CONTRACTING OF LOGISTICS GROUND HANDLER/ TRAVEL AND TOUR OPERATOR FOR THE CONDUCT OF TRAININGS FOR THE MONTH OF SEPTEMBER 2024 Request for Quotation (RFQ)   Reference Number 11197710   Procuring Entity DEPARTMENT OF TOURISM - REGION I   Title CONTRACTING OF LOGISTICS GROUND HANDLER/ TRAVEL AND TOUR OPERATOR FOR THE CONDUCT OF TRAININGS FOR THE MONTH OF SEPTEMBER 2024   Area of Delivery La Union   Printable Version Solicitation Number: 2024-08-27B Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Services Approved Budget for the Contract: PHP 234,250.00 Contract Duration: 12 Day/s Client Agency: Contact Person: Bon Derryl G. Pugal BAC Secretariat Head/Tourism Operations Officer II 2nd Floor, Nisce Business Center, Quezon Avenue San Fernando City La Union Philippines 2500 63-72-8882098 dotregion1bac@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 30/08/2024 Last Updated / Time 30/08/2024 12:00 AM Closing Date / Time 02/09/2024 8:00 AM Description CONTRACTING OF LOGISTICS GROUND HANDLER/ TRAVEL AND TOUR OPERATOR FOR THE CONDUCT OF TRAININGS FOR THE MONTH OF SEPTEMBER 2024 I. RATIONALE COMMUNITY GUIDING SEMINAR This program seeks to involve the community in the efforts of promoting and developing our community-based tourism to create opportunities and generate jobs and provide quality service to the tourists. TOURIST RECEPTION & TOUR GUIDING TECHNIQUES/ TOURIST AWARENESS AND TOURIST RECEPTION SEMINAR This program is designed with the end view of developing/improving the performance of front liners in rendering first-rate professional service in the tourism industry. BARANGAY TANOD SA TURISMO TRAINING PROGRAM This program aims to enhance and support the involvement of the private sector and community organizations in developing tourism initiatives and improving security in tourist destinations. COMMUNITY BASED KULINARYA WORKSHOP The Workshop is envisioned to train community members who will prepare food for the visitors in a hygienic yet presentable manner. II. OBJECTIVES COMMUNITY GUIDING SEMINAR  To equip the participants with the knowledge and ability to assist, facilitate, entertain, and guide the tourists and visitors who will visit city/ municipality; and  To provide livelihood opportunities and enhance resource capability for tourism TOURIST RECEPTION & TOUR GUIDING TECHNIQUES/ TOURIST AWARENESS AND TOURIST RECEPTION SEMINAR  To instill in the participants the importance of the role of tourist receptionists;  To provide information on the basic procedures in receiving guests, basic check-in and check-out procedures; and  To professionalize the provision of basic guiding services to tourists BARANGAY TANOD SA TURISMO TRAINING PROGRAM  To forge a strong and enduring partnership with the DILG, LGUs and Barangays in ensuring the safety and security of tourists in various destinations.  To familiarize Barangay Tanod on Philippine Tourism and its impacts on local government units and communities.  To train Barangay Tanod in ensuring the safety and security of tourists in their locality.  To make Barangay Tanod as force multiplier to our TOPCOP COMMUNITY BASED KULINARYA WORKSHO  To train community members to professionally prepare and handle food for tourists  To contribute to capability-building initiatives and spread the benefits of tourism to the grassroots level  To showcase Filipino cuisine and local dishes  To Identify cooks that can be tapped for catering during events  To learn the basic Food handling techniques  To learn how to prepare and properly present dishes for tourists  To learn how to manage/ conduct business regarding food catering III. PROJECT DURATION The project will commence upon the signing of the Service Contract between the Department of Tourism-Regional Office 1 and the winning bidder and upon the winning bidder’s receipt of the Notice to Proceed. IV. PROJECT REQUIREMENTS and DELIVERABLES The training will be conducted with the following logistical requirements as follows: A. Provision of DOT Accredited Transportation Services for the Resource Persons (from point of origin to destination and vice versa). A DATE ORIGIN DESTINATION Speaker (1 pax) Sept. 15, 2024 Lingayen, Pangasinan Vigan City, Ilocos Sur Sept. 18, 2024 Vigan City, Ilocos Sur Lingayen, Pangasinan B DATE ORIGIN DESTINATION Speaker and Faciliator (2 pax) Sept. 16, 2024 Marikina, Metro Manila Bangar, La Union Sept. 19, 2024 Bangar, La Union Marikina, Metro Manila B. Provision of DOT Accredited Accommodation with Complimentary Breakfast for the Resource Speaker and Facilitator A Check in Check Out Location of Accommodation Single Occupancy Room Type with Complimentary Breakfast Speaker 1 September 15, 2024 September 18, 2024 Vigan/Bantay Ilocos Sur Speaker 2 September 16, 2024 September 19, 2024 Bangar, La Union B Check in Check Out Location of Accommodation Twin Sharing Room Type with Complimentary Breakfast Speaker and Facilitator September 16, 2024 September 19, 2024 Pagudpud, Ilocos Norte Speaker and Facilitator September 24, 2024 September 26, 2024 Pagudpud, Ilocos Norte Speaker and Facilitator September 26, 2024 September 27, 2024 Pagudpud, Ilocos Norte C. Provision of DOT Accredited Accommodation with Complimentary Breakfast for the Facilitators. Check in Check Out Location of Accommodation Single Occupancy Room Type with Complimentary Breakfast Facilitators September 16, 2024 September 19, 2024 Bangar, La Union D. Provision of Meals and Snacks for the Participants, Resource Speakers and Facilitators. AM & PM Snacks with drinks, plated or packed (such as pasta with bread/sandwich with chips or fries)  Assisted Buffet Lunch [inclusive of rice, main dish (meat/chicken/pork/seafood/fish), vegetables, dessert, soup and flavored drinks]  With free-flowing coffee, candies and water dispenser at the venue Date Time Location \ of pax September 17-19, 2024 AM Snacks 9:30 AM Lunch 12:00 NN PM Snacks 3:00 PM Sugpon, Ilocos Sur 35 September 24-26, 2024 AM Snacks 9:30 AM Lunch 12:00 NN PM Snacks 3:00 PM San Juan, La Union 35 September 27, 2024 AM Snacks 9:00 AM San Juan, La Union 50 E. Provision of Dinner Meals for the Resource Speaker and Facilitators Date Time Location \ of pax September 16-18, 2024 7:00 PM Pagudpud, Ilocos Norte 4 September 16-18, 2024 6:30 PM Bangar, La Union 2 September 24-26, 2024 7:00 PM San Juan, La Union 4 V. WORKING ARRANGEMENTS a. The engagement shall be for the whole duration of the following: • Community Guiding Seminar in Ilocos Sur on September 12-18, 2024 • Tourist Reception & Tour Guiding Techniques in Pagudpud, Ilocos Norte on September 17-19, 2024. • Tourist Awareness and Tourist Reception Seminar in Sugpon, Ilocos Sur on September 17-19, 2024. • Community Guiding Seminar in San Nicolas, Ilocos Norte on September 18- 24, 2024. • Barangay Tanod Sa Turismo Training Program in San Juan, La Union on September 24-27, 2024. • Community Based Kulinarya Workshop with Filipino Brand of Service Excellence in Pagudpud, Ilocos Norte on September 25-27, 2024. b. All related activities by the Ground Handler/ Travel and Tour Operator must be done in accordance with the DOT Regional Office’s rules and regulations. c. The Ground Handler/ Travel and Tour Operator shall render deliverables on the agreed timeline. d. All data, materials, documentation and reports are considered the property of the DOT Regional Office and shall be formally turned over by the Ground Handler/ Travel and Tour Operator to the DOT Regional Office. The use of outputs for this engagement requires prior approval from the DOT Regional Office. e. The DOT Regional Office shall designate a Support Team that will work closely with the Ground Handler/ Travel and Tour Operator regarding the technical and administrative requirements of the project, including monitoring of the progress of project activities; f. Payment shall be made upon the Ground Handler/ Travel and Tour Operator’s satisfactory completion of the deliverables. VI. MINIMUM REQUIREMENTS FOR BIDDERS The provider must be eligible for the following qualifications: a. Must be a legal entity/individual complete with permits and licenses for business operations; b. Must be DOT Accredited Travel Agency; c. Must be PHILGEPS registered; d. Willing to provide services on a send-bill arrangement; e. Amenable for date changes; f. Quotation must be inclusive of taxes (DOT-R1 has the full authority to withhold taxes and tax certificates to be issued on payments) VII. LEGAL TECHNICAL REQUIREMENTS a. Valid Mayor’s/Business Permit b. Certificate of PHILGEPS registration/number c. Income Tax Return d. Omnibus Sworn Statement VIII. BUDGET The Ground Handler/Travel and Tour Operator fee for the trainings for the Month of September is Two Hundred Thirty-Four Thousand and Two Hundred Fifty Pesos (Php 234,250.00) inclusive of all applicable government taxes, in a Send-Bill Arrangement (Government Procedure). Created by Bon Derryl G. Pugal Date Created 29/08/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF TOURISM - REGION I