RFQ - Procurement of Supplies for the DRRM Division Contingency Planning for Schools on November 5-7, 2024 Request for Quotation (RFQ)   Reference Number 11413395   Procuring Entity DEPARTMENT OF EDUCATION - DIVISION OF CATANDUANES   Title RFQ - Procurement of Supplies for the DRRM Division Contingency Planning for Schools on November 5-7, 2024   Area of Delivery Catanduanes   Printable Version Solicitation Number: PR NO. 237 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Shopping - Ordinary/Regular Office Supplies & Equipment (Sec. 52.1.b) Classification: Goods Category: Office Supplies and Devices Approved Budget for the Contract: PHP 114,200.00 Delivery Period: 3 Day/s Client Agency: Contact Person: Cecile C. Ferro Chairman, Bids and Awards Committee San Roque Virac Catanduanes Philippines 4800 63-52-8113094 bac.ctd@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 30/10/2024 Last Updated / Time 30/10/2024 12:00 AM Closing Date / Time 04/11/2024 5:00 PM Description Request for Quotation for Goods and Services Date: October 30, 2024 Purchase Request No. : 2024-237 To: All Eligible Suppliers Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms & Conditions of this Request for Quotation (RFQ) and submit your quotation duly signed by you or your authorized representative in the return envelope not later than the prescribed period. Do not forget to write the Quotation No./ Purchase Request (PR) No. in front of the envelope which you must seal, sign, and submit to ASDS Office, DepEd SDO Catanduanes, San Roque, Virac, Catanduanes. For any clarification, you may contact us at telephone phone no. 052-8114063 or email address at bac.ctd@deped.gov.ph. EVA S. TOLENTINO Acting BAC-Chairman _____________________________ Signature over Printed Name Canvasser __ TERMS & CONDITIONS A. Submission of Requirements 1. All entries in the RFQ form must be accurate and legibly written. The RFQ and other requirements stated herein shall be submitted in a sealed envelope to the Bids & Awards Committee (BAC) at ASDS Office, DepEd SDO Catanduanes, San Roque, Virac, Catanduanes. 2. Document requirements: (Suppliers who had contract/s with SDO Catanduanes previously and whose documents are still valid may no longer submit these) a. Philgeps Registration b. DTI/SEC Registration c. Mayor’s Permit/Business Permit d. Tax Clearance Certificate e. PCAB License (for Infrastructure Projects) B. Evaluation of Quotations 1. Quotation shall be compared and evaluated based on the following criteria: a. Completeness of Submission b. Compliance with Technical Specifications c. Price (to be denominated in Philippine peso shall include all taxes, duties and/or levies payable). 2. Quotations exceeding the Approved Budget for the Contract shall be rejected. 3. In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation, the BAC shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005. C. Award 1. The Supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by the BAC. 2. Prior to award, an Omnibus Sworn Statement must be submitted by the Supplier. 3. Once Purchase Order is awarded, the photocopy of bank account number of the Supplier’s Company must be submitted (preferably Land Bank, if available) D. Delivery 1. Delivery of goods shall be made within 7 calendar days from the date of the receipt of the Purchase Order. 2. The item/s shall be delivered according to the requirements specified in the Technical Specifications. 3. Deliverables shall be delivered to the SDO Catanduanes or wherever the Project Site is defined, cost to the account of supplier. Risk and title pass from the supplier to the purchaser upon inspection, receipt and final acceptance of the goods at Project Site.   4. Upon the delivery of goods to the project site, the supplier shall notify the purchaser and present the following documents: a. Original and 4 copies of the Supplier’s Invoice showing the goods description, quantity, unit price and total price. b. Original and 4 copies of Delivery receipts c. Original Statement of Accounts d. Approved Purchase Order e. Warranty Certificate E. Instructions 1. Supplier shall be responsible for the source(s) of its Goods/Equipment and shall make the deliveries in accordance with the schedule and specifications of the award or purchase order. Failure of the supplier to comply with this provision shall be a ground for cancellation of the award or purchase order issued to the supplier. 2. Supplier shall pick-up the Purchase Order issued in its favor within three (3) calendar days from the date of receipt of notice. A telephone call, text message, email or use of messaging app shall constitute an official notice to the Supplier. Thereafter, if the Purchase Order remains unclaimed, the purchase shall be cancelled. 3. Supplier who accepted a Purchase Order but failed to deliver the required Goods within the time called for in the purchase order shall be disqualified from participating in DepEd’s future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under RA 9184 and it’s IRR against the supplier. 4. Rejected deliveries shall be construed as non-delivery and shall be replaced by the Supplier subject to liquidated damages for delayed deliveries. 5. All duties, excise taxes and revenue charges shall be paid by the Supplier. 6. All transactions are subject to withholding of creditable Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of Internal Revenue. 7. All pages of the Request for Quotation shall be initialed by the bidder/supplier to ensure that terms and conditions were read and to protect the BAC from any insinuation of tampering with the said documents. F. Inspection To confirm their conformity to the technical specifications all deliveries by supplier shall be subject to inspection and acceptance by the DepEd Inspectorate team and the end-user. And, all costs of the necessary laboratory tests undertaken by DepEd on the goods shall be to the account of suppliers. G. Liquidated Damages A penalty of one-tenth of the percent (0.001) of the total value of the undelivered goods shall be charged as liquidated damages for every day delay of the delivery of the purchased goods. In case the total sum of liquidated damages reaches ten percent (10%) of the total contract price, the Procuring Entity concerned may rescind the contract, without prejudice to other courses of action and remedies open to it. H. Warranty Warranty shall be for the period of six (6) months for supplies and materials and one year in case of equipment, reckoned from date of acceptance of the goods at project site. I. Payment One hundred percent (100%) of the contract price shall be paid to the Supplier after acceptance of the goods at project site and submission of the required supporting documents provided under letter D. Delivery. The Bids and Awards Committee: After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you on the item/s at price noted in this RFQ. The quotation shall be binding upon us for thirty (30) calendar days reckoned from the last day of submission indicated in the Submission Requirement. The corresponding Award or Purchase Order shall be accepted by us within 3 days from notification by DepEd SDO Catanduanes BAC. Approved Budget of the Contract for this project: P 114,200.00 ITEM NO. ITEM DESCRIPTION QTY UNIT ESTIMATED UNIT PRICE State COMPLY or NOT COMPLY UNIT PRICE TOTAL PRICE Procurement of Supplies for the DRRM Division Contingency Planning for Schools on November 5-7, 2024 USB Flashdrive 2.0 | 8gb 268 pc 400.00 Specialty paper 30 pc 70.00 Manila paper 30 pc 10.00 Permanent marker 10 box 390.00 Colored paper 2 ream 350.00 Note: Any interlineations, alteration/ erasures or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized representative/s. Supplier’s Company Name: ______________________________________________________________ Philgeps Registration Number: __________________________________ TIN _________________________ Address: __________________________________________________________________________________ Telephone/Cellphone Number: __________________________ Email: _______________________ Supplier or Authorized Representative: ________________________________________________________________________ Signature over Printed Name: ______________________________ Date: _____________________________ Note: A Special Power of Attorney is required for the Authorized Representative ************* Created by Cecile C. Ferro Date Created 29/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - DIVISION OF CATANDUANES