To provide various other supplies and materials for the Repair of Philippine Coastguard Office.(SVP 24-B-0357) Request for Quotation (RFQ)   Reference Number 11357298   Procuring Entity CITY OF BAYAWAN, NEGROS ORIENTAL   Title To provide various other supplies and materials for the Repair of Philippine Coastguard Office.(SVP 24-B-0357)   Area of Delivery Negros Oriental   Printable Version Solicitation Number: SVP 24-B-0357 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Construction Materials and Supplies Approved Budget for the Contract: PHP 209,681.00 Delivery Period: 30 Day/s Client Agency: Contact Person: Jocelyn Diaz Sagang Administrative Assistant I Bayawan City Bayawan City Negros Oriental Philippines 6221 63-35-5310020 Ext.202 63-35-4300439 bac.bayawan@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 15/10/2024 Last Updated / Time 15/10/2024 12:00 AM Closing Date / Time 29/10/2024 5:00 PM Description REQUEST FOR QUOTATION RFQ No. SVP 24-B-0357 Date October 14, 2024 PR REFERENCE 100-24-09-015 PhilGeps Reference No. END-USER CMO Closing Date October 29, 2024 Designated Places of Submission (Bid Box Designated Locations) 1. BAC Office, Cabcabon, Bayawan City 2. Public Market Office, Bayawan City 3. Sidlakan Extension Office (Dgte. City) NOTE: PLEASE ATTACH THE FOLLOWING DOCUMENTARY REQUIREMENTS TOGETHER WITH THIS RFQ: 1. Mayor's / Business Permit 2. PhilGeps Registration No: a. Philgeps Red Membership (for SVP, Shopping, Highly Technical Consultants ) b. Certificate of PhilGeps Registration (Platinum Membership) (NP- Two Failed Bidding) 3. Omnibus Sworn Statement Name of Business: Address: Name of Store: Business Permit No.: Tax Identification No.: PhilGEPS Reg. No.: The Local Government Unit of Bayawan City, through its Bids and Awards Committee, intends to procure goods/services as enumerated in the Proposal Form. Please submit your quotations/proposals duly signed by you or your duly authorized representative not later than the closing date for the item(s) described, subject to the Terms and Conditions provided at the back portion of this Request for Quotation (RFQ). A copy of your current business permit and PhilGEPS Certificate or Registration is also required to be submitted along withyour quotation/proposal. Quotations may be submitted manually, or through facsimile or email at the address and contact numbers indicated below. For any clarification, please contact the BAC Secretariat at telephone number (035) 430-0281 Local 1210/1212 or email address at bac.bayawan@gmail.com. VIRGINIA D. SADIASA BAC Chairperson ACKNOWLEDGEMENT RECEIPT I/we hereby acknowledge receipt of this Request for Quotation (RFQ), and hereby agree to the Terms and Conditions set therein. We assume responsibility to deliver/submit our proposal on or before the closing date and time at the designated bid boxes; otherwise, LGU Bayawan City can consider us not interested to quote. (Signature over Printed Name / Date) TERMS AND CONDITIONS 1 Bidders shall provide correct and accurate information required in this form. Errors in price quotation shall be exclusively the supplier’s responsibility. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initiated by you or any of your duly authorized representative/s. 2 Price quotation/s, to be denominated in Philippine peso shall include all taxes, duties, and/or levies payable. All prices offered must be valid for a period of thirty (30) calendar days from the date of submission. 3 Quotations exceeding the Approved Budget for the Contract (ABC) shall be rejected. Indicate in the proposal the brand, model and technical specifications of the items quoted; otherwise, the bid will be rejected. Specifying the country of origin, the terms “generic”, “original”, and the like are not considered brand names. Indicate No Brand if the item quoted is generally unbranded. 4 5 Alternative Bids shall be rejected outright. For this purpose, alternative bid is an offer made by a Bidder in addition or as a substitute to its original bid which may be included as part of its original bid or submitted separately therewith for purposes of bidding. A Bid with Options is considered an alternative bid regardless of whether said Bid proposal is contained in a single envelope or submitted in two (2) or more separate bid envelopes. 6 Award will be made to the Lowest Calculated and Responsive Bid (LCRB) – the bid determined, after post-qualification, as complying to the eligibility and bid requirements. 7 Basis of Evaluation for this RFQ: 8 BREAKING OF TIES. A non-discretionary method of breaking ties will be used, i.e. tossing of coin (for two bidders) or draw lots (for three or more bidders). 9 The City of Bayawan reserves the right not to award any contract to a bidder having a pending and overdue delivery obligation to the City and defaulted the prescribed delivery period in previous award/s from the City of Bayawan. 10 The prescribed DELIVERY PERIOD is within THIRTY (30) CALENDAR DAYS, unless explicitly indicated in the proposal. Extension of delivery period, if granted, shall in no case exceed the original delivery term. Unless otherwise stated, the default place of delivery is F.O.B. Bayawan City Warehouse, Cabcabon, Bayawan City. 11 Supplier/s must deliver the items awarded within the period specified in the Purchase Order. Purchase Order issued shall automatically be cancelled if no delivery is made after thirty (30) calendar days after receipt thereof, without prejudice to legal courses of action (e.g. imposition of liquidated damages, suspension and blacklisting) provided in Republic Act 9184 and its IRR. The rescinded contract may be re-awarded to the next lowest calculated and responsive bidder. 12 WARRANTY. To assure that manufacturing defects are corrected by supplier, a warranty security shall be required for a minimum of three (3) months for Expendable Supplies, and one (1) year in the case of Non-expendable Supplies. The obligation shall be covered by retention money(1%) of the contract price and shall be released only after the lapse of the warranty period or in the case of Expendable Supplies, after consumption thereof: Provided, however, That the supplies delivered are free from patent and latent defects and all the conditions imposed under the contract have been fully met. RFQ PROPOSAL FORM RFQ Reference: SVP 24-B-0357 Total ABC: Php 209,681.00 After having carefully read and accepted the Terms and Conditions, I/ we submit our quotation for the item(s) as follows: ITEM NO. DESCRIPTION QTY UNIT OF ISSUE APPROVED BUDGET FOR THE CONTRACT ( UNIT COST PER LINE ITEM ) OFFER Compliance with Technical Specifications (please check) REMARKS (Indicate the PRICE, BRAND/MODEL and SPECIFICATIONS. Attach brochure if available.) YES NO UNIT COST TOTAL COST Brand/Model and Technical Specifications Purpose : To provide various other supplies and materials for the Repair of Philippine Coastguard Office. LOT. I CARPENTRY TOOLS AND SUPPLIES 1 PLYWOOD, Marine, 4.5mm x 1.2m x 2.4m, Type I, Grade A/A 35 sheet 650.00 [ ] [ ] 2 NAILS, Umbrella/Roofing, 62mm 18 kilo 126.00 [ ] [ ] 3 NAILS, Common Wire, 38mm 20 kilo 84.00 [ ] [ ] 4 NAILS, Common Wire, 62mm 22 kilo 100.00 [ ] [ ] 5 NAILS, Common Wire, 75mm 25 kilo 80.00 [ ] [ ] 6 BLIND RIVETS, 3mm dia x 15.5mm long (1000 pcs/box) 2 box 330.00 [ ] [ ] 7 MARINE EPOXY, all purpose A & B 2 liter 680.00 [ ] [ ] 8 SAND PAPER, \ 100, 225mm x 275mm 5 piece 28.00 [ ] [ ] 9 SAND PAPER, \ 180, 225mm x 275mm 5 piece 28.00 [ ] [ ] 10 TEXSCREW, HD \ 9 x 37mm with 12mm dia neoprene bonded steel washer 312 piece 1.25 [ ] [ ] LOT. II COMMERCIAL LUMBER 11 COMMERCIAL LUMBER, G-Melina, Mahogany and Equivalent, 50mm x 50mm x 3.0m 80 piece 183.00 [ ] [ ] 12 COMMERCIAL LUMBER, G-Melina, Mahogany and Equivalent, 50mm x 75mm x 3.0m 50 piece 280.00 [ ] [ ] 13 LUMBER, G-Melina Mahogany and Equivalent 50mm x 100mm x 3.0m 40 piece 300.00 [ ] [ ] LOT. III PAINTS, TOOLS AND SUPPLIES 14 BODY FILLER W/ HARDENER (GAL), 2 gallon 850.00 [ ] [ ] 15 ENAMEL PAINT, Flatwall, White 10 gallon 680.00 [ ] [ ] 16 ENAMEL PAINT, Quick Dry, White (gal.), Premium 8 gallon 820.00 [ ] [ ] 17 LATEX PAINT, Reinvented (16lit/pail), Flat white 6 pail 2,890.00 [ ] [ ] 18 LATEX PAINT, Reinvented (16lit/pail) , Semi-Gloss, Seal Gray Equivalent 6 pail 2,800.00 [ ] [ ] 19 PAINT PRIMER, Metal, Red Oxide (gal) 10 gallon 497.00 [ ] [ ] 20 PAINT, ACRYLIC roof, water base, premium, brick red or equivalent 10 gallon 850.00 [ ] [ ] 21 PAINT BRUSH, 2 inches, pure white bristle 2 piece 40.00 [ ] [ ] 22 BRUSH PAINT, \ 3", pure white bristle 3 piece 77.00 [ ] [ ] 23 PAINT ROLLER WITH HANDLE, 100mm 6 piece 65.00 [ ] [ ] , Cloth 24 PAINT THINNER , 3.75 lit/can/gal 3 can 450.00 [ ] [ ] 25 ENAMEL TINTING COLOR, Oil Base, (1/4lit/250ml/can), lamp black 8 can 84.00 [ ] [ ] LOT. IV ROOF, WALL AND CEILING SUPPLIES 26 CORRUGATED SHEET, G.I., 0.40mm x 3.6m 70 sheet 804.00 [ ] [ ] 27 GUTTER, Spanish, G.I., Pre-painted, 0.40mm x 0.610m x 2.44m, Color : Terracotta Orange 7 length 790.00 [ ] [ ] 28 FIBER CEMENT BOARD, 12mm x 1.2m x 2.4m 5 sheet 1,650.00 [ ] [ ] ***Nothing Follows*** ( SUPPLIER MUST PROVIDE COMPLETE DATA FOR THE INFORMATION REQUIRED BELOW ) Delivery Period Warranty Place of Delivery Signature over Printed Name Designation Name of Business Address Telephone/Mobile/Fax No Email Address Created by Jocelyn Diaz Sagang Date Created 14/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       CITY OF BAYAWAN, NEGROS ORIENTAL