INVITATION TO BID - Supply, Delivery, and Installation of Additional Storage Capacity for the Department of Justice – Information and Communications Technology Service Invitation to Bid (ITB)   Reference Number 11354555   Procuring Entity DEPARTMENT OF JUSTICE - MAIN   Title INVITATION TO BID - Supply, Delivery, and Installation of Additional Storage Capacity for the Department of Justice – Information and Communications Technology Service   Area of Delivery Metro Manila   Printable Version Solicitation Number: PB2024-10-275 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods - General Support Services Category: Information Technology Approved Budget for the Contract: PHP 1,295,215.12 Contract Duration: 30 Day/s Client Agency: Contact Person: Jaycee Michaella Arbado Administrative Officer II Padre Faura, Ermita, Manila Metro Manila Philippines 1004 63-2-5246361 arbado.jayceemichaella@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 11 Date Published 16/10/2024 Last Updated / Time 16/10/2024 12:00 AM Closing Date / Time 06/11/2024 9:00 AM Description The Department of Justice (DOJ), through its Bids and Awards Committee (BAC), intends to apply the sum of One Million Two Hundred Ninety-Five Thousand Two Hundred Fifteen Pesos & 12/100 only (₱ 1,295,215.12) from the FY 2024 General Appropriations Act (GAA) as payment for the Supply, Delivery, and Installation of Additional Storage Capacity for the Department of Justice – Information and Communications Technology Service (DOJ-ICTS), itemized into as follows: Lot No. Particulars Quantity Sub-ABC (In Pesos) Cost of Bidding Documents (In Pesos) 1 Supply, Delivery, and Installation of Additional Storage Capacity for the DOJ-ICTS 8 units ₱ 1,295,215.12 ₱ 5,000.00 Total ABC ₱1,295,215.12 Please note that any bid received in excess of the ABC for each item shall be automatically rejected at the bid opening. The procurement activity shall be guided by the following rules, to wit: 1. The BAC is now inviting prospective bidders/suppliers to submit their bids for the above procurement project. The goods subject thereof must be delivered within thirty (30) calendar days upon the Bidders/Supplier’s receipt of the Notice to Proceed. Bidders should have completed, within five (5) years (October 2019 to October 2024) prior to the deadline for the submission and receipt of bids, a contract similar to the Project. For this purpose, similar contracts shall refer to the supply, delivery, and installation of additional storage capacity. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instruction to Bidders). 2. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. 3. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws and regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective Bidders may obtain further information from the Procurement Management Division (PMD) at telephone numbers 85246361 or 85238481 local 323 and may inspect the Bidding Documents during office hours. 5. A complete set of Bidding Documents may be acquired by interested Bidders on October 16 – November 6, 2024, or before the deadline of the submission of bids from the PMD and website of the DOJ, and upon payment of the applicable fee pursuant to the latest Guidelines issued by the GPPB. 6. The DOJ-BAC will hold a Pre-Bidding Conference on October 23, 2024 at 1:00 p.m., at Room 110, Ground Floor, Delas Alas Building, DOJ Compound, P. Faura St., Ermita, Manila, which shall be open to all prospective bidders. 7. All bids shall be addressed to the Chairperson, Bids and Awards Committee, and may be submitted either manually at the frontline office of the DOJ or electronically via email to bac-secretariat@doj.gov.ph copy furnished the PMD at pmd@doj.gov.ph. Prospective bidders who will opt to submit electronically must comply with the following conditions stated in DOJ Circular No. 030 dated 7 September 2020, to wit: a. The bid submission must be in an archive format and password protected; b. The password of the bid submission must be disclosed by the bidder’s representative ONLY during the scheduled date and time of the opening of bids stated above; c. Include in their email the name of their authorized representative/s; and d. Should notify and inform the PMD through its telephone numbers or email stated above of the fact of their electronic submission of bids. It is the responsibility of the bidders who submitted their bids electronically to monitor receipt of an auto-generated bid receipt acknowledging their bid submission. Failure to receive a bid receipt means submission was not successful. 8. All participating bidders shall be charged a non-refundable bid fee in the amount of Five Thousand Pesos (₱ 5,000.00) which may be paid directly to the Cashier’s Office or online via the DOJ BAC Trust Fund Account (Land Bank of the Philippines Account No. 0592-1060-86), in which case the bidders must furnish or email to the PMD a copy of the validated deposit slip/proof of payment. Once the PMD has verified such payment with the Cashier’s Office, bidders will receive a copy of their respective Officials Receipts through email. 9. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.1 of the Bidding Documents. 10. Submission and receipt of bids shall be until November 6, 2024 at 9:00 a.m. only. 11. Bid opening shall be on November 6, 2024 at 1:00 p.m. at Room 110, Ground Floor, Delas Alas Building, DOJ Compound, P. Faura St., Ermita, Manila. Bids will be opened in the presence of the bidders’ representative who choose to attend the activity. 12. The Department of Justice reserves the right to reject any or all bids should there be any defect therein, accept the offer most advantageous to the government, and assumes no responsibility whatsoever to compensate or indemnify bidders for any expense incurred in the preparation of the bid. 13. For further information or clarification, or to be able to download the Bidding Documents, you may visit www.doj.gov.ph or www.philgeps.gov.ph. October 11, 2024 ASEC. FRANCIS JOHN L. TEJANO Chairperson, Bids and Awards Committee Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 ICT Supplies Storage Capacity 8 Unit 1,295,215.12 Pre-bid Conference Date Time Venue 23/10/2024 1:00 PM Room 110, Ground Floor, Delas Alas Building, DOJ Compound, P. Faura St., Ermita, Manila Other Information TECHNICAL REQUIREMENTS 1.1. Additional Storage Capacity • Shall be compatible with the exiting storage equipment (Dell Power Vault Model: ME5024 (Array224_ME532f) • Eight (8) units of Brand-new storage device • Storage media: at least 3TB SSD (multi use) • Data optimization • Auto tiering • RAID Support, any combination of RAID Levels can exist in single array or ADAPT RAID • 1024 re-direct-on-write snapshots per array • Self-encrypting drives in solid state drive (SSD) • Full disk encryption based on AES-256 VENDOR QUALIFICATION REQUIREMENTS 2.1 The bidder shall have at least five (5) years of existence in the ICT Industry and shall submit valid Securities and Exchange Commission Registration and/or valid Department of Trade and Industry Registration. 2.2 The bidder shall submit a certificate from the manufacturer that the company is an authorized partner and certified installer of the proposed brand/product. WARRANTY, MAINTENANCE AND SUPPORT 3.1 The Bidder shall ensure continuity of support, maintenance, availability of parts, and related services for the specified data storage device model for the next three (3) years. 3.2 The bidder shall submit both a manufacturer’s certificate and a warranty certificate covering comprehensive support, maintenance, and services for the same period. DEVIATION FROM REQUIREMENTS The service provider will be allowed to deviate from the requirements of this TOR provided that said deviations will be equal or greater than those stipulated. Furthermore, any and all deviations should be listed and explained in detail within their proposal under a separate and dedicated provision. LIQUIDATED DAMAGES Where the supplier refuses, defaults, or fails to satisfactorily complete the work within the specified contract time, including any other time extension granted, the supplier shall be liable to pay the DOJ liquidated damages in accordance with the provisions of existing laws, rules and regulations. Created by Editha D. Cruz Date Created 11/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF JUSTICE - MAIN