RFQ Full Board Accommodation, Meals and Snacks for the Conduct of “Exploring Solution: Carbon Sequestration, Air Monitoring, and Waste Management” (Clean Air Month Symposium) at General Santos City Request for Quotation (RFQ)   Reference Number 11313409   Procuring Entity ENVIRONMENTAL MANAGEMENT BUREAU-REGION XII   Title RFQ Full Board Accommodation, Meals and Snacks for the Conduct of “Exploring Solution: Carbon Sequestration, Air Monitoring, and Waste Management” (Clean Air Month Symposium) at General Santos City   Area of Delivery South Cotabato   Printable Version Solicitation Number: 2024-10-0060 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Shopping - Ordinary/Regular Office Supplies & Equipment (Sec. 52.1.b) Classification: Goods Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 87,000.00 Delivery Period: 30 Day/s Client Agency: Contact Person: Datumalao Eting Saikol BAC Secretariat DENR-EMB XII Regional Government Center Barangay Carpenter Hill Koronadal City South Cotabato Philippines 9506 63-83-2281071 63-83-2281072 emb12.philgeps@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 03/10/2024 Last Updated / Time 03/10/2024 12:00 AM Closing Date / Time 08/10/2024 12:00 PM Description REQUEST FOR QUOTATION (RFQ) Full Board Accommodation, Meals and Snacks for the Conduct of “Exploring Solution: Carbon Sequestration, Air Monitoring, and Waste Management” (Clean Air Month Symposium) at General Santos City RFQ NO. 2024-10-0060 1. The Department of Environment and Natural Resources – Environmental Management Bureau XII (DENR-EMB XII) hereinafter referred to as the “Purchaser” now requests for submission of price quotations for the procurement of the aforesaid items described in the Technical Specifications. No. Description Qty Unit ABC Day 1 1. Full Board Meals and Accommodation 30 Pax 45,000.00 2. AM Snacks 20 Pax 2,500.00 3. PM Snacks 20 Pax 2,500.00 4. Lunch 20 Pax 7,000.00 Day 2 5. AM Snacks 50 Pax 6,250.00 6. PM Snacks 50 Pax 6,250.00 7. Lunch 50 Pax 17,500.00 2. A set of technical requirements are provided in Attachment/s. Item/s listed under the Purchaser’s Terms of Reference/s must be complied with on a pass-fail basis. Failure to meet any one of the requirements may result in rejection of the quotation. The Approved Budget for this contract is P87,000.00 3. Bidding procedures will be conducted in accordance with the provisions of the Implementing Rules and Regulations (IRR) of Republic Act 9184. 4. It is the intent of the Purchaser to evaluate the bid/quotation on a lot basis and award will be made to the bid/quotation or combination of quotations resulting in the lowest evaluated quotation meeting the Purchaser’s technical specifications. 5. Quotations must be delivered at the address below not later than 12:00 PM, October 8, 2024 Environmental Management Bureau XII Prime Regional Center, Brgy. Carpenter Hill City of Koronadal, South Cotabato 6. Prices must be quoted in Philippine Peso and must include the unit price and total price, inclusive of all taxes to be paid and other incidental cost to the delivery site/s if the contract is awarded. Bid/quotation submission maybe typewritten and must be placed in a sealed envelope Full Board Accommodation, Meals and Snacks for the Conduct of “Exploring Solution: Carbon Sequestration, Air Monitoring, and Waste Management” (Clean Air Month Symposium) at General Santos City with RFQ No. 2024-10-0060. The EMB XII is implementing a sealed envelope procedure of bid/proposal/quotation submission. Sealed bids must be forwarded to our Records Management Section for recording purposes and compliance to EMB Memorandum dated January 12, 2018. Late bids shall be automatically disqualified. 7. Bids/quotations shall be valid for sixty (60) calendar days from the deadline of submission of bids. 8. The delivery period shall be within thirty (30) calendar days from receipt of the Purchase Order (PO) and/or Job Order (JO). The supplier must inform the Purchaser at least three (3) days before the date of delivery. The delivery will be made only during working days and hours. 9. Delivery Sites: see delivery sites enumerated in the Quotation Form Environmental Management Bureau XII Prime Regional Center, Brgy. Carpenter Hill City of Koronadal, South Cotabato 10. The applicable rate for late deliveries is one tenth (1/10) of one (1) percent of the cost of the unperformed portion of the contract for every day of delay. The maximum deduction shall be ten percent (10%) of the amount of contract. Once the cumulative amount of liquidated damages reaches ten percent (10%) of the contract amount, the Purchaser shall rescind the contract without prejudice to other courses of action and remedies open to it. 11. The Purchaser reserves the right to accept or reject any quotation, and to annul the bidding/shopping process or reject all quotations at any time prior to contract award, without thereby incurring any liability to the affected bidder/bidders. The Purchaser also reserves the right to waive minor deviations/defects or infirmities therein. A minor deviation/defect or infirmity is one that does not materially affect the overall functionality of the material and the capability of the supplier to perform the contract. 12. Participating service provider/s must abide by the existing health, safety, environment, quality and other related laws and procedures as prescribed by the Philippine Government. 13. The prospective bidder shall submit the following: a) Quotation Form b) Technical Specifications c) Proof of PhilGEPS Registration ENGR. RASHID P. ABDULLAH Chairperson, Bids and Awards Committee Attachment 1 OTHER REQUIREMENTS 1. Quotation Submission Requirements - Supplier must submit a duly accomplished and signed Price Quotation, and Supplier’s line by line Technical Specifications compliance. - Supplier’s must accomplish/fill all required pages to facilitate documentation - Supplier must be PhilGEPS registered. - Business Permit/License Permit - Failure to follow the above requirements may result to outright rejection of submitted quotation/s. 2. Evaluation and Awarding of Quotation - The Purchaser will evaluate and compare the offers, which have been determined as responsive pursuant to the completeness of the purchaser requirements - Compliance to the technical specifications - Awards shall be made to the lowest evaluated and responsive quotation. - Submission of requirements containing false information or falsified documents that contain false information or concealment of such information in order to influence the outcome of eligibility screening or any other stage of the procurement process may result to Blacklisting Guidelines as provided in the IRR of RA 9184. 3. Terms of Payment - 100% of the contract price will be paid upon verification/inspection and acceptance of the services in compliance to existing government auditing and accounting procedures. QUOTATION FORM Date: _____________________ RFQ NO. ____________________ Attention: Bids and Awards Committee Environmental Management Bureau XII Prime Regional Center, Brgy. Carpenter Hill City of Koronadal, South Cotabato 1) Having examined the subject Request for Quotation (RFQ) including the Technical Specifications, we, the undersigned offer to supply and deliver the following: No. Description Delivery Site Quantity /UOM Unit Price Total Price Day 1 1. Full Board Meals and Accommodation 30/Pax 2. AM Snacks 20/Pax 3. PM Snacks 20/Pax 4. Lunch 20/Pax Day 2 5. AM Snacks 50/Pax 6. PM Snacks 50/Pax 7. Lunch 50/Pax 2) We undertake, if our Quotation or bid is accepted, to deliver the above goods within the Thirty (30)-day delivery period from receipt Purchase Order (PO) or Job Order (JO). 3) We agree to abide by this Quotation/bid for a period of sixty (60) days after the deadline of submission specified in the RFQ. 4) We understand that payment for items delivered will be made to the winning supplier after the inspection and acceptance of goods delivered. Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Hotel and Lodging and Meeting Place Full Board Meals and Accommodation 30 Piece 45,000.00 2 Meals AM Snacks (Day 1) 20 Piece 2,500.00 3 Meals PM Snacks (Day 1) 20 Piece 2,500.00 4 Meals Lunch (Day 1) 20 Piece 7,000.00 5 Meals AM Snacks (Day 2) 50 Piece 6,250.00 6 Meals PM Snacks (Day 2) 50 Piece 6,250.00 7 Meals Lunch (Day 2) 50 Piece 17,500.00 Created by Datumalao Eting Saikol Date Created 02/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       ENVIRONMENTAL MANAGEMENT BUREAU-REGION XII