Repair and Renovation of OCOM Electrical Room including Roofing Works Request for Quotation (RFQ)   Reference Number 11414406   Procuring Entity BUREAU OF CUSTOMS   Title Repair and Renovation of OCOM Electrical Room including Roofing Works   Area of Delivery   Printable Version Solicitation Number: BOC-GOODS-RFQ-130-2024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Construction Projects Approved Budget for the Contract: PHP 993,377.49 Delivery Period: 0 Day/s Client Agency: Contact Person: ISAGANI DATUIN GALSIM CHIEF ADMINISTRATIVE OFFICER Gate 3, South Harbor Manila Metro Manila Philippines 63-2-5279757 bacsecretaria@customs.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 30/10/2024 Last Updated / Time 30/10/2024 12:00 AM Closing Date / Time 04/11/2024 10:00 AM Description QTY. DESCRIPTION 1 LOT A. GENERAL CONDITIONS Complete all works for the project “Repair and Renovation of OCOM Electrical Room including Roofing Works” including supply of all materials, equipment, and systems, as well as the performance of all necessary labor and processes, in accordance with the plans, specifications, the Bidding Documents, the Terms of References and other related contract documents. The contractor is not limited to the scope of works listed. He should verify all plans and actual conditions for the necessity of work. If the actual situation calls for demolition, removal, and relocation he shall include such and all concomitant works to finish as part of the scope of work. Any discrepancies found between the drawings and specifications and the site conditions or any errors or omissions in the drawings or specifications should be clarified with General Services Division (GSD) Architect /Engineer. Should the contractor fail to verify or clarify discrepancies, errors, conflicts, or omissions in the drawings and specifications, it shall be deemed that the contractor has included in the preparation of his bid the necessary works, materials, or items needed to satisfy the general scope of works. B. SCOPE 1. Mobilization a. Preparation of logistics of contractor’s equipment; b. Setting up of temporary facilities within the site; c. Setting up of necessary water and power lines required for the Project; d. Setting up of Temporary Fence Enclosure; e. Installation of Project Details Tarpaulin Signage (30x20”) with Frame located at the Front of the Project Site Location; and f. Inventory of items to turn-over. 2. Site Works a. Site demolition and dismantling; and b. Hauling of debris. 3. Structural Works a. Supply, fabrication and installation of roof beam as indicated in the plans and Bill of Quantities (BOQ); b. Supply, fabrication, and installation of Steel Trusses; and c. Supply, fabrication, and installation of Roof. 4. Masonry Works a. Supply and laying of 4” Non-Bearing Concrete Hollow Block (CHB) including plastering; b. Concrete pouring of stairs including concrete topping as indicated in the plan; and c. Restoration of demolished/dismantled concrete plant boxes, sidewalk, and road for the installation of Downspout PVC pipe. 5. Carpentry Works a. Supply and installation of ceiling board with complete standard metal furring support on all ceilings as indicated in the plans and BOQ; and b. Supply and Installation of ceiling eaves ventilation grilles with metal mesh; 6. Doors and Windows a. Supply and installation of all doors with corresponding door jambs as indicated in the plans and BOQ; 7. Electrical Works a. Dismantling of existing lighting fixture, wiring devices, roughing-ins/raceways, and accessories; b. Supply and installation of complete electrical system as indicated in the plans; c. Supply and installation all lighting fixtures as shown on the Reflected Ceiling Plan (RCP) or as specified by the architect and/or End-user’s representative; d. Supply and installation of wiring devices, switches, outlets, and accessories as indicated in the plans and BOQ; e. Supply and installation of wiring cables and roughing-ins as per plans and BOQ; f. All exposed existing electrical wirings, data cable and telephone line inside the building shall be covered using uPVC moldings, use appropriate size to accommodate the wires and cables with proper insulation, do not combine the electrical wire, data cable and telephone line on the same raceways; g. Supply and installation of Cable Trunking with cover, Distribution Board Dead Front and Door as per existing Panel board. h. Complete testing and commissioning of all electrical lighting, power and auxiliary systems using valid calibrated test equipment’s with GSD representative; i. Submission of all test reports; j. All Wiring Devices (Convenience Outlet, Lights, Switches, and Data/Tel) and Distribution Boards/Sub-Main Distribution Board Shall be labelled using labelling machine as per Electrical Design Plan; and k. Securing of electrical wiring permit and certificate of electrical inspection. 8. Plumbing Works a. Installation of new downspout; b. Tapping of new downspout to the nearest drainage line; and c. Any necessary fittings and accessories not indicated in the plans shall be provided to complete the installation. 9. Painting Works a. All surface defects shall be repaired, and all surfaces shall be scraped to remove deteriorated coatings and other deleterious materials. Surfaces shall then be cleaned with steam or with a commercial cleaner to remove all grease, oil, and chemical residues; b. Prior to painting works, surfaces on masonry, wood, and metal must be free from any dirt, grease, old paint, and rust, eliminate loose or peeling paint, and get rid of rust deposits before applying primer/putty and paint finish; c. Painting of floor, walls, and ceiling as indicated in the plans and BOQ; and d. Contractor shall ensure that all delivered painting materials to the work site shall be in original containers with seals and labels intact. Containers shall not be opened until after they have been inspected by the End-user or its duly authorized representative. 10. Airconditioning Works a. Relocation of Existing Air-Cooled Condensing Unit (ACCU) including installation of New Copper Tubing with insulation, wiring, Fan Coil Unit (FCU) Drain including tapping. 11. Demobilization a. Turn-over of items covered by inventory submitted during mobilization; b. General Site Cleaning; c. Submit working drawings (as-built plan) of the following: i. Architectural – signed and sealed by Registered and Licensed Architect only. ii. Structural – signed and sealed by Registered Civil Engineer only. iii. Electrical – signed and sealed by Professional Electrical Engineer only. iv. Electronics – signed and sealed by Professional Electronics and Communication Engineer only. v. Plumbing – signed and sealed by Registered Sanitary Engineer or Registered Master Plumber only. d. Hauling of debris and materials from the project site to the appropriate disposal area; and e. Removal and hauling of tools and equipment from the project site. 12. Permits, Licenses, and Taxes a. The contractor shall secure and pay all permits, fees, licenses, taxes, etc. necessary for the execution of the general construction works for the project. b. The contractor shall prepare the complete Contract Documents consisting of detailed designs and construction drawings (architectural, electrical, structural, mechanical, plumbing/sanitary, electronic and communication layout) in accordance needed by the Municipal Engineering Office for the building permit purposes; and c. The contractor shall prepare a weekly progress report which shall include an overall progress chart based on actual physical accomplishment of construction work and a progress chart based on actual value of accomplished construction work, among others. 13. Certifications a. The contractor must possess at least a PCAB License Category C&D, Size Range Small B; b. The contractor shall submit a Certificate of Satisfactory Performance issued by the Bureau of Customs (BOC) (for entities with previous/ongoing contract/s with the Bureau); in the absence of contract/s with BOC, from any other office/agency; and c. The contractor shall submit an International Organization for Standardization (ISO 9001:2015) Certificate in construction and contracting issued by an ISO certifying body. 14. Payment Terms The Schedule of Billing specified in the table below shall be followed by the contractor: Order of Billing Project Accomplishment Percentage First (1st) Billing At least 50% of the work has been accomplished Second (2nd) Billing At least 80% of the work has been accomplished Final Billing 100% accomplished C. SPECIFICATIONS All drawings, whether small scale or detailed drawings, are intended to work in unison with the specifications and to form part thereof, when figures are given, they are to be followed in preference to measurement by scale. Anything shown in the drawings but not mentioned in the specifications (or vice-versa) or anything not expressively set forth in either (but which is reasonably implied) shall be furnished and installed as thought specifically shown in mentioned both. 1. Pre-Construction Phase Guidelines a. A joint site inventory must be conducted and signed by the contractor, GSD, and end-user; b. The contractor must submit to GSD his Program Evaluation Review Technique (PERT) Chart/Critical Path Method (CPM) chart in Gantt Chart Form, Manpower Schedule and Equipment/tools utilization schedule before the start of the project; c. The contractor must submit to GSD the list of manpower that shall be utilized for the project along with their respective designations/roles and corresponding qualifications. The most notable figure for the project must be the project manager, preferably an architect or engineer; and d. The minimum work experience requirements for key personnel are the following: Key Personnel Requirement Relevant Experience Project-In-Charge Bachelor of Science in Architecture/Bachelor of Science in Civil Engineer (Licensed Civil Engineer/ Licensed Architect) and Building Construction Experience Five (5) years Safety Officer Building Construction Experience, National Certification Level II and Construction Occupational Safety and Health (COSH) Certificate Three (3) years Foreman Building Construction Experience Five (5) years Carpenter Building Construction Experience Five (5) years Welder Building Construction Experience and National Certification Level II Five (5) years Plumber Building Construction Experience and National Certification Level II Five (5) years Electrician Building Wiring Installation Experience and National Certification Level II Five (5) years Painter Building Construction Experience Five (5) years Mason Building Construction Experience Five (5) years Laborer Building Construction Experience Three (3) years Warehouseman Building Construction Experience Three (3) years e. The minimum major equipment requirements are the following: Equipment/Tools Number of Unit/s 1 4x2 Mini Dump Truck (4 cubic meter Capacity) 1 lot/ as necessary 2 6-wheeler Elf Truck (18ft length) 1 lot/ as necessary 3 Chipping Gun 1 unit 4 Rotary Hammer Drill 2 units 5 Electric Drill 2 units 6 Cut Off Machine 1 unit 7 Angle Grinder 2 units 8 300A Welding Machine 2 units 9 Multi-Tester Equipment 1 unit 10 Self-Levelling Laser 2 units 11 Paint Sprayer 2 units 12 Air Compressor 2 units 13 Pipe Fusion Welding Machine 1 unit 14 Vacuum Cleaner 2 units 15 Electric Sander 1 unit 16 Pressure Washer 1 unit 17 Construction Ladder 1 lot 18 Scaffolding and accessories 1 lot 19 Personal Protective Equipment (PPE) 1 lot 2. Implementation Phase Guidelines a. The contractor must submit Weekly Progress Reports as mentioned in Item B.12.c of this document including photo documentations and weather update to GSD; b. The contractor must submit weekly their daily list of manpower; c. The project manager, who must be a technical professional, must be present at the project site at all times to properly monitor/oversee the project as technical representative of the contractor’s side; d. BOC, thru its Technical Inspection and Acceptance Committee (TIAC) for Civil Works, reserves its right to conduct monitoring inspection, aside from the inspections for billing purposes. The project manager must always be present, especially during inspections for billing purposes, to ensure proper communication instead of relying on the foreman or laborers only; e. The approved floor plan and perspective drawings must be posted on a wall or board so that they are readily available and visible whenever necessary; f. Materials to be used in the construction/renovation must follow those specified in this document (Scope of Works), the drawings, and/or the BOQ. The Contractor must first secure proper approval of materials to be installed via a written document duly approved by both the end-user and GSD. Any change in materials must also have proper indorsement thereafter. g. All testings/activities (e.g., waterproofing test, leak test, slump test, continuity test, insulation resistance test, earthing test, pest control chemical certificate, etc.) conducted by the contractor must be done with the presence of a GSD Engineer/Architect. Corresponding reports must be submitted to GSD for documentation and validation within three (3) calendar days upon completion of the said testing/activity; and h. Punchlisting shall be conducted upon 95.00% completion as ascertained by the TIAC. 3. Structural Steel a. All structural steel and miscellaneous metals shall conform to American Society for Testing and Materials (ASTM) specification designation for carbon steel with a yield strength of 36,000 pounds per square inch (PSI) (A36) unless otherwise noted and shall be fabricated and erected in accordance with the American Institute of Steel Construction (AISC) specification for the design, fabrication and erection of structural steel; b. All welding works shall comply with American Welding Society (AWS) specifications standard and performed by certified welders. All welding shall be performed by electric arc process and shall be done using approved electrodes as required by the building code. Welds are designed for full stress; c. Apply two coats of epoxy primer for all structural shapes prior to erection, repaint areas affected by welding works; and d. All bolts, screw or reinforced bar that will be drilled on concrete slab, column, wall, and beams shall be coated in Structural Epoxy before installation. i. Roof Beam Use 2x4”x2.0mm Tubular Steel ii. Roof Framing Use 2”x6.0mm(Top and Bottom) and 1.5”x6.0mm(Web Members) Angle Bar Steel for Truss with 2x3”x2.0mm Tubular Steel spaced at 400mm from bottom up to apex of the roof connected by 1.5”x6.0mm Angle bar as a c-purlins connector, 10mm Ø Round bar for Sagrod in between C-purlins spaced at 1.2m on center and fascia board with angle bar frame. iii. Roof Use gauge \ 24 Longspan Prepainted Corrugated type for roof, Gauge\ 24 prepainted for gutter and flashing and 10mm Double foil for insulation. 4. Masonry a. 4” CHB shall have a minimum plaster thickness of ½’’ on both side; b. Wall reinforcement shall be 10mm diameter deformed bar spaced at every two layers of CHB horizontally and 600mm vertically; c. Cement shall be standard Portland cement, ASTM C, 150 – 68 TYPES 1; d. Mixture of mortar shall be Class C: one (1) part Portland cement and four (4) parts sand volume; and e. Mixture of concrete topping shall be one (1) part Portland cement and two (2) parts sand volume. 5. Carpentry Works a. Ceiling Use 12mm MR Gypsum board for all Toilet, 6mm Fiber Cement board for the outside eaves , 19x50x0.5mm Double Furring spaced @ 400mm on center, 12x38x0.8mm Carrying Channel spaced @ 1.2m on center, 25x25x0.5mm Wall angle along perimeter of the area as shown/indicated in the plans and BOQ. 6. Door a. Door i. Use 1000x2100 - 40mm Thk Fire Rated Single Swing Steel Door on 2x5" Steel Door Jamb ii. Unless otherwise specified and approved, brass, chromed plated loose pin hinges, finely finished. iii. At least four (4) pieces of hinges per leaf of doors for 2.10 meters height. Use heavy duty ball bearing hinges or approved equal. iv. All doors shall be equipped with high grade, heavy duty or standard cylindrical locksets, door closer and stopper. (Submit material and accessories for approval). 7. Painting Application of Plastered Paint Finish on all interior and exterior walls/partitions, ceiling, and concrete surfaces within the scope of the interior and exterior renovation works unless otherwise indicated in the plans and specifications. a. All paint and accessories, materials incorporated in or forming a part thereof shall be subject to the approval and selection of color, tint, finish, or shade by the Architect; b. Painting of all surfaces, except otherwise specified shall be (3) coats work, one primer and two finish coats; c. All paint materials shall meet the requirements of paint materials under class A; d. All surfaces to be painted shall be examined carefully before beginning any painting work, and other trade works installed in workmanship condition to receive paint or ant particular finish; e. All paint materials shall meet the requirements of the specifications set by GSD and shall be delivered on the job in the original container, with labels intact and seal unbroken; f. Wall Elastomeric paint shall be used, and preparation and application must be according to the manufacturer’s instructions; g. Ceiling Flat latex paint shall be used, and preparation and application must be according to the manufacturer’s instructions; h. Floor Rubber Solvent-based coating paint shall be used, and preparation and application must be according to the manufacturer’s instructions; i. Metal surfaces; Automotive Lacquer paint shall be used, and preparation and application must be according to the manufacturer’s instructions. Use spray paint; and j. Color pigments shall be used to produce the exact shades of paint, which shall conform to the approved color scheme. 8. Plumbing Works a. The work covered by this section consists of furnishing all materials, labor, tools, and equipment in performing all necessary operations for the installation of the complete plumbing system of applicable drawings. All plumbing works shall conform to the National Plumbing Code of the Philippines; b. Drainage pipe shall be PVC series 1000; and c. Use 4” PVC pipe for downspout. 9. Electrical Works a. Quality Assurance - All materials to be used shall be new and shall conform with the reference codes and standards. Use of materials shall be further be governed by other requirements, impose on other sections of these specifications. Materials shall be subject to test necessary their fitness if so requires; b. Alternate Materials - use of any material, not specified in these specifications may be allowed provided such alternate has been approved by the agency in accordance with generally accepted standards; c. Identification of Materials - Each length of pipe, fitting, box, fixture, and device used in the electrical system shall have cast, stamped or indelibly marked on it the manufacturer's trademark or name, the weight, type and classes or product when so required by the standards mentioned above; d. Wires and Cables i. All wires shall be copper, soft-drawn and annealed, shall be of 99% conductivity, shall be smooth and true and of the cylindrical form and shall be within +/-1% variation of the actual size called for. ii. Wires and cables shall be plastic insulated for 600 volts working pressure, type Thermoplastic High Heat-resistant Nylon-Coated (THHN) unless otherwise noted. iii. All wires and cables shall be color coded, color-coding of wires are as follows: (a) Line 1 – red (b) Line 2 – yellow (c) Line 3 – blue (d) Ground - Green iv. Minimum size of branch circuit wire shall be 3.5 mm2 THHN for power and lighting system with 3.5mm2 THHN minimum ground wire. v. Wires 3.5 mm2 and bigger shall be stranded. e. Switches i. Switches shall be flush mounted and rated at 15 Amperes (Amps), 250 volts, one way, three-way as required. ii. Switches shall be quiet type, spring loaded, and the cover plates shall be subject to the approval of GSD Architect and Engineer. f. Receptacles i. Receptacles shall be duplex, flush mounted and rated at 10 Amps., 250 volts, parallel or tandem slots with grounding slots as required. All 110 volts receptacle outlets shall be rated 15 Amps, 120 volts. 220 volts receptacle outlets shall be distinct from the 110 volts receptacle outlets in terms of configurations and shall be provided with markings. ii. Cover plates shall be subject to the approval of the Architect and the Engineer. Stainless steel cover plate shall be required on all wet or damped area. iii. All receptacle outlets with Ground-Fault Circuit Interrupters (GFCI) shall be rated for 250 volts application with a sensitivity setting of 300 milliamps. D. CODES AND STANDARDS The Project shall conform to the requirements for the necessary standards relative to each aspect. The following standards are as follows, but not limited to, viz: i. National Building Code of the Philippines (NBCP) – PD 1096; ii. National Structural Code of the Philippines (NSCP); iii. National Fire Protection Association (NFPA); iv. Philippine Electrical Code (PEC); v. New Electrical Engineering Law – RA 7920; and vi. National Plumbing Code of the Philippines. NOTE: IT SHALL BE THE DUTY AND RESPONSIBILITY OF THE CONTRACTOR TO PROVIDE PRECAUTIONARY MEASURES TO ENSURE SAFETY TO ANY PERSONS OR WORKMEN AND ADJACENT PROPERTIES, STRUCTURES, AND OTHER PEOPLE FOR DAMAGE AND INJURY Interested suppliers are required to submit original/certified true copy of the following: 1) valid and current Mayor’s Permit, (In case of expired MP/BP, Submit copy of recently expired permit and official receipt as proof of renewal), 2) DTI/SEC Registration (for partnerships/corporations, attach General Information Sheet & Articles of Incorporation), 3) PHILGEPS Registration Certificate, 4) Original duly signed Omnibus Sworn Statement (OSS) and Original Notarized Secretary’s Certificate in case of a corporation, partnership, or cooperative; or Original Special Power of Attorney of all members of the joint venture giving full power and authority to its officer to sign the OSS and do acts to represent the Bidder, 5) Latest Income/Business Tax Return, 6) PCAB License (License Category - C & D, Size Range - Small B), 7) Certificate of Satisfactory Performance issued by the Bureau of Customs (for contracts entered into with the Bureau) or from any other office/agency, if the former is not applicable and 8) duly signed price quotation form (Annex “A”). All must be properly signed and sealed. Must be submitted in hard copy. Submission of quotation and eligibility documents in hard copy is on or before November 04, 2024, 10:00 a.m., at General Services Division (GSD), Ground Floor, OCOM Building, Port Area, Manila. Award of contract shall be made to the lowest quotation, which complies with the minimum description as stated above and other terms and conditions stated in the price quotation form. Awarded Bidder must secure Performance Security/Performance Bond 30% of Contract Price upon receipt of Notice of Award. Any interlineations, erasures or overwriting shall be valid only if they are signed or initialed by the bidder or his/her duly authorized representative/s. The BOC reserves the right to accept or reject any or all quotations and to impose additional terms and conditions as it may deem proper. Other Information For inquiry, you may contact us at Telefax no. 8526-6571 or email us at boc-svp@customs.gov.ph. Created by ISAGANI DATUIN GALSIM Date Created 29/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       BUREAU OF CUSTOMS