AGR-24-1736-NP (SV) Request for Quotation (RFQ)   Reference Number 11394194   Procuring Entity PROVINCE OF ILOILO   Title AGR-24-1736-NP (SV)   Area of Delivery Iloilo   Printable Version Solicitation Number: AGR-24-1736-NP (SV) Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 291,850.00 Delivery Period: 14 Day/s Client Agency: Contact Person: Raemman M. Lagrada Attorney III/ BAC SECRETARIAT HEAD Iloilo Provincial Capitol, Muelle Loney St. Iloilo City Iloilo Philippines 5000 63-33-3360736 63-33-3360736 ipg_bacs@yahoo.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 25/10/2024 Last Updated / Time 25/10/2024 12:00 AM Closing Date / Time 29/10/2024 9:00 AM Description Republic of the Philippines Province of Iloilo BIDS AND AWARDS COMMITTEE REQUEST FOR QUOTATION Quotation No.AGR-24-1736-NP (SV) Reference PR No. AGR-24-1736 October 17, 2024 __________________________ _____________________________ _____________________________ (Supplier's Name and Office Address) The Iloilo Provincial Government, through its Bids and Awards Committee (BAC), hereby invites all interested supplier/distributor to quote their LOWEST PRICE on the item/s listed below subject to the Terms and Conditions stated herein, stating the shortest time of delivery, and submit the same duly signed by their authorized representatives not later than October 29, 2024 at 9:00 A.M. at the 5th Floor, BAC Secretariat Office, Iloilo Provincial Capitol, Iloilo City after payment of the RFQ form in the amount of Five Hundred Pesos (500.00). ATTY. DENNIS T. VENTILACION Chairperson, BAC Approved Budget for the Contract: ₱291,850.00 Place of Delivery: any venue within Iloilo City or Iloilo Province Date of Delivery: November 8-9, 2024 X Complete Bid Partial Bid Item No. Quantity Unit of Issue Description Estimated Unit Cost Brand Unit Cost Total Cost 1 1 job Food and accommodation services for 89 participants for the conduct of 2 days and 1 night Program/Project/Activities (PPA's) Assessment and Review on November 8-9, 2024 in any venue within Iloilo City or Iloilo Province November 08, 2024 Lunch: Potato Cream Cheese, Fish Fillet w/ Sweet & Sour Sauce, Porkloin w/ Hickory Sauce, Cream Brulee, Plain Rice, Iced Tea PM Snacks: Cheesy Mamon & Drinks Dinner: Minestrone Soup, Grilled Chicken w/ Mango Salsa, Pork Humba, Buko Pandan, Plain Rice, Iced Tea Lodging: 89 participants November 09, 2024 Breakfast: Daing na Bangus w/ Egg, Rice & Coffee AM Snacks: Empanaditas & Drinks Lunch: Roast & Pepper Shrimp Bisque Soup, Beef Supreme w/ Mushroom & Quils Egg, Shrimp & Fish Tempura, Fried Leche Flan, Plain Rice, Iced Tea 291,850.00 TERMS AND CONDITIONS: 1. Free use of venue and amenities 2. Provision of projector with backdrop, microphones and sound system 3. Provision of tables and chairs with basic table cloth 4. Served with free flowing coffee/hot choco/tea and drinking water 5. Provision of Wi-fi connection Kindly indicate the DELIVERY PERIOD and BID AMOUNT IN WORDS and FIGURES in the space provided below. Non-compliance shall be a ground for DISQUALIFICATION. TOTAL BID AMOUNT IN FIGURES: ₱_________________ Statement of Delivery Period: ________________________________________________________________ Bid Amount in Words: ______________________________________________________________________ Kindly indicate the RFQ Number and date of opening of bids on the outside of the envelope and submit this quotation with the following requirements: 1. Mayor's/Business Permit; 2. PhilGEPS Registration Number for the alternative methods of procurement under Section 50, Section 52.1 (b), Section 53.3, Section 53.6, Section 53.7, Section 53.9, Section 53.10, and Section 53.11 of the revised IRR of R.A. No. 9184; 3. Income/Business Tax Return for the procurement projects with ABC above ₱500,000.00; 4. Notarized Omnibus Sworn statement specifying the RFQ Number for procurement projects with ABC above ₱50,000.00; 5. DTI/SEC/CDA Registration Certificate; 6. Notarized Authority of the Signatory, if representative (SPA of proprietor for single proprietorship/Secretary Certificate for Corporation); 7. Technical Specifications in the prescribed form (for non-expendables/non-consumables) 8. Schedule of Requirements/Delivery Period in the prescribed form; 9. After-sales service/parts (for goods requiring maintenance service/parts); 10. Manpower requirements (for the procurement of projects with labor component); 11. Financial proposal in the prescribed form; 12. Active email address or working fax number. Absence of both is a ground for the rating of its bid as "failed" or "disqualified." 13. For easy validation during the post-qualification in the procurement of Drugs and Medicines, bidders are encouraged to submit the following: A. License to Operate from the Food and Drug Administration (FDA); B. Certificate of Product Registration from the FDA; C. Certificate of Good Manufacturing Practice from the FDA; D. Batch Release Certificate from the FDA; E. If the supplier is not the manufacturer, Certification from the Manufacturer that the supplier is an authorized distributor/dealer of the products /items; and F. For the procurement of regulated drugs, the applicable type of S-LICENSE S-1, S-3 (Retailer) S-4 (Wholesaler) S-5C (Manufacturer) S-5D (Bulk Depot/Storage) S-5E S-5I (Importer) 14. For the procurement of Infrastructure Projects, bidders must submit a valid Philippine Contractors Accreditation Board (PCAB) License and indicate compliance with the Manpower Requirements. Other Information Province of Iloilo Bids and Awards Committee Request for Price Quotation No AGR-24-1736-NP (SV) Reference PR No. AGR-24-1736 Terms and Conditions: 1. All entries must be filled-up, written, or printed legibly. Failure to use this form will result to disqualification of your bid. 2. Delivery period: as per scheduled date of activity 3. Bids and bid securities shall be valid for one hundred twenty (120) calendar daysfrom the date of the opening of bids. 4. Bids exceeding the Approved Budget for the Contract (ABC) shall be disqualified. 5. The participating bidder/supplier or an authorized representative must indicate an email address or working fax number. Notice to the bidder through either of these means (email/working fax number) is considered sufficient notice. 6. The supplier/awardee(s) must conform to the Notice of Award within three (3) calendar days from notice of such award and enter into contract with the Procuring Entity within ten (10) calendar days from receipt by the winning bidder of the Notice of Award. Otherwise, the award shall be forfeited or cancelled. 7. The AWARDEE shall be responsible for the source(s) of his supplies, materials, equipment and shall make deliveries in accordance with the schedule, quality and specifications of award and purchase order. Failure of the AWARDEE to comply with the same shall be ground for the cancellation of the award and purchase order issued to the AWARDEE. 8. All deliveries by suppliers shall be subject to inspection and acceptance by the representative of the General Services Office and End User. 9. Rejected deliveries shall be construed as non-delivery of the product(s)/item(s) so ordered and shall be subject to liquidated damages, subject to the terms and conditions prescribed under paragraph 10 hereof. 10. Supplier shall guarantee his deliveries to be free from defects. Any defective item(s)/product(s) therefore that may be discovered by the End-User within the warranty period after acceptance of the same shall be replaced by the supplier within seven (7) calendar days upon receipt of a written notice to that effect. 11. Performance Security or Warranty Security, as the case may be, shall be required from the winning bidder in accordance with the provisions of R.A. No. 9184 and its revised Implementing Rules and Regulations. 12. When an occurrence of a tie among bidders takes place, i.e., two or more of the bidders are determined and declared as the Lowest Calculated and Responsive Bidder (LCRB), the winning bidder shall be determined by draw lots upon notice to the bidders concerned and/or their authorized representatives in accordance with the relevant circulars issued by the Government Procurement Policy Board (GPPB). 13. The supplier must indicate its complete business/mailing address. Otherwise, the lack thereof is a ground for disqualification. 14. All offers/quotations must be properly sealed and marked in envelopes. Unsealed or unmarked envelopes shall be rejected. 15. The printed name and signature of the bidder/supplier or of its authorized representative must be legible and verifiable and must indicate his/her position. Non-compliance is a ground for disqualification. 16. Bidders shall prepare an ORIGINAL of the Documentary Requirements for Negotiated Procurement. In addition, bidders shall submit separate COPIES thereof (Copy 1, Copy 2) and each set of documents must clearly indicate whether the same is ORIGINAL, COPY 1, or COPY 2. Non-compliance shall be a ground for declaration of FAILURE/DISQUALIFICATION. In the event of any discrepancy between the original and the copies, the original shall prevail. Created by Raemman M. Lagrada Date Created 22/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       PROVINCE OF ILOILO