PROCUREMENT OF VARIOUS ICT & OFFICE EQUIPMENT Notice for Negotiated Procurement   Reference Number 11002927   Procuring Entity MUNICIPALITY OF LAPINIG, NORTHERN SAMAR   Title PROCUREMENT OF VARIOUS ICT & OFFICE EQUIPMENT   Area of Delivery Northern Samar   Printable Version Solicitation Number: GOODS-NP2024-06 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Two Failed Biddings (Sec. 53.1) Classification: Goods Category: Office Equipment Approved Budget for the Contract: PHP 1,616,900.00 Delivery Period: 15 Day/s Client Agency: Contact Person: Ma Devorah D. Cidro Buyer Coordinator San Buenaventura St. Lapinig Northern Samar Philippines 6423 63-063-09167520867 devzordic@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 02/07/2024 Last Updated / Time 02/07/2024 12:00 AM Closing Date / Time 22/07/2024 8:00 AM Description Republic of the Philippines Province of Northern Samar Municipality of Lapinig BIDS AND AWARDS COMMITTEE INVITATION FOR NEGOTIATED PROCUREMENT PROCUREMENT OF VARIOUS ICT AND OFFICE EQUIPMENT GOODS-NP2024-06 1. In view of the two (2) Public Biddings, the Municipal Government of Lapinig, N. Samar through its Bids and Awards Committee (BAC) invites interested Bidders to participate in the negotiation for the Project, “Procurement of Various ICT and office Equipment” in accordance with Section 53.1 of the Revised Implementing Rules and Regulations (IRR) of Republic Act (R.A.) No. 9184, otherwise known as the “Government Procurement Reform Act.” The Approved Budget for the Contract (ABC) is One Million Six Hundred Sixteen Thousand Nine Hundred Pesos Only (Php 1,616,900.00). For more details on this project, please refer to attached Schedule of Requirements (Annex A) and Technical Specifications (Annex B). 2. The following eligibility and technical documents, as well as the Financial Proposal Form (Annex C) shall be submitted on July 22, 2024, before 10:00 a.m. at the Conference Room, Mun. Hall, Lapinig, N. Samar: a. PhilGEPS Membership Certificate (Platinum) or in the absence of PhilGEPS Certificate, Bidder may opt to the following: i. DTI Business Name Registration or SEC Registration Certificate or Cooperative Development Authority. ii. Valid and Current Mayor’s Permit/License to Operate iii. Tax Clearance per Executive Order 398, Series of 2005 as finally, reviewed and approved by the BIR. iv. Audited Financial Statements b. Statement of all Ongoing Government and Private Contracts c. Bid Security issued in favor of the Municipal Government of Lapinig shall be either in the following forms and amount: i. 2% of the ABC, if cash or cashier’s//manager’s check, bank draft/guarantee or irrevocable letter of credit issued by a Universal or Commercial bank; ii. 5% of the ABC, if survey bond with certification from Insurance Commission that such Insurance Company is authorized to issue such security; iii. Bid Securing Declaration. Sample form is attached as Annex D. d. Compliance with the Schedule of Requirements (Annex A) and Technical Specifications (Annex B); e. Notarized Omnibus Sworn Statement (Form – Annex E); f. Authority of the Signatory; 3. Opening of the eligibility documents, technical documents and financial proposal will be on July 22, 2024, 10:00 a.m. 4. For further information, you may contact BAC Secretariat at 09167520867 from 8:00 a.m. to 5:00 p.m. (working days and hours only). 5. The Municipal Government of Lapinig Northern Samar reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders. 6. For further information, please refer to: MA. DEVORAH D. CIDRO BAC Secretariat Municipal Budget office, 2nd Floor, Mun. Hall, Lapinig,Northern Samar Cp \ 09167520867 (Sgd)ENGR. ANGELES M. MAESTRE BAC Chairperson Technical Specifications Project Name: Procurement of Various ICT and Office Equipment Airconditioning Unit 6 unit Split Type, Wall Mounted Inverter 1.5 Hp/ ECO mode/ 4D Air Cleaning Action/Self Diagnosis/Sleep Mode/Led Display/Highly Efficient Compressor and Motor/Hydrauphilic Aluminum Fins with free installation" Drone 1 unit Compact & Foldable Design dual camera 48MP photos/4K/60fps HDR Video Effortlessly Epic Imaging/10-bit HLG mode/46 minutes of flight time/04HD Video Transmission with advance RTH" Computer Desktop (all in one PC) with UPS 6 unit 23" Windows 11 Home-64Bit Intel Core i5-1240P processor/ 8gbDDR4/500SSD, 1TB HDD 1920x1080 resolution 23.8" screen Full HD Display Tablet 1 unit 11" size/ 8.0MP/CPU Speed 2.2GHz Octa Core/TFT 8gb RAM/128gb-256gb Storage MicroSD up to 1gb/USB 2.0/3.0 Wifi direct/bluetooth/7040mAH Android Phone, 3 unit 12gb RAM/256gb Storage Camera: rear: 108mp/front: 32mp Mediatek Helio G99 Octa Core 6.7""size/Battery: 5000mAh support USB OTG " Laptop, Intel Core i7,13th GEN 1 unit Processor Model- i713700HX Display: 17", Intel Core, PS-2.10GHz Windows11-64bit/16gbRAM DDR5/512gbSSD/ NVIDIA®GeForce RTX 4060 Laptop i7 3 unit Display: 15.6" ,Octa Core,(1.8GHzboost up to 4.3GHz) Windows 11, 8 GB DRR4/512 SSD NVIDIA®GeForce®RTX TM 3050Ti Camera: Full HD" Laptop i5 3 unit Intel core i5-1235U/Intel Iris Xe Graphics Memory:8gb 3200MHz of DDR4 Storage: 512 NVMe SSD 15.6"" FHD(1920x1080)/ Windows 11 Home g System Laptop i3 4 unit RAM: 8GB; Hard Drive/SSD: 512; Processor: Intel Core (i3) updated Generation; OS: Windows 11 Home or Professional 64-bit and Screen: 14-15-inch FHD, Any available color Printer Multi-function 9 unit (can print,scan,photocoy long size bond paper) SMART LED TV 75 1 unit 4K Ultra HD Android TV Connectivity: 4XHDMI 2.0/ 2X USB 2.0 Smartphone Connectivity/ Wi-Fi standard HDCP/Bluetooth Profile Support Composite video inputs/Ethernet inputs HDMI Ports Warranty 1 Year Electric Fan,box type 2 unit 16" 3 leaves Fan Blade with thermal cut off fuse durable plastic body design Tilting Fan design/Push button Switch Top handle for ease of carrying Electric Fan, Orbit Ceiling Fan 3 unit 18" metal blade 3leaves 4-speed remote switch,with thermal fuse protection,High performance motor Electric Fan, Stand Fan 3 unit 16" Fan Blade/ Three Speed Control (low-mid-high) Heat Protected Motor/Fire Retardant Action Solid Stand Base/160 Oscillation Action Water Dispenser, Hot & Cold 1 unit Bottom Loading for ease replacement Heating power: 550W Cooling current:1.0A Water Proof class:IPX1 Climate class:T/UV Sterilization External heating element Earth-connected power water dispensing-cup push warranty (Parts-Labor):1 yr Warranty (compressor) 3yrs Automatic Voltage Regulator (AVR) 6 unit AC 150V-250V Capacity: 1000W Laser Pointer for presentation, wireless 1 unit UPS (Uninterruptable Power Supply) 2 unit Portable External SSD 1TB 4 unit USB 3.2 Gen 2 Type C port works with windows and Mac with high-performance transfer of files Airconditioning Unit Split Type Wall Mounted Inverter 1.5 Hp/ ECO mode/ 4D Air Cleaning Action/Self Diagnosis/Sleep Mode/Led Display/Highly Efficient Compressor and Motor/Hydrauphilic Aluminum Fins with free installation Drone Compact & Foldable Design dual camera 48MP photos/4K/60fps HDR Video Effortlessly Epic Imaging/10-bit HLG mode/46 minutes of flight time/04HD Video Transmission with advance RTH Computer Desktop (all in one PC) with UPS 23" Windows 11 Home-64Bit Intel Core i5-1240P processor/ 8gbDDR4/500SSD, 1TB HDD 1920x1080 resolution 23.8"" screen Full HD Display Tablet 11" size/ 8.0MP/CPU Speed 2.2GHz Octa Core/TFT 8gb RAM/128gb-256gb Storage MicroSD up to 1gb/USB 2.0/3.0 Wifi direct/bluetooth/7040mAH Android Phone, 12gb RAM/256gb Storage Camera: rear: 108mp/front: 32mp Mediatek Helio G99 Octa Core 6.7"size/Battery: 5000mAh support USB OTG Laptop, Intel Core i7,13th GEN Processor Model- i713700HX Display: 17", Intel Core, PS-2.10GHz Windows11-64bit/16gbRAM DDR5/512gbSSD/ NVIDIA®GeForce RTX 4060 Laptop i7 Display: 15.6" ,Octa Core,(1.8GHzboost up to 4.3GHz) Windows 11, 8 GB DRR4/512 SSD NVIDIA®GeForce®RTX TM 3050Ti Camera: Full HD Laptop i5 Intel core i5-1235U/Intel Iris Xe Graphics Memory:8gb 3200MHz of DDR4 Storage: 512 NVMe SSD 15.6"" FHD (1920x1080)/ Windows 11 Home g System Laptop i3 RAM: 8GB; Hard Drive/SSD: 512; Processor: Intel Core (i3) updated Generation; OS: Windows 11 Home or Professional 64-bit and Screen: 14-15-inch FHD, Any available color Printer Multi-function (can print,scan,photocoy long size bond paper) SMART LED TV 75" 4K Ultra HD Android TV Connectivity: 4XHDMI 2.0/ 2X USB 2.0 Smartphone Connectivity/ Wi-Fi standard HDCP/Bluetooth Profile Support Composite video inputs/Ethernet inputs HDMI Ports Warranty 1 Year Electric Fan,box type 16" 3 leaves Fan Blade with thermal cut off fuse durable plastic body design Tilting Fan design/Push button Switch Top handle for ease of carrying Electric Fan, Orbit Ceiling Fan 18" metal blade 3leaves 4-speed remote switch,with thermal fuse protection,High performance motor Electric Fan, Stand Fan 16" Fan Blade/ Three Speed Control (low-mid-high) Heat Protected Motor/Fire Retardant Action Solid Stand Base/160 Oscillation Action" Water Dispenser, Hot & Cold Bottom Loading for ease replacement Heating power: 550W Cooling current:1.0A Water Proof class: IPX1 Climate class: T/UV Sterilization External heating element Earth-connected power water dispensing-cup push warranty (Parts-Labor):1 yr. Warranty (compressor) 3yrs Automatic Voltage Regulator (AVR) AC 150V-250V Capacity: 1000W Laser Pointer for presentation, wireless UPS (Uninterruptable Power Supply) Portable External SSD 1TB USB 3.2 Gen 2 Type C port works with windows and Mac with high-performance transfer of files Others: - Free Delivery to Municipality of Lapinig - Should have MS Office for the Desktop & Laptop (Preinstalled & Activated) - Warranty certificate: a. Supplier shall issue certificate of warranty inclusive of labor Other Requirements: 1. Brochure (original or internet download) or equivalent documents of the brand/model of the goods being offered showing compliance to the required technical specifications. 2. Manufacturer’s Certification that: a. The bidder is authorized to distribute/ deal/ resell the particular product being offered nationwide b. The Products/Items must be of known brand and known with its quality. c. The goods and all accessories/parts to be supplied are brand new, original and available in nearby town/cities d. The bidder must have an authorized service center of the brand/model of the goods being offered, but not limited to, regular precautionary maintenance in nearby town/cities. e. The bidder must have authorized personnel who can immediately respond to our query about the product. f. The guarantee of availability of parts is 5yrs. g. The installer of units is authorized/accredited by the dealer/manufacturer 3. Warranty Term: - For the AIR CONDITIONER – Compressor: 5yrs/ Labor: Parts and Service: 1year - For the LAPTOP/DESK TOP – with preinstalled & activated MS Office Warranty certificate; - The Supplier shall issue certificate of warranty inclusive of labor for each product purchased - Product must be replaced if it is damaged within one (1) week after the delivery. Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 OFFICE EQUIPMENT note: Please see the details indicated in the notice description 1 Lot 1,616,900.00 Pre-bid Conference Date Time Venue 10/07/2024 10:00 AM @ Conference Room, Mun. Hall, Lapinig, N. Samar Created by Ma Devorah D. Cidro Date Created 01/07/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       MUNICIPALITY OF LAPINIG, NORTHERN SAMAR