RFQ 2024-09-0265- VARIOUS MEDICAL AND SURGICAL SUPPLIES Request for Quotation (RFQ)   Reference Number 11305869   Procuring Entity BATANGAS MEDICAL CENTER   Title RFQ 2024-09-0265- VARIOUS MEDICAL AND SURGICAL SUPPLIES   Area of Delivery Batangas   Printable Version Solicitation Number: RFQ 24-09-0265 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Medical Supplies and Laboratory Instrument Approved Budget for the Contract: PHP 256,500.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Cynthia De Chavez Perez Administrative Officer III Kumintang Ibaba, Batangas City Batangas Philippines 4200 63-43-7408303 Ext.1158 bac@batmc.doh.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 1 Date Published 01/10/2024 Last Updated / Time 01/10/2024 12:00 AM Closing Date / Time 07/10/2024 12:00 PM Description September 30, 2024 REQUEST FOR QUOTATION (RFQ) VARIOUS MEDICAL SUPPLIES 1. The Batangas Medical Center hereinafter referred to as the “Purchaser” now request for submission of price proposal for the procurement of the aforesaid item described in the Technical Specifications. 2. A set of technical specifications are provided in the following Attachment. All items and jobs listed under the Purchaser’s Specifications must be complied with on a pass-fail basis. Failure to meet any one of the requirements may result in rejection of the proposal. 3. Procurement procedures will be conducted in accordance with the provisions of the Revised Implementing Rules and Regulations (IRR) OF Republic Act 9184 4. It is the intent of the Purchaser to evaluate the bid/proposal on a per item basis, and award will be made to the bid/quotation or combination of quotations resulting in the lowest evaluated quotation meeting the Purchaser’s technical specifications. 5. Prices must be quoted in the Philippine Peso and must be include the unit price and total price, inclusive of all taxes to be paid and other incidental cost to the delivery site/s if the contract is awarded. 6. Quotations that exceeds the Approved Budget for the Contract shall be rejected. 7. In case two or more bidders are determined to have submitted the Lowest Calculated and Responsive Quotation, the Purchaser shall adopt and employ “draw lots” as the tie-breaking method to finally determine the Single Winning Provider in accordance with GPPB Circular 06-2005. 8. Bid/proposal may be typewritten and may be placed in a sealed envelope marked “VARIOUS MEDICAL SUPPLIES” and delivered at the Procurement Section, Batangas Medical Center, Kumintang Ibaba, Batangas City OR you may send your bid/quotation through e-mail at canvasscommittee@batmc.phnot later than 12:00PM on October 7, 2024 9. The prospective bidder shall submit the following: I. Completely and correctly filled-out Attachment 1 (Technical Specifications) and Request for Quotation (RFQ) Form. II. Documentary Requirements (For Small Value Procurement) a. BIR Certificate of Registration shall be submitted in lieu of DTI Registration and Mayor’s Permit b. PhilGEPS Reg. Number c. Income/Business Tax Return (For ABCs above P500k) d. Omnibus Sworn Statement (For ABCs above P50k) e. Professional License/Curriculum Vitae (For Consulting Services only) f. PCAB License (For Infra. Only) g. For Procurement of Medical and Surgical Supplies, and Medical Devices: o ISO Certification of the Manufacturer o If the supplier is not the manufacturer, certification from the manufacturer that the supplier is an authorized distributor/dealer of the product/items o License to Operate from FDA with List of Sources (whether it is a manufacturer, importer, seller or distributor) o Certificate of product registration from Food and Drug Administration (FDA) h. For Procurement of Drugs and Medicines: o Certificate of product registration from Food and Drug Administration (FDA) o Certificate of Good Manufacturing Practices from FDA o If the supplier is not the manufacturer, certification from the manufacturer that the supplier is an authorized distributor/dealer of the product/items o License to Operate from FDA with List of Sources (whether it is a manufacturer, importer, seller or distributor) o Certification by the Medical Officer that medicines and drugs requisitioned is included in the PNDF Current Edition o Delivery Receipt/Invoice bearing Lot Nos. and Expiry Dates of the drugs and medicines o Lot or Batch Release Certification to vaccines, toxoids and immunoglobulins is required, before acceptance by the Procuring Entity of the delivered supplies III. Documentary Requirements (For Shopping Sec 52.1(b)) a. Mayor’s/Business Permit b. PhilGEPS Reg. Number 10. Late submission of quotations shall not be accepted and considered. 11. Bids/proposal shall be valid for sixty (60) calendar days from the deadline of submission of bids. The Purchaser may request for extension of the validity period of price quotation in case the award cannot be made within the 60-day validity period. 12. The delivery period shall be within thirty (30)calendar days from receipt of the Purchase Order. The contractor should inform the Purchaser at least three (3) days before the date of delivery. The delivery will be made only during working days and hours. 13. Delivery site: Material Management Section Batangas Medical Center Kumintang Ibaba, Batangas City 14. Warranty security shall be required from the contract awardee for a minimum period of three (3) months, in the case of Expendable Supplies, or a minimum period of one (1) year, in the case of Non-expendable Supplies, after acceptance by the Procuring Entity of the delivered supplies. 15. The applicable rate for the deliveries is one tenth (1/10) of one (1) percent of the cost of the unperformed portion of the contract for every day of delay. The maximum deduction shall be ten percent (10%) of the amount of contract. Once the cumulative amount of liquidated damages reaches ten percent (10%) of the contract amount, the Purchaser shall rescind the contract without prejudice to other courses of action and remedies open to it. 16. The purchaser reserves the right to accept or reject any proposal, and to annul the procurement process or reject all proposals at any time prior to contract award, without thereby incurring any liability to the affected bidder/bidders. The Purchaser also reserves the right to waive minor deviations/defects or infirmities therein. A minor deviation/defect or infirmity is one that does not materially affect the overall functionality of the material and the capability of the supplier to perform the contract. SGD. MERLITA G. PUBLICO, MD, MHA, FPAFP HBAC Chairperson Attachment 1 TECHNICAL SPECIFICATIONS Purchaser’s Specifications Bidder’s Specifications VARIOUS MEDICAL SUPPLIES TOTAL ABC – Php256,500.00 3 UNIT - EXAMINATION LIGHT, 9 WATTS, 3 LED BULB - ABC PHP - 25,000.00 - TOTAL ABC PHP-75,000.00 SPECIFICATION: MADE OF COLD-ROLLED STEEL PLATE BASE WITH MEDICAL GRADE 304 STAINLESS STEEL POLE WITH FOUR (4) SILENT CASTERS (2 WITH BRAKE) ADJUSTABLE HEIGHT WITH ONE(1) STORAGE BASKET WORKING VOLTAGE: 220V/60A LIGHT ANGLE OF AT LEAST 10 DEGREE; BRIGHTNESS: ADJUSTABLE WITH COLOR TEMPERATURE WITH LIGHT OF 6000K WITH WARM LIGHT OF 3000K WITH ILLUMINATION OF 6000 - 7000LM (80,000 LUX) WITH POWER OF 10 X 7W HAS A WIRE CORD (\ 18) OF ATLEAST 5METER WITH DIMMER WITH LED BRIGHTNESS, INFINITELY ADJUSTED BY MEANS OF KNOB WARRANTY PERIOND OF TWO YEARS FOR SERVICE AND PARTS, WITH 7-DAY REPLACEMENT 10 UNIT - EXAMINATION LIGHT, LED 3V BULB - ABC PHP - 15,000 - TOTAL ABC PHP - 150,000.00 SPECIFICATIONS: MADE OF POWDER COATED BASE AND ALUMINUM POLE FLEXIBLE ARM BENT IN ALL DIRECTIONS WITH FOUR (4) SILENT WHEEL CASTERS WITH ADJUSTABLE HEIGHT BY SCREW KNOB WITH WORKING VOLTAGE: AC180-260W WITH POWER: 1 X 20W WITH COLOR TEMPERATURE RANGE: 6000-6500K WITH LIGHT ANGEL OF AT LEAST 24 DEGREE WITH ILLUMINATION OF 1750LM (30,000 LUX) WARRANTY PERIOD OF TWO YEARS OF SERVICE AND PARTS, WITH 7-DAY REPLACEMENT 9 PC - LED DIGITAL MULTI-FUNCTION CLOCK WITH REMOTE, LARGE SCREEN, 18IN (LENGTH), X 9IN (WIDTH) - ABC PHP - 3,500 - TOTAL ABC PHP - 31,500.00 SPECIFICATIONS: LARGE SCREEN DIMENSION OF AT LEAST 18 INCHES (LEGTH) X 9 INCHES (WIDTH) WITH 12/24 HOUR MODE WITH DATE, TEMPERATURE AND HUMIDITY DISPLAY ALONG BOTTOM WITH EASY ACCESS BUTTON FOR 12/24 CONVERT WITH INDEPENDENT ALARMS CAN BE PLACED ON THE TABLE OR HANG ON THE WALL WITH POWER INPUT OF AC 100-240V, 50/60 HZ WITH POWER CONSUMPTION: <1.5 WATTS MATERIAL IS MADE OF FRONT PANEL GLASS, FRAME IS MADE OF HIGH QUALITY PLASTIC ACCESSORIES INCLUDED: POWER ADAPTER, POWER CORD, WALL MOUNTING ACCESSORIES, WITH PROVISION OF BATTERIES (FOR BACK-UP ONLY) WARRANTY PERIOD OF TWO YEARS FOR SERVICE AND PARTS, WITH 7-DAY REPLACEMENT REQUEST FOR QUOTATION FORM Date: ____________ RFQ No.: 2024-09-0265 Attention: PROCUREMENT SECTION Batangas Medical Center Kumintang Ibaba, Batangas City 1.) Having examined the subject Request for Quotation (RFQ) including the Technical Specifications, we, the undersigned offer to supply and deliver the following: Description Quantity Delivery Site Unit Price (PhP) Total Price (PhP) • Please indicate the brand and model of the product being offered. (if applicable) 2.) We undertake, if our Quotation or bid is accepted, to deliver the above goods within the thirty (30) day delivery period from receipt of Purchase Order (PO) or Job Order (JO). 3.) We agree to abide by this Quotation/bid for a period of sixty (60) days after the deadline of submission specified in the RFQ. We agree in case the BatMC may request for extension of the validity period of price quotation in case the award cannot be made within the 60-day validity period. 4.) We understand that payment for items delivered will be processed to the winning supplier within 30 days upon the inspection and acceptance of goods delivered and upon submission of the required supporting documents, in accordance with existing government accounting rules and regulations. Name of Company : _________________________________________ Postal address : __________________________________________ Email address : __________________________________________ Telephone & Fax No. : __________________________________________ Supplier’s Representative : __________________________________________ Signature over Printed Name : __________________________________________ Designation : __________________________________________ Created by Cynthia De Chavez Perez Date Created 30/09/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       BATANGAS MEDICAL CENTER