Procurement of Motor Vehicle Invitation to Bid (ITB)   Reference Number 11359183   Procuring Entity PROVINCE OF PALAWAN   Title Procurement of Motor Vehicle   Area of Delivery Palawan   Printable Version Solicitation Number: B1 TF PDRRMO 24-10-1195 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Vehicles Approved Budget for the Contract: PHP 7,500,000.00 Delivery Period: 120 Day/s Client Agency: Contact Person: Arjay Ryan Cabanos Garcellano Executive Assistant I Capitol Compound Puerto Princesa City Palawan Philippines 5300 63-48-4235286 63-48-4235286 philgeps.palawanbac@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 3 Date Published 15/10/2024 Last Updated / Time 15/10/2024 12:00 AM Closing Date / Time 06/11/2024 9:00 AM Description INVITATION TO BID The Provincial Government of Palawan through its Bids and Awards Committee (BAC) invites suppliers/manufacturers/ distributors/contractors to apply for eligibility and to bid for the hereunder project. Name of the Project : Procurement of Motor Vehicle Location of the Project : Puerto Princesa City Delivery Period : Within one hundred twenty (120) calendar days after the receipt of Notice To Proceed Prospective bidders should have experience in undertaking a similar project within the last 2 years with an amount of: a) For the procurement of Non-expendable Supplies and Services: The Bidder must have completed a single contract that is similar to this Project, equivalent to at least fifty percent (50%) of the ABC. b) For the procurement of Expendable Supplies: The Bidder must have completed a single contract that is similar to this Project, equivalent to at least twenty-five percent (25%) of the ABC. The Eligibility Check/Screening as well as the Preliminary Examination of Bids shall use non-discretionary “pass/fail” criteria. Post-qualification of the lowest calculated bid shall be conducted. All particulars relative to Eligibility Statement and Screening, Bid Security, Performance Security, Pre-bidding Conference(s), Evaluation of Bids, Post-Qualification, and Award of Contract shall be governed by the pertinent provisions of RA 9184 and its Implementing Rules and regulation (IRR). The complete schedule of activities is listed, as follows: ACTIVITIES SCHEDULE Pre-procurement October 9, 2024 Issuance of Bid Documents October 15, 2024 Pre-bid Conference October 23, 2024 Opening of Bids November 6, 2024, at 9:30AM Bid Documents will be available only to prospective bidders upon payment of a non-refundable amount of Ten Thousand Pesos (P 10,000.00) to the Provincial Treasurer’s Office and must be submitted to the BAC Secretariat at BAC Conference Room, East Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound, Puerto Princesa City, on or before 9:00 AM of November 6, 2024 (Date of Opening of Bids). For inquiries, contact Nicole Francine P. Wu at telephone number (048)423-5286. The Provincial Government of Palawan assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid. The Bids and Awards Committee is not honoring nor is involved in any pre-arranged agreements made between the end-user units and supplier/contractors. PhilGEPS : October 15, 2024 – November 6, 2024 Approved by: CHRISTIAN JAY V. COJAMCO BAC - Chairman Pre-bid Conference Date Time Venue 23/10/2024 9:00 AM BAC Secretariat at BAC Conference Room, East Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound, Puerto Princesa City Other Information 1 RESPONCE MOBILE COMMAND CENTER VEHICLE 1. VEHICLE a. Dimensions: • Overall Length at least 5,000mm • Overall Width at least 2,000mm • Overall Height at least 2,000mm • Wheelbase at least 3,000mm • Minimum Ground Clearance at least 200mm b. Engine: • Type: should be Diesel, Turbocharged with Variable Aperture Intercooler • Cylinders at least 4. • Displacement at least 5,000cc • Max. Power at least 150 Ps at 2,600 rpm. • Fuel Tank Capacity at least 100 liters. c. Transmission: • Drive System: should be 4x4 d. Suspension: • Front/Rear: at least Semi-elliptical leaf springs, damper Hydraulic dual-action telescopic e. Brake: • Service Brake: at least Hydraulic dual circuit f. Airconditioner: • Manual control g. Tire: • 7.50R 16-10L/6.00GSX16-127 • with spare tire, wheel set and spare tire carrier h. Battery: • at least 80D26L i. Alternator: • at least 24V - 50A 2. CUSTOMIZATION a. Vehicle Dimensions • at least 15 feet length, 7 feet wide and 7 feet height. b. Flooring • should be made from MS plate and marine plywood, finished with vinyl tiles c. Frame • should be made from tubular galvanized iron d. Walling and Ceiling • should be made from aluminum composite materials e. Roofing • should be made from GI sheets f. Cabinetry and Storage should be made from tubular galvanized iron and aluminum composite, including fabricated hanging cabinets. g. Water Supply System • should be made from a combination of stainless steel sheets and HDPE plastic, including an overhead water supply. h. Workstations: • should be made from aluminum composite and leatherette finished working tables, floor cabinets, and overhead cabinets i. Stabilizer: • should have a 4-point balancer stabilizer to enhance vehicle stability. j. Wind Breaker: • should have a light metal windbreaker k. Platform and Compartments: • should provide a side platform and an outside compartment constructed from tubular and MS plate materials i. Side Door with Slide Stair: • should Include a side door equipped with a slide stair m. Side Windows: • should have side windows n. Two Side Canopies: • should have two side canopies o. Roof Rack and Access Ladder: • should have a roof rack with an access ladder p. Power Distribution: • should have a main power box q. Inverter: • should have an inverter with capacity of at least 2000 watts r. Solar Hybrid System and Generator: • should have at least 1KVA solar hybrid system and at least 5KVA gasoline generator s. Lighting and Power Outlets: • should have ceiling lights, circuit breakers, light switches, and power sockets t. Clearance Light and Warning Light: • should have clearance lights and warning lights u. LED Blinker with PA System: • should have a LED blinker with a PA system v. Conference Setup: • should have a conference table and chairs w. Living Facilities: • should have bunk beds, a toilet and bath, a pantry, a rice cooker, an induction stove, and a personal refrigerator x. Winch: • should have a winch with a capacity of at least 12k lbs y. Outside Compartment: • should have an outside compartment made from tubular and GI sheet materials z. Safety Standards: • Ensure all safety features for personnel and equipment. aa. Painting Job: • entire vehicle should undergo a high-quality painting job ab. Decals and Stickers: • should have PGP (Provincial Government of Palawan) and PDRRMO (Provincial Disaster Risk Reduction and Management Office) logos and other required decals and stickers for official identification and branding. 3. EQUIPMENT a. Uninterruptible Power Supply (1 set) • Capacity rating of at least 6KVA • should have a double-conversion online topology • Input Voltage Range at least 100V - 280V • should have internal batteries • should have lcd or led display b. Gasoline Generator (1 set) • max power at least 5KVA • rated power factor at least 1 • voltage at least 220v / 60hz • at least single phase • rated current at least 25a • size at least 870x570x670 c. Solar Hybrid System (1 set) • solar panel at least total of 1kva • should have at least 2kva inverter d. Smart Tv (3 sets) • at least 55 inches. • Resolution at least 3,840 x 2,160 • Refresh Rate at least 60Hz • should have HDR and HDR 10+ • Sound Output at least 2CH and 20W. • should support at least Bluetooth 5 o and wifi 5 • should have at least 3 HDMI ports, 2 USB-A ports and 1 Ethernet (LAN) port • Power at least AC100-240V~ 50/60Hz and at least 150W e. Laptop (2 sets) • with operating system • at least 12th gen Processor, 2.1 GHz up to 4.7 GHz ,12 cores, 18M Cache • display at least 14", 1920x1080 • at least 16gb of ram • at least 1TB M.2 NVMe PCle 4.0 SSD • should have integrated graphics • should have wifi 6 and bluetooth 5 • should have at least 2x Thunderbolt 4 ports, 1x HDMI 2.0a port, 1x RJ45 Gigabit Ethernet port, and a Micro SD card reader • battery capacity at least 63WHrs, 3-cell Li-ion. • should have a fingerprint sensor integrated with the Power Key f. Satellite Internet (1 set) • antenna should be motorized and self orienting with at least IP54 rating and at least 110 degrees field of view • router should be wifi5 compatible • should have at least 12months subscription g. POE Switch (1 sets) • at least 16 x 1000mbps poe ports • at least 2 x 1000mbps combo uplink ports • at least 250meters transmission • should have surge protection h. Indoor and outdoor wireless access point (2 sets) • should support 2.4 and 5Ghz • 500mbps for 2.4Ghz and 1200mbps for 5Ghz • at least 21W power i. IP Radio (8 set) • transmission distance at least 10km(4set) & 15km(4set) • gain at least 20dbi • data rate at least 5Ghz (867Mbps) • IPRating at least IP55 • power consumption at least 9w j. Base Station (1 set) • frequency range should be UHF1, UHF3, VHF1 • channel capacity at least 1024, zone capacity at least 64 • power consumption at least 50w • at least 2.4 display k. Portable Radio (10 sets) • frequency range should be UHF1, UHF3, VHF1 • channel capacity at least 256, zone capacity at least 4 • operating voltage at least 7v l. Pocket Sattellite Hotspot Device (1 sets) • at least 114x82x32mm • should be IP65 rating • battery at least 5hrs talk time and 15hrs standby time • should support location based services • should support global emergency overview system m. All-in-One Weather Station (1 sets) • battery life should last at least 8 months without sunlight and greater than 2 years on solar charging • solar panel minimum output of .5W • average current must not exceed .2ma and peak current at least 30ma at 3.3 vdc • should have wind sensor, rain collector, temperature sensor and humidity sensor • housing should be made of UV resistant abs and asa plastic console should have at least 5vdc, 1000ma • should have backup battery with life at least 9 months without ac power n. Network Video Recorder (1 sets) • at least 16 channels at 1080p 30fps • should support up to 4k resolution • should support up to 2 SATA HDD at least 10Tb each • power consumption at least 15w to 200w o. Hard Drive (1 set) • capacity at least 6TB p. PTZ IP Camera (4 sets) • at least 4mp resolution and at least 25x zoom • should support at least 360 degrees endless pan range and tilt range of -15 degrees to 90 degrees • should support upto 256 micro sd for onboard storage • should be IP66 rating • should have wireless ethernet interface • power should be 12v q. Bullet IP Camera (6 sets) • at least 4mp 2688x1520 resolution • FOV at least Horizontal 112°, Vertical 61°, Diagonal 134° • should have built in microphone • should have wireless ethernet interface • should support upto 512 micro sd for onboard storage • should be IP67 rating • power should be 12v r. Indoor Camera (1 set) • at least 2MP 1920 x 1080 resolution • FOV at least Horizontal 114°, Vertical 62°, Diagonal 135° • should have built in microphone • should support upto 256 micro sd for onboard storage • should be IP67 rating • power should be 12v s. Deployable Tripod Telescopic Pole (10 set) • should have built in outdoor box • made from steel or metal or alloy • at least 10-15feet height t. Deployable Switch (10 set) • at least 4 x 100 Mbps PoE ports • at least 1 x 100 Mbps Ethernet uplink port • at least up to 250 meters PoE transmission u. Prepaid Direct-to-Home Satellite Television (1 set) • should use satellite receivers • should support SD and HD channel 4. TRAINING a. at least 1 day training for vehicle, equipment, features and functions. 5. WARRANTY a. Vehicle warranty at least 3 years or 100k km b. Vehicle modifications and components at least 1 years c. The bidder must submit Layout /Drawing based on the technical specifications d. The bidder must have a completed contract demonstrating successful delivery of a mobile command center as its Single Largest Completed Contract to ensure the quality and reliability of the unit due to the technical nature of the transaction. 6. DELIVERY a. Delivery duration 120 days b. To be delivered to PDRRMO HQ 1 UNIT Purpose: For the use of PDRRMO. x-x-x-x Nothing Follows x-x-x-x Created by Arjay Ryan Cabanos Garcellano Date Created 14/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       PROVINCE OF PALAWAN