PROCUREMENT OF ONE (1) LOT LIVE ANIMALS AND FEEDS Request for Quotation (RFQ)   Reference Number 11341576   Procuring Entity DEPARTMENT OF AGRARIAN REFORM - NEGROS OCCIDENTAL 2 (SOUTH)   Title PROCUREMENT OF ONE (1) LOT LIVE ANIMALS AND FEEDS   Area of Delivery Negros Occidental   Printable Version Solicitation Number: 2024-10-0308 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Live Animals (Livestock, Birds, Live fish & etc..) Approved Budget for the Contract: PHP 62,500.00 Delivery Period: 30 Day/s Client Agency: Contact Person: Faith Macaya Lucero ARPT Loreta Chang Bldg. B.S. Aquino Drive Villamonte Bacolod City Negros Occidental Philippines 6100 63-991-8812599 mfaith1092@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 10/10/2024 Last Updated / Time 10/10/2024 12:00 AM Closing Date / Time 17/10/2024 1:09 AM Description PROCUREMENT OF ONE (1) LOT LIVE ANIMALS AND FEEDS 1 Gilts (pig) (4.5- 5 months old; at least 85-90 kgs.; fully vaccinated) heads 1 2 Hog Grower Feeds (Pellets) sacks 6 3 Hog Gestating Feeds (Pellets) sacks 5 ********Nothing follows*********** A. SUBMISSION 1. Submit sealed quotations and other requirements to the DARPO-General Services Section-in-charge of Procurement, located at the Ground Floor, DARPO-Negros Occidental II, Loreta Chang Bldg., B.S. Aquino Drive, Bacolod City or email at darno2procurement2023@gmail.com. 2. For goods/items/services costing more than P50,000.00, the following should be submitted together with the sealed quotation, to wit: a. Appropriate RFQ, with lower box duly filled-up and signed by Supplier or his/her authorized representative. Column on Statement of Compliance, Unit Price and Total Price must be accomplished by Supplier. Prices shall be quoted in Philippine Peso. b. Copy of PhilGEPS Registration Number/Certificate c. Copy of Valid Mayor’s Permit and Tax Clearance Certificate/ITR d. DTI/SEC and BIR Registration e. Original copy of brochures of the items offered, showing its performance characteristics, in conformity to required specifications, and certifications, if applicable. B. EVALUATION of QUOTATIONS Quotations shall be compared and evaluated by the Procurement Unit based on the following criteria: 1. Completeness of submitted required support documents ( Item 2.a) 2. Compliance with Technical Specifications 3. Conduct of on-site/ ocular inspection for repair/installation of equipment, office partitions, and supply of office furniture/ fixtures. 4. Competitiveness of quoted total price. C. AWARD The supplier who passed the above criteria and submitted the “lowest calculated responsive quotation” shall be awarded the Purchase Order/Contract after evaluation by the General Sections – in- charge of Procurement. D. DELIVERY 1. Goods should be delivered not later than 30 calendar days from date of receipt of Purchase Order (PO). 2. Goods shall be delivered to the DAR- General Services Section, located at the Ground Floor, DAR PO-Negros Occidental II, Bacolod City, or if on site, on the site address indicated herein. Delivery and other appurtenant costs are to the account of the supplier. 3. Supplier shall provide the following documents upon delivery, to wit: i. Original and four (4) copies of the Supplier’s Invoice showing the Goods’ description, quantity, unit and total price; ii. Original and four (4) copies of Delivery Receipts; iii. Original Statement of Account; iv. Approved Purchaser Order; and v. Warranty Certificate, if applicable. 4. A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods shall be charged as fine for each day of delay of the delivery of the purchased Goods, or after 31 working days from receipt of the PO. E. PACKING The Supplier shall ensure that the goods to be delivered are appropriately packed to prevent their damage or deterioration during transit. The goods should preferably be in its original package/ box, sealed and labelled (identifying content and quantity per box). F. INSPECTION Delivered goods are subject to inspection and acceptance by the DAR Inspection Team and the requesting office/ end-user. Costs for laboratory tests on the goods, as needed and as required by DAR shall be to the account of the supplier. G. WARRANTY Warranty period for supplies and materials shall be for six (6) months, and one (1) year for equipment, to start from date of Acceptance, as noted in the Inspection and Acceptance Report, duly signed by the Chief, General Services Division. H. PAYMENT Processing for payment of the total Contract Price (less appropriate taxes) shall commence after the issuance of the Inspection and Acceptance Report and submission by the supplier of the documents stated under item D.3 Delivery. I. RESPONSIBILITY OF SUPPLIER/S 1. Supplier shall guarantee the source(s) of its goods/equipment, and shall ensure deliveries are in accordance with the schedule and specifications of the award or purchase order. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the supplier. 2. Supplier should get hold of the purchase order (PO) issued in its favor within three (3) working days from date of receipt of notice to that effect, which is either a telephone call or fax transmission or electronic mail from the Procurement Division. Unclaimed purchase order/s shall be cancelled. 3. Failure to deliver the goods within the prescribed period shall be grounds for the disqualification of the supplier from participating in other DAR procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR-A against the supplier. 4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to penalty for delayed deliveries, as stipulated in item D.4. 5. Suppliers are not allowed to propose or submit substitute quotation/s or item/s. 6. All duties, excise, and other taxes and revenue charges shall be paid by the supplier. 7. As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers of the imported equipment purchased shall be submitted by the supplier to the Department of Agrarian Reform. 8. All transactions are subject to withholding of creditable Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of Internal Revenue. Created by Faith Macaya Lucero Date Created 09/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF AGRARIAN REFORM - NEGROS OCCIDENTAL 2 (SOUTH)