AND ADOLESCENT REPRODUCTIVE HEALTH ON NOVEMBER 13-15, Request for Quotation (RFQ)   Reference Number 11329039   Procuring Entity DEPARTMENT OF EDUCATION - REGION IV-A (CALABARZON)   Title FOOD AND ACCOMMODATION FOR THE FINALIZATION WORKSHOP FOR THE LOCALIZED REFERRAL SYSTEM ON MENTAL HEALTH PSYCHOSOCIAL SUPPORT (MHPSS) INTERVENTIONS AND ADOLESCENT REPRODUCTIVE HEALTH ON NOVEMBER 13-15,   Area of Delivery   Printable Version Solicitation Number: 10072024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 362,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Dennis Villanueva Manay AO II Gate 2 Karangalan Village Cainta Rizal Philippines 63-02-6458406 bac.calabarzon@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 08/10/2024 Last Updated / Time 08/10/2024 12:00 AM Closing Date / Time 11/10/2024 9:00 AM Description REQUEST FOR QUOTATION The Department of Education Region IV-A (CALABARZON) through its Bids and Awards Committee, intends to procure “FOOD AND ACCOMMODATION FOR THE FINALIZATION WORKSHOP FOR THE LOCALIZED REFERRAL SYSTEM ON MENTAL HEALTH PSYCHOSOCIAL SUPPORT (MHPSS) INTERVENTIONS AND ADOLESCENT REPRODUCTIVE HEALTH ON NOVEMBER 13-15, 2024” in accordance with Alternative Method of Procurement under Section 53.9 (Negotiated Procurement – Small Value Procurement) of the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184. The Approved Budget for the Contract (ABC) is THREE HUNDRED SIXTYTWO THOUSAND PESOS(Php362,000.00). Please quote your Best Offer for the item/s described herein, subject to the Terms and Conditions provided at the bottom/last page of this Request for Quotation (RFQ). Submit your proposal/quotation duly signed by your authorized representative not later than OCTOBER 11, 2024 at 9:00 A.M. at the BAC Secretariat, DepEd Region IV-A CALABARZON, Gate 2 Karangalan Village, Cainta, Rizal. Quotations may also be submitted through facsimile or email at the address and contact numbers indicated below. A copy of your 2024 Business/Mayor’s Permit, PhilGEPS Registration Number and Latest Income/Business Tax Return are required to be submitted along with your signed quotation/proposal. A valid Certificate of PhilGEPS Registration (Platinum Membership) may be submitted in lieu of the Business/Mayor’s Permit. Moreover, a Notarized Omnibus Sworn Statement (GPPB-prescribed forms) will also be required to be submitted prior to award. For any clarification, you may contact us at telephone no. (02) 8682-2114 or by email at bac.calabarzon@deped.gov.ph. (SGD) LOIDA N. NIDEA BAC Chairperson 1. FOOD AND ACCOMMODATION (Within Metro Manila) NOVEMBER 13, 2024 Php2,000.00/pax/day 18 pax 2. NOVEMBER 14, 2024 Php2,000.00/pax/day 145 pax 3. NOVEMBER 15, 2024 Php2,000.00/pax/day 18 pax Specifications from End-User Bidder’s Statement of Compliance (“Comply” or “Not Comply”) Specification (from End-User): I. Type of Activity/ies: Meeting/ Conference/ Workshop II. Number of Days: 3 full days III. Desired Venue and/or Function: The venue should have function hall within Metro Manila IV. Type of Accommodation for secretariat/facilitators and guests:  At least 2 single bed sharing rooms for participants. No bed sharing.  No bed mattress on the floor • 24-hours Hot and Cold Shower, Clean Beddings, Rooms and Restroom Check-in time: 10:00am (ROOM) Check-out time: 2:00pm Function Room:  Can accommodate at least 145 pax;  Well-lighted and well-ventilated;  Availability of audio-visual equipment with stand-by assistant: • At least 3 LCD projector with HDMI Cord wide screens or combinations of LCD Projector with HDMI Cords, for the synchronous presentation of slides • At least 1 Whiteboard with marker/s and erasers • Complete set sound system, at least 6 extension cords for laptops, • 3 wireless microphones, 1 microphone stand, and • Podium/lectern, etc.  Unlimited access to internet / Wi-Fi in all areas of venue;  At least 1 table for Secretariat (Registration Area);  Printed Tarpaulin 6x8 (the tarpaulin layout will be provided) Meals:  First meal: Breakfast  Last meal: PM Snack (Packed) MEALS - DAY 1 - DAY 2 - DAY 3 Breakfast - 18 - 145 - 18 AM Snacks - 18 - 145 - 18 Lunch - 18 - 145 - 18 PM Snacks - 18 - 145 - 18 Dinner - 18 - 145  Any type of buffet with stand-by waiters (Breakfast, Lunch and Dinner);  For breakfast: e.g. _ main dishes, rice, bread, choice of hot tea/chocolate or coffee;  For lunch and dinner: e.g._main dishes (fish, choice of meat: chicken/pork/beef, and vegetables subject to menu selection), soup, rice, dessert: fruit or salad and drinks. (Purely vegetarian or halal food may be required during the event proper);  AM and PM snacks with drinks;  Free flowing coffee, and/or tea;  Candies; and Standby-by waiters. Another Requirement/s:  Maintaining cleanliness-function hall, restrooms, sleeping quarters, hallway, coffee/choco/tea area, and dining area;  With appropriate and sufficient parking area for VIPs and other Guests;  With 24-hour security, front-desk and housekeeping services. Created by JOCELYN LICKIAS MARTIN Date Created 07/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - REGION IV-A (CALABARZON)