Invitation for Negotiated Procurement for Two-Failed Biddings - Procurement of the Lease of Venue with Accommodation and Meals for the Conduct of the Training and Educational Program for Law Enforceme Notice for Negotiated Procurement   Reference Number 11326679   Procuring Entity DEPARTMENT OF JUSTICE - MAIN   Title Invitation for Negotiated Procurement for Two-Failed Biddings - Procurement of the Lease of Venue with Accommodation and Meals for the Conduct of the Training and Educational Program for Law Enforceme   Area of Delivery Metro Manila   Printable Version Solicitation Number: PB2024-09-226 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Two Failed Biddings (Sec. 53.1) Classification: Goods - General Support Services Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 8,008,000.00 Contract Duration: 21 Day/s Client Agency: Contact Person: Jaycee Michaella Arbado Administrative Officer II Padre Faura, Ermita, Manila Metro Manila Philippines 1004 63-2-5246361 arbado.jayceemichaella@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 1 Date Published 05/10/2024 Last Updated / Time 05/10/2024 12:00 AM Closing Date / Time 11/10/2024 9:30 AM Description October to November CY 2024 1) The Department of Justice (DOJ), through its Bids and Awards Committee (BAC), intends to procure the Lease of Venue with accommodation and meals for the conduct of the Training and Educational Program for Law Enforcement Officers (TEPLEO) - October to November CY 2024 with an Approved Budget for the Contract (ABC) of Eight Million Eight Thousand Pesos only (₱ 8,008,000.00). 2) The BAC is now inviting technically, legally, and financially capable suppliers for the said project. 3) The Procurement procedure for this requirement is Negotiated Procurement for Two-Failed Biddings pursuant to Section 53.1 of 2016 Revised Implementing Rules and Regulations (IRR) of Republic act (RA) No. 9184. The selection of the successful offer shall be based on the best and final offer that will be submitted on the set deadline by the BAC and which would meet the minimum technical specification required. 4) The interested bidders may obtain further information from the Procurement Management Division (PMD) at telephone numbers 85246361 or 85238481 local 323 and may inspect the Bidding Documents during office hours. 5) The DOJ-BAC will hold a Negotiation Meeting on 11 October 2024, at 9:30 a.m. at Room 110, Ground Floor, Delas Alas Building, DOJ Compound, P. Faura St., Ermita, Manila, which shall be open to prospective bidders. 6) Two (2) copies of the proposals (one original and one copy) must be addressed to the Chairperson, Bids and Awards Committee, and may be submitted on or before 11 October 2024 at 9:00 a.m., either manually at the frontline office of the DOJ or electronically via email to bac-secretariat@doj.gov.ph copy furnished the PMD at pmd@doj.gov.ph. Late bids will not be accepted. Prospective bidders who will opt to submit electronically must comply with the following conditions stated in DOJ Circular No. 030 dated 7 September 2020, to wit: a. The bid submission must be in an archive format and password protected; b. The password of the bid submission must be disclosed by the bidder’s representative ONLY during the scheduled date and time of the opening of bids stated above; c. Include in their email the name of their authorized representative/s; and d. Should notify and inform the PMD through its telephone numbers or email stated above of the fact of their electronic submission of bids. It is the responsibility of the bidders who submitted their bids electronically to monitor receipt of an auto-generated bid receipt acknowledging their bid submission. Failure to receive a bid receipt means submission was not successful. 7) Interested bidders shall submit the following documents in sealed envelopes labeled as “Negotiated Procurement for Two Failed Biddings” with the title of the procurement project, name of bidder, address, the contact details of the bidder, addressed to the BAC Chairperson. A. Eligibility and Technical Documents a) Valid PhilGEPS Registration Certificate (Platinum Membership), including the Annex/es; b) Statement of Bidder’s Single Largest Completed Contract (SLCC) similar to the contract to be bid. For this purpose the definition of similar contracts shall refer to procurement of lease of venue with accommodation and meals, which shall be completed within the last five (5) years prior to the date of submission of the best and final offer. c) Bid Security in any of the following form as prescribed under the 2016 revised IRR of RA 9184: i. In case of cash, Manager’s Check, Bank Guarantee (2% of the ABC or PhP 160,160.00) ii. In case if Surety Bond, submit also a certification issued by the Insurance Commission or Original Copy Notarized Bid Securing Declaration (5% of the ABC or PhP 400,400.00) iii. Bid Securing Declaration d) Conformity with the Schedule of Requirements (Annex “A”); e) Conformity with the Technical Specifications (Annex “B”); f) Notarized Omnibus Sworn Statement (OSS) supported with Notarized Secretary’s Certificate in case of a corporation or a cooperative; in case of partnership or single proprietorship, the bidder shall submit Special Power of Attorney executed by the partners or single proprietorship; whichever is applicable. In case of Joint Venture, special Power of Attorney shall be submitted by all members of the joint venture giving full power and authority to its officer to sign the OSS and do acts to represent the bidder. g) If applicable, a duly signed Joint Venture Agreement (JVA) in case the joint venture is already in existence or duly notarized statement from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful. B. Financial Documents h) Bid Form i) Price Schedule 8. The Special Conditions of the Contract (Annex “C”) shall form part of the contract. Other conditions of the contract shall be governed by the implementation of the rules and regulations of RA 9184 and other related applicable laws. 9. The Head of the Procuring Entity reserves the right to reject any and all Bids, declare failure of Bidding, or not award the contract in accordance with Section 41 of the 2016 Revised Implementing Rules and Regulations October 3, 2024 ASEC. FRANCIS JOHN L. TEJANO Chairperson, Bids and Awards Committee Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 venue and accommodation lease of real property and venue 1 Lot 8,008,000.00 Other Information TERMS OF REFERENCE REQUIREMENTS 1.1. Accommodation 1.1.1. Room accommodation with complimentary breakfast that can accommodate a minimum of fifty-five (55) twin sharing rooms per schedule. 1.2. Meals for 110 participants 1.2.1. Full board meals (1st day – AM Snacks-Managed Buffet Lunch-PM Snacks-Buffet Dinner / 2nd Day – AM Snacks-Managed Buffet Lunch-PM Snacks-Managed Buffet Dinner / 3rd Day – AM Snacks-Managed Buffet Lunch) 1.3. Venue (within the National Capital Region) 1.3.1. Must be a four (4) star hotel classification or below 1.3.2. Use of Function Room that can be divided into two (2) rooms with set-up that can accommodate fifty (50) participants for each room. 1.3.2.1 Stage set-up 1.3.2.2 Registration set-up 1.3.2.3 Complimentary use of LCD projector/Widescreen 1.3.2.4 Complimentary use of Led Wall 1.3.2.5 Use of sound system 1.3.2.6 Complimentary parking slots 1.3.2.7 Complimentary use of Wi-fi 1.3.2.8 Complimentary room for secretariat during the duration of the session 1.3.2.9 Other training materials that can be provided, as applicable (e.g. Podium, Easel Board, Pads and Pencils, Board Markers, microphones PROJECT DURATION AND SCHEDULE 1. October 16-18, 2024 2. October 23-25, 2024 3. October 28-30, 2024 4. November 6-8, 2024 5. November 13-15, 2024 6. November 20-22, 2024 7. November 27-29, 2024 PAYMENT OF SERVICES The Venue shall be paid per activity basis thru send bill arrangement subject to the issuance of a Certificate of Availability of Funds (CAF) from the Department. Created by Editha D. Cruz Date Created 04/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF JUSTICE - MAIN