IB-2024-10-33 SUPPLY & DELIVERY OF CATERING SERVICES FOR FY 2024 FOR THE MONTH OF NOVEMBER AND DECEMBER ACTIVITIES OF THE EASTERN VISAYAS STATE UNIVERSITY-MAIN CAMPUS Invitation to Bid (ITB)   Reference Number 11351199   Procuring Entity EASTERN VISAYAS STATE UNIVERSITY   Title IB-2024-10-33 SUPPLY & DELIVERY OF CATERING SERVICES FOR FY 2024 FOR THE MONTH OF NOVEMBER AND DECEMBER ACTIVITIES OF THE EASTERN VISAYAS STATE UNIVERSITY-MAIN CAMPUS   Area of Delivery Leyte   Printable Version Solicitation Number: IB-2024-10-33 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 426,000.00 Delivery Period: 2 Month/s Client Agency: Contact Person: VINCENT B. CABANTOC Head, BAC Secretariat Salazar St., Quarry District Tacloban City Leyte Philippines 6500 63-53-3254836 63-53-3212966 evsu.bacsecretariat@evsu.edu.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 12/10/2024 Last Updated / Time 12/10/2024 12:00 AM Closing Date / Time 05/11/2024 1:30 PM Description Republic of the Philippines EASTERN VISAYAS STATE UNIVERSITY Tacloban City BIDS AND AWARDS COMMITTEE INVITATION TO BID SUPPLY & DELIVERY OF CATERING SERVICES FOR FY 2024 FOR THE MONTH OF NOVEMBER AND DECEMBER ACTIVITIES OF THE EASTERN VISAYAS STATE UNIVERSITY-MAIN CAMPUS 1. The EASTERN VISAYAS STATE UNIVERSITY, through the FY 2024 INTERNALLY GENERATED FUND (IGF) intends to apply the sum of Four Hundred Twenty-Six Thousand Pesos (Php426,000.00) being the ABC to payments under the contract for IB-2024-10-33. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The EASTERN VISAYAS STATE UNIVERSITY now invites bids for the above Procurement Project. Delivery of the Goods is required by EVSU-Main Campus within Two (2) months from the receipt of Notice to Proceed (NTP) and after issuance of a Call-Off. Bidders should have completed, within 2 years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective Bidders may obtain further information from EASTERN VISAYAS STATE UNIVERSITY and inspect the Bidding Documents at the address given below during office hours from 9:00 A.M. to 5:00 P.M, Monday to Friday. 5. A complete set of Bidding Documents may be acquired by interested Bidders October 12, 2024 – November 05, 2024 (except on Saturdays, Sundays & Holidays) from the given address below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of: Total ABC of the Lot/s Cost of Bidding Documents (in Php) 500,000.00 and below 500.00 More than 500,000.00 up to 1 million 1,000.00 The Procuring Entity shall allow the bidder to present its proof of payment for the fees in person or through e-mail at evsu.bacsecretariat@evsu.edu.ph. Prospective bidders who intend to purchase the bidding documents may opt for the following mode of payment: a. Payment at the EVSU-Main Campus Cashiering Office (transaction hours: 8:00 AM - 3:30 PM) i. Step 1: Proceed to the Office of the BAC Secretariat for the issuance of payment slip. ii. Step 2: Present payment slip to the Cashiering Office for payment of the bid docs fee. iii. Step 3: Present proof of payment/official receipt to the Office of the BAC Secretariat. iv. Step 4: BAC Secretariat release copy of the PBD, its Bid Bulletin/s, and other attachments. b. Payment thru bank: • Account name: EVSU Tacloban Campus • Bank: Development Bank of The Philippines (DBP) • Account number: 000-00090-775-3 Note: Bidder must send its proof of payment for the fees to evsu.bacsecretariat@evsu.edu.ph Bidding Documents may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) (wwwphilgeps.gov.ph) and the Eastern Visayas State University website (https://www.evsu.edu.ph) provided that Bidders shall pay the nonrefundable fee for the bidding documents not later than the submission of their bids. 6. The Eastern Visayas State University will hold a Pre-Bid Conference through a hybrid platform on October 22, 2024, 2:00 P.M. at Eastern Visayas State University at the Office of Vice President for Administration and Finance Conference Room, Tacloban City & through video conferencing via Google Meet which shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat thru: a. The bidder has the option to submit bid electronically or manually on or before November 05, 2024, 1:30 P.M. If a bidder chooses to submit an electronic bid, the same bidder shall submit a bid manually for the same project on or before November 07, 2024, 2:00 P.M., for evaluation purposes during post-Qualification. Further instructions on the submission and receipt of electronic bids are provided in BDS (ITB Clause 15); and, b. If a bidder chooses to submit manually, the manual bid shall be sufficient for evaluation purposes during the Opening of Bids, and electronic submission shall no longer be required. The same shall be submitted at the address indicated below on or before November 05, 2024, 1:30 P.M. (BAC Secretariat time). Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be through a hybrid platform at the Eastern Visayas State University at the Office of Vice President for Administration and Finance Conference room, Tacloban City & through video conferencing via Google Meet on November 05 2024, 2:00 P.M. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 10. The EASTERN VISAYAS STATE UNIVERSITY reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 11. You may visit the following websites: For downloading of Bidding Documents: PhilGEPS Website: wwwphilgeps.gov.ph EVSU Website: www.evsu.edu.ph/philgeps-posting-2024-public-bidding/ For online bid submission: Send to evsu.bacsecretariat@evsu.edu.ph 12. For further information, please refer to: THE SECRETARIAT Bids and Awards Committee Eastern Visayas State University Salazar Street, Quarry District, Tacloban City, Leyte 6500, Philippines Telephone No. 0953-355-7046 Tm Email: evsu.bacsecretariat@evsu.edu.ph (SGD) BENEDICTO T. MILITANTE, JR., Ph.D., J.D. Vice President for Administration & Finance Chairperson, Bids and Awards Committee Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Catering Services 10-0575-24 Internalization (IZN), 10-0572-24 Externalization (NOVEMBER & DECEMBER) 1 Lot 190,000.00 2 Catering Services 10-0573-24 UQAAC (DECEMBER) 1 Lot 40,000.00 3 Catering Services 10-0568-24 SPO, 10-0569-24 SPO, 10-0570-24 SPO (DECEMBER) 1 Lot 196,000.00 Pre-bid Conference Date Time Venue 22/10/2024 2:00 PM Eastern Visayas State University at the Office of Vice President for Administration and Finance Conference Room, Tacloban City & through video conferencing via Google Meet Created by VINCENT B. CABANTOC Date Created 11/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       EASTERN VISAYAS STATE UNIVERSITY