SERVICES OF MARKETING/PR AGENCY FOR INVESTMENT PROMOTIONS Request for Quotation (RFQ)   Reference Number 11382605   Procuring Entity CLARK DEVELOPMENT CORPORATION   Title SERVICES OF MARKETING/PR AGENCY FOR INVESTMENT PROMOTIONS   Area of Delivery Pampanga   Printable Version Solicitation Number: IPD II 24-10-042 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Services Approved Budget for the Contract: PHP 600,000.00 Delivery Period: 6 Month/s Client Agency: Contact Person: Venus V Timpug Admin Officer II CDC Corporate Buildings, E. Quirino Ave., Angeles City Pampanga Philippines 2009 63-599-9000 venustimpug@clark.com.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 19/10/2024 Last Updated / Time 19/10/2024 12:00 AM Closing Date / Time 23/10/2024 1:00 PM Description REQUEST FOR QUOTATION The Clark Development Corporation, through its Purchasing Division (PD), invites suppliers/manufacturers/ contractors to send proposal for the hereunder project : Name of Project : SERVICES OF MARKETING/PR AGENCY FOR INVESTMENT PROMOTIONS APP \ G 2024-279 Location : Clark Freeport Zone, Philippines Brief Description : ONE (1) LOT, PRODUCTION OF INFOGRAPHICS ON CLARK BUSINESS AND INVESTOR RELATED PROCESSES (Pls. see attached Scope of Work) Approved Budget : Php600,000.00 Delivery Schedule : SIX (6) MONTHS Prospective suppliers/manufacturers/contractors should have experience in undertaking similar with the proposed project. Post-qualification of the lowest calculated bid shall be conducted. All procedures shall be governed by the pertinent provisions under Section 53.9 of R.A. 9184 and its implementing Rules and Regulation (IRR) and guidelines on Small Value Procurement Procurement (GPPB Resolution 09-2009 dated November 23, 2009). The prospective suppliers/manufacturers/contractors/ consultants must submit their proposal, with the following legal documents: (a) Valid Mayor/ Business Permit; (b) Valid PhilGEPS Registration; (c )Latest Income Tax Return (BIR Form No. 1701 for Sole Proprietorship; BIR Form No. 1702 for Partnership and Corporation), for Projects with approved ABC above Php 500,000.00; (d) Valid Tax Clearance; (e) PCAB License (for Contractors), (f) Professional License (for Consulting Services), in a sealed envelope on or before OCTOBER 23, 2024 at the address given below: Purchasing Department Clark Development Corporation Bldg. 2121 C.P. Garcia Street, CDC Corporate Center, Clark Freeport Zone Philippines 2023 Tel. Nos. (045) 599-9000 local 782 E-mail : venustimpug@clark.com.ph Website : www.clark.com.ph CDC assumes no responsibilty whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid. CDC reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to the contract award, without thereby incurring any lability to the affected bidder or bidders. Approved by: (Original Signed) RODGARDO M. DEANG PD Manager Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 PRODUCTION OF INFOGRAPHICS PRODUCTION OF INFOGRAPHICS CLARK BUSINESS AND INVESTOR RELATED PROCESSES, RESEARCH AND INFORMATION GATHERING DESIGN AND PRODUCTION OF INFOGRAPHICS REVIEW AND REVISION (see attached SCOPE OF WORK) 1 Lot 600,000.00 Other Information 1 Lot PRODUCTION OF INFOGRAPHICS CLARK BUSINESS AND INVESTOR RELATED PROCESSES SCOPE OF WORK The agency will be responsible for the following tasks: RESEARCH AND INFORMATION GATHERING * Collaborate with CDC to gather necessary data and insights regarding the Clark process. * Conduct interviews with other concerned CDC divisions to understand the complexities of each process. DESIGN AND PRODUCTION OF INFOGRAPHICS *Develop a series of engaging infographics that clearly illustrate the processes related to: *Authority to Operate (including new and renewal of lease and sublease agreements). * Online Business Registration Application (OBRA) integration. * Visa application processes (new and renewal). * Leasing and subleasing guidelines. * CREATE and Cost Benefit Analysis. REVIEW AND REVISION Present drafts of infographics to CDC for feedback. Revise designs based on feedback to ensure accuracy and clarity FINAL DELIVERY Provide high-resolution editable digital files of the infographics in various formats suitable for online and print distribution to include PowerPoint presentation format. Include a style guide outlining design elements for future reference. DELIVERABLES * A comprehensive set of infographics, one for each specified processes. * A project timeline with key milestones for each phase of development. * A final report summarizing the research conducted and the rationale behind design choices. TIMELINE The project is expected to be completed within SIX (6) months, starting from the date of issuance of Notice to Proceed. A detailed timeline will be developed in collaboration with CDC upon selection. ACTIVITY PRE-PRODUCTION * Conceptualization, Scriptwriting, Storyboard etc.) * Data Gathering * Approval of the concept and storyboard TIMELINE : Two (2) Months REMARKS Secure approval by CDC prior to production stage PRODUCTION * Design and animation * VOs *Audio editing Multilingual subtitle content (Mandarin, Korean and Japanese) TIMELINE : Two (2) Months REMARKS * On the assumption that CDC has already approved the concept and storyboard and all materials (photos, data, videos and other info) are available. * Materials shall be supplied by CDC, if available. Others that are not available shall be sourced by the agency. POST PRODUCTION * Rendering and exporting to desired format and resolution * Presentation to CDC for initial evaluation/comment * Edit for final approval of CDC. * Official turnover/delivery of output TIMELINE : Two (2) Months On the assumption that minimal comments are made in the initial presentation. MODE OF PAYMENT ACTIVITY/DELIVERABLE Pre-Production Conceptualization, Scriptwriting, Storyboard, etc. Approval of the concept and storyboard. (20%) Production (30%) * Designs and Animation, VOS * Captioning (complete details as indicated in TOR) Postproduction (50%) * Rendering and exporting to desired format and resolution (complete details as indicated/described in TOR) * Officially delivered, accepted and certified final output including raw and editable files, also as specified in Item No. 4 of the TOR SELECTION CRITERIA The Agency shall have the following qualifications: a) Expertise and Experience * Has a minimum of three (3) year experience in creating high-quality motion graphic animations with an available portfolio for a variety of animated presentations in different styles and for diverse industries particularly for corporate brands and pitch. * List of similar projects completed for government and/or private companies b) Highly Skilled Team * Composed of experienced team of animators, motion graphic designers, illustrators, copywriters and other relevant professionals. * Expertise in using industry-standard animation software and tools. c) Creativity and Innovation * Has the ability to create unique, engaging, and innovative animations that effectively convey the intended message. d) Proficient in Technical Aspects of the project * Has extensive knowledge of various animation techniques, 2D and 3D animation, visual effects, and other aspects related to motion graphics. e) Project Management Skills Has efficient project management and organization skills to meet deadlines and deliver within the allocated budget f). Legal and Compliance * Compliance with copyright laws and other legal aspects related to animation, including licensing and usage rights. * Must be PhilGeps accredited * Must submit the following: * Company Profile and CV of all involved primary staffs * Mayor’s/Business Permit * Latest ITR and Valid Tax Clearance * Portfolio of similar projects. * Proposed methodology, approach and timeline of the project. * * * Nothing Follows * * * for Inquiries : Pls. call Ms. Venus V. Timpug Mobile Nos. : 0933-421-9035 Email Add : venus.timpug@clark.com.ph Created by Venus V Timpug Date Created 18/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       CLARK DEVELOPMENT CORPORATION