SECOND CLEANING OF AIRCONDITIONING UNIT OF DIVISION OFFICE FOR THE SEMI-ANNUAL SERVICE CLEANING OF ACU IN THE CARCAR CITY DIVISION Request for Quotation (RFQ)   Reference Number 11426706   Procuring Entity DEPARTMENT OF EDUCATION - DIVISION OF CARCAR CITY   Title SECOND CLEANING OF AIRCONDITIONING UNIT OF DIVISION OFFICE FOR THE SEMI-ANNUAL SERVICE CLEANING OF ACU IN THE CARCAR CITY DIVISION   Area of Delivery Cebu   Printable Version Solicitation Number: 83 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Airconditioning Maintenance Services Approved Budget for the Contract: PHP 63,200.00 Contract Duration: 30 Day/s Client Agency: Contact Person: JOELYZA M. ARCILLA BAC Chairman P. Nellas St. Carcar Cebu Philippines 6019 63-32-3401401 63-977-4562058 bac.carcarcity@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 01/11/2024 Last Updated / Time 01/11/2024 12:00 AM Closing Date / Time 04/11/2024 10:00 AM Description Republic of the Philippines Department of Education Region VII, Central Visayas DIVISION OF CARCAR CITY P. Nellas St., Poblacion III, City of Carcar BIDS AND AWARDS COMMITTEE REQUEST FOR QUOTATION The DepEd Carcar City Division invites all interested suppliers, which are registered in the PhilGEPS, to submit their lowest price proposal/quotation on the items listed below, subject to the following conditions and the attached Terms of Reference (TOR): UNIT QTY DESCRIPTION OF ARTICLES UNIT PRICE APPROVED BUDGET FOR THE CONTRACT (ABC) AIRCONDITION UNIT-NEW BUILDING 2nd FLR SIXTY-THREE THOUSAND TWO HUNDRED PESOS ONLY (Php63,200.00) SDS Office set 1 2.5Hp SDS & ASDS Secretary Office set 1 2.5Hp set 1 1.5Hp SDS Room set 1 1.0Hp ASDS Office set 1 1.5Hp CID Office set 1 3Hp set 1 1.5Hp Training Laboratory sets 3 3Hp SGOD Chief's Office set 1 1.5Hp IT & ENGINEERING'S OFFICE set 1 3Hp CID Chief's Office set 1 1.5Hp Planning's Office set 1 1.0Hp AIRCONDITION UNIT - NEW BUILDING 1st FLR M&E, LEGAL & YOUTH FORMATION Office set 1 1.5Hp HR Office set 1 2.0Hp RECORDS Office set 1 1.5Hp BUDGET Office set 1 1.0Hp ADMIN Office set 1 1.5Hp ACCOUNTING's Office set 1 2.0Hp set 1 1.5Hp CASHIER's Office set 1 1.5Hp PAYROLL's Office set 1 1.5Hp SUPPLY Office set 1 1.5Hp set 1 1.5Hp AIRCONDITION UNIT-OLD BUILDING (INDUSTRIAL ARTS) SOCMOB Office set 1 1.5Hp CLINIC set 1 1.5Hp set 1 1.0Hp HRDD Office set 1 1.0Hp LIBRARIAN Office set 1 1.5Hp PDO & PSDS Office set 1 2.5Hp set 1 1.5Hp AIRCONDITION UNIT-ALS BUILDING ALS Office set 1 2.5Hp set 1 1.5Hp Note: 1 month warranty on workmanship on the cleaning *****nothing follows***** Please use the attached Reply Slip in submitting price quotation to the IC Office or through email or fax at the contact information indicated below. The deadline of submission of the proposal/quotation is on NOVEMBER 4, 2024 at 10:00 am at the following contact information: Contact person: JOELYZA M. ARCILLA EdD, CESE BAC Chairman Or BETHLEHEM M. NAVARES BAC Secretariat Office Address: DepEd Carcar City Division P. Nellas St., Pob. III, Carcar City Telefax: 487-8495 E-mail: bac.carcarcity@deped.gov.ph TERMS OF REFERENCE See Above I. Scope of Work and Job Specifications ll. Approved Budget for the Contract The price quotation should not exceed the Approved Budget for Contract (ABC) SIXTY-THREE THOUSAND TWO HUNDRED PESOS ONLY (Php63,200.00) inclusive of 12% VAT and all other applicable taxes and charges. The price quotation must be valid for thirty (30) days from submission and should not be subject to change/increase during the implementation of the contract. lll. Mode of Procurement The mode shall be Small Value Procurement as provided under Section 53.9 of the Revised Implementing Rules and Regulations (RIRR) of Republic Act No. 9184, otherwise known as the Government Procurement Reform Act. IV. General Conditions All entries in the quotation must be typewritten in company's letterhead, duly signed by the supplier/dealer or its duly authorized representative. PHILGEPS Registration Certificate shall be attached to the quotation upon submission to the Bids and Awards Committee Secretariat. All bids shall be considered as fixed prices and not subject to price escalation during contract implementation. For verification purposes, the bidder with the lowest bid shall be required to present the original copy of submitted required documents, specified in the REPLY SLIP, including mayor's permit, DTI business name registration and/or tax clearance certificate, as appropriate. The Procuring Entity reserves the right to reject any or all quotations/bids, to annul the procurement process, to reject all quotations/bids at any time prior to contract award, without thereby incurring any liability to the affected Bidder(s), and to accept only the offer that is most advantageous to the Government. V. Contract Duration Within thirty (30) days VI. Terms of Payment Upon full delivery. Any amount under this Agreement or Terms of Reference are inclusive of all applicable taxes and charges. Special Conditions/Other Documents Required for Awarding of Contract The bidder with the lowest quotation shall be required to submit and present the following documents, for verification/validation: 1. Valid PHILGEPS Registration Certificate; 2. Registration certificate from the Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives, or any proof of valid business registration; 3. Valid Mayor's permit issued by the city or municipality where the principal place of business of the prospective supplier is located; 4. Certificate of Registration from the Bureau of Internal Revenue (BIR) and Tax Clearance certificate and/or Latest Income Tax Return (ITR); and VIII. Limitation of Liability Subject to the Procuring Entity's obligation to pay the price due to the Supplier, either party's liability in contract, tort or otherwise (including negligence) arising directly out of or in connection with this Terms of Reference of the performance or observance of its obligations under this Terms of Reference and every applicable part of it shall be limited in aggregate to the Price. Termination The agreement between the Procuring Entity and the Supplier shall be effective upon its approval by the former and acceptance by the latter, and shall continue, unless terminated sooner or until the completion date and completion of issues to be delivered. Either Party may terminate the agreement upon notice in writing if the other is in breach of any material obligation contained in this Terms of Reference, which is not remedied (if it is capable of being remedied) within 30 days of written notice from the other Party so to do. Any termination of the agreement (howsoever occasioned) shall not affect any accrued rights or liabilities of either Party, nor shall it affect the coming into force or the continuance in force of any provision hereof which is expressly or by implication intended to come into or continue in force on or after such termination. X. Miscellaneous The failure of either party to enforce its rights based on the agreement under this Terms of Reference at any time for any period shall not be construed as a waiver of such rights. If any part, term or provision of this Terms of Reference is held illegal or unenforceable neither the validity nor enforceability of the remainder of the provisions shall be affected. Neither Party shall be liable for failure to perform or delay in performing any obligation under this Terms of Reference if the failure or delay is caused by any circumstances beyond its reasonable control, including but not limited to acts of god, war, civil commotion or industrial dispute. If such delay or failure continues for at least 7 days, the Party not affected by such delay or failure shall be entitled to terminate this Agreement by notice in writing to the other. It is understood that all the relevant provisions of the Republic Act No. 9184 (Government Procurement Reform Act) and its Implementing Rules and Regulations-A (IRR-A) shall apply, govern, and complement the agreement arrived at under this Terms of Reference. JOELYZA M. ARCILLA EdD, CESE BAC Chairman  REPLY SLIP Name of Supplier Address: Business Registration No.: Tax Identification No. PhilGEPS Registration No.: After having carefully read and accepted the provisions under the Terms of Reference, l/we quote you on the item at prices noted below: UNIT QTY DESCRIPTION OF ARTICLES UNIT PRICE TOTAL PRICE AIRCONDITION UNIT-NEW BUILDING 2nd FLR SDS Office set 1 2.5Hp SDS & ASDS Secretary Office set 1 2.5Hp set 1 1.5Hp SDS Room set 1 1.0Hp ASDS Office set 1 1.5Hp CID Office set 1 3Hp set 1 1.5Hp Training Laboratory sets 3 3Hp SGOD Chief's Office set 1 1.5Hp IT & ENGINEERING'S OFFICE set 1 3Hp CID Chief's Office set 1 1.5Hp Planning's Office set 1 1.0Hp AIRCONDITION UNIT - NEW BUILDING 1st FLR M&E, LEGAL & YOUTH FORMATION Office set 1 1.5Hp HR Office set 1 2.0Hp RECORDS Office set 1 1.5Hp BUDGET Office set 1 1.0Hp ADMIN Office set 1 1.5Hp ACCOUNTING's Office set 1 2.0Hp set 1 1.5Hp CASHIER's Office set 1 1.5Hp PAYROLL's Office set 1 1.5Hp SUPPLY Office set 1 1.5Hp set 1 1.5Hp AIRCONDITION UNIT-OLD BUILDING (INDUSTRIAL ARTS) SOCMOB Office set 1 1.5Hp CLINIC set 1 1.5Hp set 1 1.0Hp HRDD Office set 1 1.0Hp LIBRARIAN Office set 1 1.5Hp PDO & PSDS Office set 1 2.5Hp set 1 1.5Hp AIRCONDITION UNIT-ALS BUILDING ALS Office set 1 2.5Hp set 1 1.5Hp Note: 1 month warranty on workmanship on the cleaning *****nothing follows***** GRAND TOTAL: In compliance with the Terms and Conditions, copies of the following required documents are enclosed. 1. Valid PHILGEPS Registration Certificate; 2. Registration certificate from the Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives, or any proof of valid business registration; 3. Valid Mayor's permit issued by the city or municipality where the principal place of business of the prospective supplier is located; 4. Certificate of Registration from the Bureau of Internal Revenue (BIR) and Tax Clearance certificate and/or Latest Income Tax Return (ITR). Signature Over Printed Name of Supplier/ Authorized Representative Position: Contact No. __________________________ Date: Created by JOELYZA M. ARCILLA Date Created 31/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - DIVISION OF CARCAR CITY