Freight and Delivery Services Request for Quotation (RFQ)   Reference Number 10491327   Procuring Entity GOVERNMENT SERVICE INSURANCE SYSTEM - GENERAL SANTOS CITY   Title Freight and Delivery Services   Area of Delivery South Cotabato   Printable Version Solicitation Number: GSSISGSN_2024-001 Trade Agreement: ADB Procurement Guidelines Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Freight Forwarder Services Estimated Budget for the Contract: PHP 175,000.00 Delivery Period: 1 Year/s Client Agency: Contact Person: Ethel Ty Congson-Tatel Admin Services Officer II Llido Bldg., Santiago Blvd., General Santos City South Cotabato Philippines 9500 63-83-3016213 ectatel@gsis.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 23/01/2024 Last Updated / Time 23/01/2024 12:00 AM Closing Date / Time 30/01/2024 1:00 AM Description TECHNICAL SPECIFICATIONS 1. Project Title Supply and Provision of Freight and Delivery/Courier Services for GSIS General Santos Branch Office for CY 2024 2. Total Budget The total budget for the project amounts to Php 175,000.00. Said budget is included in the Corporate Budget for CY 2024. 3. Brief discussion why the goods and services to be procured are necessary Delivery of various communications, mails, and parcels originating from GSIS General Santos Branch Office to members/clientele and to various agencies/offices. 4. Scope of the project The Service Provider shall provide the GSIS, under a Courier Delivery Services Contract, the delivery of mail envelopes, documents and parcels originating from GSIS General Santos Branch Office. The Service Provider also warrants that it provides nationwide coverage for its services. 5. Detailed specifications of the items, materials, equipment/hardware/software, accessories and/or services to be procured Not applicable 6. Manpower requirements The supplier must assign a Point Person who will handle/facilitate the requests for the supply and delivery of the goods. Contact details of this Point Person must be given to the Office of the Branch Manager (OBM) upon commencement of the project. 7. Support service requirements The Service Provider shall provide the following services: • Duly acknowledged of airway bills or delivery receipts; • Daily pick-up of mail matters from the GSIS General Santos Branch Office to be delivered to specified destinations; • Monitoring or tracking of mail matters and preparation of necessary reports; • Preparation of separate monthly delivery reports including proof of delivery; • Preparation of monthly billings on or before the last day of the month; and • Provision of facilities/system for online tracking. 8. Warranty and after-sales service requirements The Service Provider warrants next day delivery service from receipt of mail matters except for those areas known to have limited flight and ship schedules. If the addressee is a private person, the required date of delivery must be complied with. However, if it is a government entity and the delivery date falls on a weekend or holiday, mail matters must be delivered on the first working day thereafter, except upon specific instruction from the GSIS that delivery must be done on weekend or holiday 9. Clear statement of the required standards of workmanship, materials and performance of the goods and services to be procured “Not applicable in this project” 10. Brand and specifications of the existing items, materials, equipment/hardware/software and accessories, if the former are related to the goods and services to be procured “Not applicable in this project” 11. Drawings/Plans and other necessary information “Not applicable in this project” 12. Schedule and place of delivery Schedule of pick-up will be once a day at GSIS General Santos Branch Office 13. Terms of Payment The above-mentioned services shall be paid fifteen (15) days after receipt of the monthly billing from the vendor/supplier. The services rendered must be duly found to be satisfactory (in accordance with the agreement between the GSIS and the vendor / supplier) as indicated in the Inspection and Acceptance Report. All payments shall be subject to existing accounting and auditing rules and regulations applicable to the GSIS. 14. Responsibilities of the End-User Unit during project implementation The assigned personnel in-charge of GSIS GSC Branch shall prepare the airway bill and to monitor the proper and timely delivery of the mails & parcels. 15. Penalty for Delay When the winning bidder fails to satisfactorily deliver goods under the contract within the specified delivery schedule, inclusive of duly granted time extensions, if any, the supplier shall be liable for damages for the delay and shall pay GSIS liquidated damages, not by way of penalty, an amount equal to one-tenth (1/10) of one percent (1%) of the cost of the delayed goods scheduled for delivery for every day of delay until such goods are finally delivered and accepted by GSIS. GSIS need not prove that it has incurred actual damages to be entitled to liquidate damages. Such amount shall be deducted from any money due or which may become due to the supplier, or collected from any securities or warranties posted by the supplier, whichever is convenient to the procuring entity concerned. In no case shall the total sum of liquidated damages exceed ten percent (10%) of the total contract price, in which event the procuring entity concerned may rescind the contract and impose appropriate sanctions over and above the liquidated damages to be paid. 16. Documentary Requirements The supplier must comply with the DBM GPPB Non-Policy Matter No. 045-2017, if applicable. “DBM GPPB Non-Policy Matter No. 045-2017, "The GPPB recently approved amendments (effective 5 December 2017) to the documentary requirements for Negotiated Procurement under the Small Value Procurement modality per Appendix A, Annex “H” of the 2016 Revised IRR. Thus, Income or Business Tax Returns shall be required for procurement projects with Approved Budget for the Contract (ABC) above ₱ 500,000.00 and the Omnibus Sworn Statement shall be required only for procurement projects with ABC above ₱50,000.00.” The above mentioned documentary requirement shall be submitted by the winning vendor before the issuance of the Notice of Award (NOA) / Purchase Order (PO) / Contract. 17. Data Privacy The winning bidder/supplier must comply with all the provisions of Republic Act No. 10173, known as the “Data Privacy Act of 2012” and its Implementing Rules and Regulations. Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Freight and Delivery Freight and Delivery Services 1 Lot 175,000.00 Created by Ethel Ty Congson-Tatel Date Created 22/01/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       GOVERNMENT SERVICE INSURANCE SYSTEM - GENERAL SANTOS CITY