PHO-24-1556-NP(SV) PROCUREMENT OF FOOD AND ACCOMMODATION Request for Quotation (RFQ)   Reference Number 11351569   Procuring Entity PROVINCE OF ILOILO   Title PHO-24-1556-NP(SV) PROCUREMENT OF FOOD AND ACCOMMODATION   Area of Delivery Iloilo   Printable Version Solicitation Number: PHO-24-1556-NP(SV) PROCUREMENT OF FOOD AND ACCOMMO Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 154,100.00 Delivery Period: 14 Day/s Client Agency: Contact Person: Dennis T. Ventilacion Provincial Legal Officer / BAC Chairperson Bonifacio Drive, Iloilo City Iloilo City Iloilo Philippines 5000 63-33-3373946 63-33-3373946 ipg_bacs@yahoo.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 12/10/2024 Last Updated / Time 12/10/2024 12:00 AM Closing Date / Time 18/10/2024 9:00 AM Description Republic of the Philippines Province of Iloilo BIDS AND AWARDS COMMITTEE REQUEST FOR QUOTATION Quotation No.PHO-24-1556-NP(SV) Reference PR No.PHO-24-1556 October 7, 2024 Supplier’s Name Address Contact \ The Iloilo Provincial Government, through its Bids and Awards Committee (BAC), hereby invites all interested supplier/distributor to quote their LOWEST PRICE on the item/s listed below subject to the Terms and Conditions stated herein, stating the shortest time of delivery, and submit the same duly signed by their authorized representatives not later than October 18, 2024 at 9:00 A.M. at BAC OFFICE, 5TH FLOOR, Iloilo Provincial Capitol, Bonifacio Drive, Iloilo City after payment of the RFQ form in the amount of Five Hundred Pesos(Php 500.00). ATTY. DENNIS T. VENTILACION BAC Chairperson Approved Budget for the Contract: 154,100.00 Place of Delivery: At a resort outside Iloilo City Date of Delivery: As per scheduled dates not later than December 31, 2024 X Complete Bid Partial Bid Items No. Quantity Unit of Issue Description Estimated Unit Cost Brand Unit Cost Total Cost 1 1 job Food and Accommodation for Training on Philippine Integrated Management of Acute Malnutrition (PIMAM) for 46 participants for 2 days and 1 night @3,350/pax to be conducted at a resort outside Iloilo City on scheduled dates not later than December 31, 2024 154,100.00 MENU Day 1 AM Snacks- Baked Macaroni, Cucumber Juice Lunch- Mushroom Chowder Soup with Bacon and Leeks, Chopsuey, Chicken Curry, Pork Steak, Rice, Fruit Salad with Honey Calamansi, Lemon Drink PM Snack – Pancit Molo with Bread, Iced Tea Dinner – Pumpkin Soup, Fried Vegetable Spring Roll, Herbal Roast Chicken, Pork Hamonado, Rice, Mango Tapioca, Lemon Juice Day 2 Breakfast- Egg Omelette, Chorizo, Eggplant Torta, Salted Egg with Tomato and Dilis, Coffee/Milo AM Snack- Carbonara, Iced Tea Lunch- Crab and Corn Soup, Pinakbet Tagalog, Buttered Chicken, Pork Estofado, Buko Pandan, Rice, Buko Juice with meat PM Snack- Chicken Sandwich, Pineapple juice in can TERMS & CONDITIONS 1. Provision of air-conditioned venue to accommodate participants 2. With free-flowing coffee/chocolate drink/tea 3. With PA system, LCD and LCD Screen 4. With electrical outlets for LCD and LCD screen 5. The hotel must be accredited by DOT as resort from 2023 onwards Kindly indicate the DELIVERY PERIOD and BID AMOUNT IN WORDS and FIGURES in the space provided below. Non-compliance shall be a ground for DISQUALIFICATION. TOTAL BID AMOUNT IN FIGURES: ₱_________________ Statement of Delivery Period: ____________________________________________________________ Bid Amount in Words: __________________________________________________________________ Kindly indicate the RFQ Number and date of opening of bids on the outside of the envelope and submit this quotation with the following requirements: 1. Mayor's/Business Permit; 2. PhilGEPS Registration Number for the alternative methods of procurement under Section 50, Section 52.1 (b), Section 53.3, Section 53.6, Section 53.7, Section 53.9, Section 53.10, and Section 53.11 of the revised IRR of R.A. No. 9184; 3. Income/Business Tax Return for the procurement projects with ABC above ₱500,000.00; 4. Notarized Omnibus Sworn statement specifying the RFQ Number for procurement projects with ABC above ₱50,000.00; 5. DTI/SEC/CDA Registration Certificate; 6. Notarized Authority of the Signatory, if representative (SPA of proprietor for single proprietorship/Secretary Certificate for Corporation); 7. Technical Specifications in the prescribed form (for non-expendables/non-consumables) 8. Schedule of Requirements/Delivery Period in the prescribed form; 9. After-sales service/parts (for goods requiring maintenance service/parts); 10. Manpower requirements (for the procurement of projects with labor component); 11. Financial proposal in the prescribed form; 12. Active email address or working fax number. Absence of both is a ground for the rating of its bid as "failed" or "disqualified." 13. For easy validation during the post-qualification in the procurement of Drugs and Medicines, bidders are encouraged to submit the following: A. License to Operate from the Food and Drug Administration (FDA); B. Certificate of Product Registration from the FDA; C. Certificate of Good Manufacturing Practice from the FDA; D. Batch Release Certificate from the FDA; E. If the supplier is not the manufacturer, Certification from the Manufacturer that the supplier is an authorized distributor/dealer of the products /items; and F. For the procurement of regulated drugs, the applicable type of S-LICENSE S-1, S-3 (Retailer) S-4 (Wholesaler) S-5C (Manufacturer) S-5D (Bulk Depot/Storage) S-5E S-5I (Importer) 14. For the procurement of Infrastructure Projects, bidders must submit a valid Philippine Contractors Accreditation Board (PCAB) License and indicate compliance with the Manpower Requirements. Province of Iloilo Bids and Awards Committee Request for Price Quotation No.PHO-24-1556-NP(SV) Reference PR No.PHO-24-1556 Terms and Conditions: 1. All entries must be filled-up, written, or printed legibly. Failure to use this form will result to disqualification of your bid. 2. Delivery period: As per scheduled dates not later than December 31, 2024 3. Bids and bid securities shall be valid for one hundred twenty (120) calendar days from the date of the opening of bids. 4. Bids exceeding from the Approved Budget for the Contract (ABC) shall be disqualified. 5. The participating bidder/supplier or an authorized representative must indicate an email address or working fax number. Notice to the bidder through either of these means (email/working fax number) is considered sufficient notice. 6. The supplier/awardee(s) must conform to the Notice of Award within three (3) calendar days from notice of such award and enter into contract with the Procuring Entity within ten (10) calendar days from receipt by the winning bidder of the Notice of Award. Otherwise, the award shall be forfeited or cancelled. 7. The AWARDEE shall be responsible for the source(s) of his supplies, materials, equipment and shall make deliveries in accordance with the schedule, quality and specifications of award and purchase order. Failure of the AWARDEE to comply with the same shall be ground for the cancellation of the award and purchase order issued to the AWARDEE. 8. All deliveries by suppliers shall be subject to inspection and acceptance by the representative of the General Services Office and End User. 9. Rejected deliveries shall be construed as non-delivery of the product(s)/item(s) so ordered and shall be subject to liquidated damages, subject to the terms and conditions prescribed under paragraph 10 hereof. 10. Supplier shall guarantee his deliveries to be free from defects. Any defective item(s)/product(s) therefore that may be discovered by the End-User within the warranty period after acceptance of the same shall be replaced by the supplier within seven (7) calendar days upon receipt of a written notice to that effect. 11. Performance Security or Warranty Security, as the case may be, shall be required from the winning bidder in accordance with the provisions of R.A. No. 9184 and its revised Implementing Rules and Regulations. 12. When an occurrence of a tie among bidders takes place, i.e., two or more of the bidders are determined and declared as the Lowest Calculated and Responsive Bidder (LCRB), the winning bidder shall be determined by draw lots upon notice to the bidders concerned and/or their authorized representatives in accordance with the relevant circulars issued by the Government Procurement Policy Board (GPPB). 13. The supplier must indicate its complete business/mailing address. Otherwise, the lack thereof is a ground for disqualification. 14. All offers/quotations must be properly sealed and marked in envelopes. Unsealed or unmarked envelopes shall be rejected. 15. The printed name and signature of the bidder/supplier or of its authorized representative must be legible and verifiable and must indicate his/her position. Non-compliance is a ground for disqualification. 16. Bidders shall prepare an ORIGINAL of the Documentary Requirements for Negotiated Procurement. In addition, bidders shall submit separate COPIES thereof (Copy 1, Copy 2) and each set of documents must clearly indicate whether the same is ORIGINAL, COPY 1, or COPY 2. In the event of any discrepancy between the original and the copies, the original shall prevail. Created by Dennis T. Ventilacion Date Created 11/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       PROVINCE OF ILOILO