2nd Invitation for the Supply and Delivery of Various Machineries and Equipment for Implementation under NOAP 2024 (per lot basis) Invitation to Bid (ITB)   Reference Number 11201264   Procuring Entity DEPARTMENT OF AGRICULTURE - REGION V   Title 2nd Invitation for the Supply and Delivery of Various Machineries and Equipment for Implementation under NOAP 2024 (per lot basis)   Area of Delivery Camarines Sur   Printable Version Solicitation Number: 18- GOODS -OAP-PSS/PAEF 2024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Agricultural Machinery and Equipment Approved Budget for the Contract: PHP 1,240,650.00 Delivery Period: 60 Day/s Client Agency: Contact Person: Manuel Hermosilla Basilan BAC Secretariat Staff San Agustin, Pili Camarines Sur Philippines 63-54-4773356 jhunfoxbasilan@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 31/08/2024 Last Updated / Time 31/08/2024 12:00 AM Closing Date / Time 23/09/2024 1:00 PM Description INVITATION TO BID 2nd Invitation for the Supply and Delivery of Various Machineries and Equipment for Implementation under NOAP 2024 (per lot basis) 1. The Department of Agriculture Regional Field Office No. 5 (DA RFO 5), General Appropriations Act (GAA) for CY 2024-OAP-PSS/PAEF intends to apply the sum of One Million Two Hundred Forty Thousand Six Hundred Fifty Pesos (Php1,240,650.00 ) being the total ABC to payments under the contract for ITB No. 18-GOODS-OAP-PSS/PAEF 2024, as follows: Description ABC (Php) (inclusive of VAT) Funding Source Lot 1- One(1) unit Hammer Mill 150,000.00 OAP-PSS/PAEF 2024 Lot 2- Two (2) units Multi-Crop Pulverizer 380,650.00 Lot 3- Two (2) units Feed Mixer 710,000.00 TOTAL Php1,240,650.00 Bids received in excess of the ABC shall be automatically rejected at bid opening. Partial Bid is allowed. 2. The Department of Agriculture Regional Field Office No. 5now invites bids for the following: Description Location of Project QTY Specifications Unit Price Delivery of the Goods Lot 1- One (1) unit Hammer Mill CBES, San Agustin, Pili, Cam. Sur 1 unit 1 unit Prime Mover Power requirement: 12HP air cooled diesel engine, min Design and performance Material: Any uncoated metallic surfaces shall be free from rust and shall be painted properly. Swinging Type Hammer Mill Milling capacity: 100-250kg/hr,min With replaceable milling screens Product output Finest modulus: 6% max Attachments or accessories One(1) spare hammer Collecting bin for discharge outlet including dust collection system AMTEC Test Confirm with PAES 216:2004 for hammer mill specifications * With certificate of conformity with authority to use CC from distributor/source (SRED-CCAUN-2020-V1)- ENGINE ONLY * With certificate of dealership from distributor Requirements: - Must have a service center within the region conforming to PAES 192-2016 - DA Logo attached - With system operation and maintenance manual for both operator and DA - With product demonstration and operations & maintenance Training - NAMDAC Certificate of Accreditation - With Permit to Operate (PTO) accreditation For OSH: - Provision of one(1) pair of safety Gloves per Unit - Provision of one(1) unit of Industrial Face mask per Unit - Provision of one(1) pair of earmuffs per unit 150,000.00 60 calendar days upon receipt of Notice to Proceed (NTP) 60 calendar days upon receipt of Notice to Proceed (NTP 60 calendar days upon receipt of Notice to Proceed (NTP Lot 2- Two (2) units Multi-Crop Pulverizer CBES, San Agustin, Pili, Cam. Sur CHUDS, Catanduanes 1 unit 1 unit Prime Mover Power Requirement: 2.2kW min, Electric motor Voltage: 220-240V, single phase Design and Performance Material: Food Grade Stainless Steel Input Capacity: 25kg/hr, min Pulverizing Recovery: 95%, min Pulverizing efficiency: 90%, min Application: Adaptable to dried fruits, vegetables and grains Attachments/ Accessories Provided with at least one(1) food grade collecting containers provided with set of screens AMTEC Test Confirm with PAES 247:2018 for multi crop pulverizer specifications with certificate of Dealership from distributor Requirements: - Must have a service center within the region conforming to PAES 192-2016 - DA Logo attached - With system operation and maintenance manual for both operator and DA - With product demonstration and operations & maintenance Training - NAMDAC Certificate of Accreditation - With Permit to Operate (PTO) accreditation For OSH: - Provision of one(1) pair of safety gloves per unit - Provision of one(1) unit of Industrial Face Mask per unit - Provision of one(1) pair of earmuffs per unit - 187,650.00 193,000.00 Lot 3- Two (2) units Feed Mixer CBES, San Agustin, Pili, Cam. Sur CHUDS, Catanduanes 1 unit 1 unit Prime Mover Power Requirement: 12HP air cooled diesel engine, min Power: 85% min of the rated power Design and Performance Material: all parts of fed mixer that are in contact with the feed ingredients shall be made of food grade non-corrosive materials (e.g. stainless steel grade 304) Horizontal or vertical type mixing device Mixing Rate: 100-250 kg/batch AMTEC Test report with result passing the standard before payment Confirm with PAES 258:2011 for food mixer specifications *with certificate of conformity with authority to use CC from distributor/source (SRED-CCAUN-2020-V1)- ENGINE ONLY With Certificate of Dealership from distributor Requirements: - Must have a service center within the region conforming to PAES 192-2016 - DA Logo attached - With system operation and maintenance manual for both operator and DA - With product demonstration and operations & maintenance Training - NAMDAC Certificate of Accreditation - With Permit to Operate (PTO) accreditation For OSH: - Provision of one(1) pair of safety gloves per unit - Provision of one(1) unit of Industrial Face Mask per unit - Provision of one(1) pair of earmuffs per unit 353,000.00 357,000.00 Bidders should have completed, within Two (2) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective Bidders may obtain further information from DA RFO 5, BAC Secretariat Office, San Agustin, Pili, Camarines Sur and inspect the Bidding Documents at the address given below during Mondays – Fridays, 8:00 AM to 5:00 PM except for Holidays, Saturdays and Sundays. 5. A complete set of Bidding Documents may be acquired by interested Bidders on August 30 – September 23, 2024 (1:00PM) from the given address and website(s) below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of: Description ABC (Php) (inclusive of VAT) COST/PRICE OF BID DOCUMENTS (CASH PAYMENT ONLY)(PHP) Lot 1- One (1) unit Hammer Mill 150,000.00 500.00 Lot 2- Two (2) units Multi-Crop Pulverizer 380,650.00 500.00 Lot 3- Two (2) units Feed Mixer 710,000.00 1,000.00 TOTAL for all lots Php 5,000.00 The procuring Entity shall allow the bidder to present its proof of payment for the fees. 6. The DA RFO 5 will hold a Pre-Bid Conference on September 9, 2024; 1:30 PM at 2nd Floor, Adriano Hall, Admin Bldg., DA RFO-5, San Agustin, Pili, Camarines Sur, which shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before September 23, 2024; 1:00 PM. Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be on September 23, 2024; 1:30 PM onwards at the given address below 2nd Floor, Adriano Hall, Admin Bldg., DA RFO-5, San Agustin, Pili, Camarines Sur,. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 10. In case of a tie Bid, the BAC will conduct the Guidelines on the Use of Non-Discretionary/Non-Discriminatory Selection criteria as Tie-Breaking Method thru DRAW LOTS in case of two or more Bidders have been post-qualified determined as the bidder having the lowest calculated and Responsive Bidder (LCRB)(GPPB Circular No. 06-2005). 11. The DA RFO 5 reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 12. For further information, please refer to: BAC Secretariat Office Department of Agriculture, Regional Field Office No. 5 San Agustin, Pili, Camarines Sur 4418 Email Address: bacrfo5@gmail.com For downloading of Bidding Documents: https://bicol.da.gov.ph August 28, 2024, San Agustin, Pili, Camarines Sur LORENZO L. ALVINA OIC, RTD for Research and Regulations BAC Chairperson Pre-bid Conference Date Time Venue 09/09/2024 1:30 PM September 9, 2024; 1:30 PM at 2nd Floor, Adriano Hall, Admin Bldg., DA RFO-5, San Agustin, Pili, Camarines Sur Created by Manuel Hermosilla Basilan Date Created 30/08/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF AGRICULTURE - REGION V