Procurement of Food, Venue and Accommodation Request for Quotation (RFQ)   Reference Number 11328129   Procuring Entity DA - PHILIPPINE RURAL DEVELOPMENT PROJECT - RPCO VI   Title Procurement of Food, Venue and Accommodation   Area of Delivery Iloilo   Printable Version Solicitation Number: PRDP-RPCO-006-SU-GS-08-24 Trade Agreement: WB Procurement Guidelines Procurement Mode: Shopping - Ordinary/Regular Office Supplies & Equipment (Sec. 52.1.b) Classification: Goods - General Support Services Category: Travel, Food, Lodging and Entertainment Services Estimated Budget for the Contract: PHP 700,800.00 Contract Duration: 3 Day/s Client Agency: Contact Person: Joseph Mario D. Llamas PSO RPCO 6 Procurement Unit Head Parola Iloilo City Iloilo Philippines 5000 63-033-3378812 rpco6@yahoo.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 07/10/2024 Last Updated / Time 07/10/2024 12:00 AM Closing Date / Time 14/10/2024 12:00 PM Description October 7, 2024 REQUEST FOR QUOTATION SHOPPING INSTRUCTIONS: 1. Bidders are required to read the instructions and fill all the blanks properly. 2. Prospective Bidders/Suppliers may submit their own canvass form in accomplishing their bid proposals/quotations subject to the condition that the PRDP RPCO 6 BAC’s official canvass form shall be filled up (with offered brand, unit price and total price), signed properly and attached together with the bidder’s/supplier’s own canvass form. (Please write legibly) 3. Any erasure or alternation in the unit and/or total price shall render the offer of the supplier invalid. 4. Any specifications other than those required/stated in this form shall not be considered in the evaluation of bids. 5. Quotation(s) must include all kinds of taxes for the item(s)/services listed hereunder, including delivery charges. 6. The brand name/model of the offered item(s)/product(s) or services must be indicated, if applicable/required. 7. Price quotation(s) submitted shall be valid NINETY (90) days from the deadline of submission of quotations. 8. Terms of payment within – FIFTEEN (15) days after inspection and acceptance and shall be made through checks. 9. Sealed Quotation(s)/proposal(s) shall be submitted to the Office of the Procurement Unit RPCO 6, Dormitory Building, Department of Agriculture-WESVIARC, Hamungaya, Buntatala, Jaro, Iloilo City. Online or electronic submission should be password protected and send to rpco6proc@gmail.com. 10. Awarding shall be done for the whole lot. Partial Bids shall not be allowed. 11. DEADLINE FOR SUBMISSION OF BIDS: October 14, 2024, 12:00 pm. 12. Validity of stocks: 90 days 13. Delivery period: on the date stipulated herein. 14. Delivery point: Iloilo City 15. The period of submission of the following documents are as follows: Document Certified True copy of Valid Mayor’s/Business Permit The supplier must submit the 2 documents during the submission of quotation Certified True Copy of PhilGEPS Registration Number (Red or Platinum) *Non-submission of any or all documentary requirements shall disqualify the lowest offer from award and the BAC shall proceed to evaluate the next lower offer. 16. Non-receipt of a Notice of Award within a period of 30 calendar days from the deadline of the submission of the RFQ is presumed that this offer is non-responsive. PR NO.: 2024-1673 EPC: Php 700,800.00 End-User: PRDP RPCO 6 Solicitation No.: PRDP-RPCO-006-SU-GS-08-24 QTY UNIT ITEM DESCRIPTION OFFERED BRAND UNIT PRICE TOTAL PRICE Procurement of Food, Venue and Accommodation Procurement of Food, Venue and Accommodation for the conduct of Mainstreaming of PRDP Tools and Innovations to the Department of Agriculture (DA) regular personnel on the following dates indicated below: PART I – October 23-25, 2024 IN ILOILO CITY 64 Pax Day 1 - AM Snacks, Lunch, PM Snacks, Dinner Accommodation 2,150.00 ______________________ AM Snacks ___________________ Lunch PM Snacks Dinner ______________________ Lodging 137,600.00 64 Pax Day 2 - Breakfast, AM Snacks, Lunch, PM Snacks, Dinner, Accommodation 2,400.00 __________________ Breakfast ____________________ AM Snacks ___________________ Lunch PM Snacks Dinner ______________________ Lodging 153,600.00 64 Pax Day 3 - Breakfast, AM Snacks, Lunch 925.00 __________________ Breakfast ____________________ AM Snacks ___________________ Lunch 59,200.00 PART II – November 20-22, 2024 IN ILOILO CITY 64 Pax Day 1 - AM Snacks, Lunch, PM Snacks, Dinner Accommodation 2,150.00 ______________________ AM Snacks ___________________ Lunch PM Snacks Dinner ______________________ Lodging 137,600.00 64 Pax Day 2 - Breakfast, AM Snacks, Lunch, PM Snacks, Dinner, Accommodation 2,400.00 __________________ Breakfast ____________________ AM Snacks ___________________ Lunch PM Snacks Dinner ______________________ Lodging 153,600.00 64 Pax Day 3 - Breakfast, AM Snacks, Lunch 925.00 __________________ Breakfast ____________________ AM Snacks ___________________ Lunch 59,200.00 Terms and Conditions: 1. Venue must be comfortable for the pax preferably air conditioned and venue can accommodate twice the total pax requirement 2. Room must be comfortable, room, room sharing: Triple to quad sharing preferably individual bed. 3. White board pen with eraser, functioning A/V equipment (projector and screens), sound system and wireless microphone (3) high-speed reliable internet at least four to five extension cord, Philippine flag, free printing of backdrop/tarpaulin at 6 by 5 ft, free flowing brewed coffee, tea, choco drinks 4. Free usage of venue from 8AM to 7PM 5. Provision of secretariat table near the door Total 700,800.00 FOR THE BIDS AND AWARDS COMMITTEE MICHELLE R. OLIPENDO GEPS Posted/DA Website/1 conspicuous place JOSEPH MARIO D. LLAMAS Procurement Unit Head Submission of RFQ Signature over printed name RFQ to be collected on RFQ to be submitted by supplier before deadline The DA RFO VI Bids and Awards Committee WESVIARC, Brgy. Buntatala Jaro, Iloilo City SIR/MADAM: In connection with the above request, I/we submit our quotation indicated above. I/We have carefully read and fully understood the minimum requirements and agree to furnish and/or deliver in conformity with specifications any or all said articles described above within date stipulated herein _______________________________ _________________________________ _______________________________ Signature over Printed Name Registered Name of Company Tax Identification No. ___________________________ _________________________________ ________________________________ Telephone number(s) Address E-mail Address ___________________________ Date Accomplished Created by Joseph Mario D. Llamas Date Created 06/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DA - PHILIPPINE RURAL DEVELOPMENT PROJECT - RPCO VI