Office Supplies for the 4th Quarter Request for Quotation (RFQ)   Reference Number 11361309   Procuring Entity NATIONAL HOUSING AUTHORITY REGION 7   Title Office Supplies for the 4th Quarter   Area of Delivery Bohol   Printable Version Solicitation Number: NHAVII-GOODS-2024-052 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Office Supplies and Devices Approved Budget for the Contract: PHP 42,232.00 Delivery Period: 30 Day/s Client Agency: Contact Person: ERIC QUILITAR KISKISAN ROBAC Secretariat 2nd Floor Machay Building, Gorordo Avenue Cebu City Cebu Cebu City Cebu Philippines 6000 63-945-3190046 armp.ericquilitarkiskisan@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 1 Date Published 16/10/2024 Last Updated / Time 16/10/2024 12:00 AM Closing Date / Time 22/10/2024 10:00 AM Description REQUEST FOR QUOTATION (RFQ) The National Housing Authority-Bohol District Office, through its Regional Office Bids and Awards Committee (ROBAC 7), intends to procure the following project which will be undertaken in accordance with Section 53.9 of the 2016 Revised Implementing Rules and Regulations of RA 9184. Name of Project PR No. BOH 00569: Office Supplies for the 4th Quarter Brief Description Office Supplies for the 4th Quarter for NHA - Bohol District Office Location 3rd Floor, Old Capitol Building, Poblacion III, Tagbilaran City, Bohol Approved Budget for the Contract (ABC) Forty Two Thousand Two Hundred Thirty Two Pesos Only (Php 42,232.00) Source of Fund MOOE Contract Duration Thirty (30) Calendar Days upon receipt of Purchase Order (PO) Interested Service Provider/s are required to submit the following documents, if applicable: a. Mayor’s/Business Permit b. PhilGEPS Registration Number c. BIR Certificate of Registration d. SPA/Authorization Letter or Secretary’s Certificate, whichever is applicable, if the signatory of the NOA, PO/Contract, NTP is the duly authorized representative of the prospective bidder. Award of contract shall be made to the lowest calculated and responsive quotation, which complies with the Item description. The Service Providers’ offer or quote above the Approved Budget of the Contract (ABC) shall be automatically disqualified. Quotations may be submitted manually or through email on or before 10:00 A.M. of October 22, 2024, at 3rd Floor, Old Capitol Building, Poblacion III, Tagbilaran City, Bohol or email address at nha.robac7@gmail.com. For any clarification, you may contact Ms. Alaiza Crizel F. Gimena at Telephone Nos. (038) 500-3364. The NHA reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sec 41 of the 2016 revised IRR No. 9184, without thereby incurring any liability to the affected bidder or bidders. DANTE U. ESTROBO Officer-in-Charge, Cebu District Office Chairperson, ROBAC 7 Date: _____________________ Name of Company: __________________________________________________________ Address: __________________________________________________________________ Name of Store/Shop: ________________________________________________________ Address: __________________________________________________________________ TIN: ______________________________________________________________________ PhilGEPS Registration Number: ________________________________________________ Instructions: 1. Accomplish this RFQ correctly and accurately 2. Do not alter the contents of this form in any way. 3. All technical specifications are mandatory. Failure to comply with any of the mandatory requirements will disqualify your quotation. 4. Failure to follow these instructions will disqualify your entire quotation. Sir/Madam: After having carefully read and accepted the terms and conditions in the Request for Quotation, hereunder is our quotation/s for the item/s as follows: TECHNICAL SPECIFICATIONS 1. Please quote your best offer for item/s below. Please do not leave any blank items. Indicate “0” if the item being offered is for free. 2. Bidders must state “Comply” or any equivalent term in the column “Bidder’s Statement of Compliance” against each of the individual parameters of each specification. Item Description Total Quantity Bidder’s Statement of Compliance Unit Cost Total Cost (VAT Inclusive) (VAT Inclusive) 1 Long Bondpaper sub 20 23 Reams 2 A4 Bondpaper sub 20 26 Reams 3 Ordinary Calculator 1 Pc 4 Ordinary Blue Ballpen 22 Pcs 5 Pencil No. 2 7 Pcs 6 Highlighter Yellow 5 Pcs 7 Plastic paper fastener 10 Boxes 8 2 inch binder clips 9 Boxes 9 1 inch binder clips 10 Boxes 10 3/4 inch binder clips 4 Boxes 11 Jumbo paper clips 3 Boxes 12 Correction Pen 6 Pcs 13 Correction Tape 8m 15 Pcs 14 Staple wire no. 10 8 Boxes 15 Staple wire no. 35 17 Boxes 16 Heavy Duty Stapler \ 35 2 Pcs 17 HP Smart Tank 615 cartridge – Black 4 Pcs 18 HP Smart Tank 615 cartridge – Colored 4 Pcs 19 Record Book 500 pages 3 Pcs 20 Ordinary Long White Folder 5 Pcs 21 Expanded Long Brown Envelope 10 Pcs 22 Expanded Long Folder Green 5 Pcs 23 Expanded Long Folder Red 35 Pcs 24 Long Folder Red 75 Pcs 25 Sticker Paper A4 4 Packs 26 Photo Paper (A4 Size) 5 Packs 27 Sticky Note Green (13/8 in/po x 17/8 in/po) 6 Pads 28 Sticky Note Pink (13/8 in/po x 17/8 in/po) 6 Pads 29 Push Pins 4 Boxes 30 Stamp Pad Inked 2 Pcs 31 Stamp Pad Ink (Blue) 13 Bottles 32 Glue (130g) 1 Bottle 33 Clear Tape 3/4” 2 Rolls 34 Clear Tape 1" 7 Rolls 35 Masking Tape 1" 3 Rolls 36 Clear Tape 2" 2 Rolls 37 Packaging Tape 13 Rolls 38 Double Sided Tape 1" 5 Rolls 39 Double Sided Tape 2" 2 Rolls 40 Marker Pen Broad (Blue) 2 Pcs 41 Marker Pen Fine (Black) 2 Pcs 42 Marker Pen Fine (Blue) 1 Pc 43 HP GT53 XL (Black) 135ml IVV21A 6 Bottles 44 HP GT52 (Cyan) 70ml M0H54A 2 Bottles 45 HP GT52 (Yellow) 70ml M0H56A 2 Bottles 46 HP GT52 (Magenta) 70ml M0H55A 2 Bottles 47 EPSON FX-2190IIN Printer Ribbon 2 Pcs 48 Continuous Paper 11”x 9 1/2” – 2 Ply 2 Boxes 49 Continuous Paper 11”x 14 7/8” – 2 Ply 1 Box 50 White Paper Roll 20" x 50 yards 2in core for plotter printer 3 Rolls 51 Tracing Paper Roll 20" x 50yards 2in core for plotter printer 2 Rolls 52 File Organizer 3 layers (steel) 1 Pc Inclusions (if any): Total *The above-quoted prices are inclusive of all costs and applicable taxes. SCHEDULE OF REQUIREMENTS A. Place: 3rd Floor, Old Capitol Building, Poblacion III, Tagbilaran City, Bohol B. Period/ Duration: Thirty (30) Calendar Days upon receipt of Purchase Order (PO) FINANCIAL OFFER Approved Budget Cost Total Offered Quotation Forty Two Thousand Two Hundred Thirty Two Pesos Only (Php 42,232.00) In words: _____________________________ ____________________________________________________________________________________________________________________________________ In figures: ________________________________________________________________________________________________________________________________________________________________________________ ***nothing follows*** Signature over Printed Name Position/Designation Office Telephone No. Fax/Mobile No. Email address/es TERMS AND CONDITIONS 1. Bidders shall provide correct and accurate information required in this form. 2. Bidders may quote for any or all the items. 3. Price quotation/s must be valid for a period of thirty (30) calendar days from the date of submission. 4. Price quotation/s to be denominated in the Philippine peso shall include all taxes, duties and/ or levies payable. 5. Quotation exceeding the Approved Budget for the Contract shall be rejected. 6. Award of the contract shall be made to the lowest quotation (for goods and infrastructure) or, the highest rated offer (for consulting services) which complies with the minimum technical specifications and other terms and conditions stated herein. 7. Other interlineations, erasures or overwriting shall be valid only if they are signed or initials by you or any duly authorized representative/s. 8. In case two or more bidders are determined to have submitted the Lowest Calculated Quotation/ Lowest Calculated and Responsive Quotation, the NHA shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005. 9. The Item/s shall be delivered according to the requirements specified in the Technical Specifications. 10. The NHA shall have the right to inspect and/ or test the goods to confirm their conformity with the technical specifications. 11. Liquidated damages equivalent to one tenth of one percent (0.1%) of the value of goods not delivered within the prescribed delivery period shall be imposed per day of delay. The NHA shall rescind the contract once the cumulative amount of liquidated damages reaches ten (10) percent of the amount of the contract, without prejudice to other courses of action and remedies open to it. Signature over Printed Name Position/Designation Office Telephone No. Fax/Mobile No. Email address/es Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Long Bondpaper Substance 20 23 Ream 5,405.00 2 A4 Bondpaper Substance 20 26 Ream 5,980.00 3 Ordinary Calculator Ordinary Calculator 1 Piece 525.00 4 Ballpen Ordinary Blue Ballpen 22 Piece 176.00 5 Pencil Pencil No. 2 7 Piece 70.00 6 Highlighter Yellow Color 5 Piece 130.00 7 Fastener Plastic paper fastener 10 Box 450.00 8 Binder Clips 2" binder clips 9 Box 810.00 9 Binder Clips 1" binder clips 10 Box 280.00 10 Binder Clips 3/4" binder clips 4 Box 84.00 11 Paper Clips Jumbo paper clips 3 Box 90.00 12 Correction Pen Correction Pen 6 Piece 162.00 13 Correction Tape 8-meter long correction tape 15 Piece 480.00 14 Staple Wire Staple Wire No.10 8 Box 120.00 15 Staple Wire Staple Wire No.35 17 Box 850.00 16 Stapler Heavy Duty Stapler No. 35 2 Piece 500.00 17 Cartridge HP Smart Tank 615 Cartridge-Black 4 Piece 2,920.00 18 Cartridge HP Smart Tank 615 Cartridge-Colored 4 Piece 2,920.00 19 Record Book 500 pages record book 3 Piece 390.00 20 Folder Ordinary Long White Folder 5 Piece 40.00 21 Envelope Expanded Long Brown Envelope 10 Piece 200.00 22 Folder Expanded Long Folder Green 5 Piece 100.00 23 Folder Expanded Long Folder Red 35 Piece 700.00 24 Folder Long Folder Red 75 Piece 750.00 25 Sticker Paper A4 Size Sticker Paper 4 Pack 240.00 26 Photo Paper A4 Size Photo Paper 5 Pack 425.00 27 Sticky Note Sticky Note Green (13/8 in/po x 17/8 in/po) 6 Pad 180.00 28 Sticky Note Sticky Note Pink (13/8 in/po x 17/8 in/po) 6 Pad 180.00 29 Push Pins Push Pins 4 Box 84.00 30 Stamp Pad Stamp Pad Inked 2 Piece 110.00 31 Stamp Pad Stamp Pad Ink-Blue 13 Bottle 260.00 32 Glue 130g Glue 1 Bottle 59.00 33 Clear Tape 3/4" Clear Tape 2 Roll 60.00 34 Clear Tape 1" Clear Tape 7 Roll 245.00 35 Masking Tape 1" Masking Tape 3 Roll 63.00 36 Clear Tape 2" Clear Tape 2 Roll 80.00 37 Packaging Tape Packaging Tape 13 Roll 520.00 38 Double Sided Tape 1" Double Sided Tape 5 Roll 215.00 39 Double Sided Tape 2" Double Sided Tape 2 Roll 164.00 40 Marker Marker Pen Broad (Blue) 2 Piece 86.00 41 Marker Marker Pen Fine (Black) 2 Piece 86.00 42 Marker Marker Pen Fine (Blue) 1 Piece 43.00 43 Ink HP GT53 XL (Black) 135ml IVV21A 6 Bottle 2,580.00 44 Ink HP GT52 (Cyan) 70ml M0H54A 2 Bottle 740.00 45 Ink HP GT52 (Yellow) 70ml M0H56A 2 Bottle 740.00 46 Ink HP GT52 (Magenta) 70ml M0H55A 2 Bottle 740.00 47 Printer Ribbon EPSON FX-2190IIN Printer Ribbon 2 Piece 800.00 48 Continuous Paper 11" X 9 1/2"- 2 Ply 2 Box 2,460.00 49 Continuous Paper 11" X 14 7/8"- 2 Ply 1 Box 1,750.00 50 Paper Roll White Paper Roll 20" x 50 yards 2" core for plotter printer 3 Roll 1,770.00 51 Tracing Paper Tracing Paper Roll 20" x 5o yards 2" core for plotter printer 2 Roll 3,040.00 52 File Organizer File Organizer 3 Layers (Steel) 1 Piece 380.00 Created by DONABEL LORRAINE PASTOR VERGARA Date Created 15/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       NATIONAL HOUSING AUTHORITY REGION 7