INSTALLATION OF LED SOLAR STREETLIGHTS ALONG THREE MAIN ENTRANCE POINTS: ARCO BRIDGE TO GIL RADA ST. ALONG LUCBAN – SAMPALOC ROAD, BRGY. ABANG/KULAPI; SITIO BINUSUAN TO PEL, BRGY. AYUTI; ALONG LUCBAN Invitation to Bid (ITB)   Reference Number 11333979   Procuring Entity MUNICIPALITY OF LUCBAN, QUEZON   Title INSTALLATION OF LED SOLAR STREETLIGHTS ALONG THREE MAIN ENTRANCE POINTS: ARCO BRIDGE TO GIL RADA ST. ALONG LUCBAN – SAMPALOC ROAD, BRGY. ABANG/KULAPI; SITIO BINUSUAN TO PEL, BRGY. AYUTI; ALONG LUCBAN   Area of Delivery Quezon   Printable Version Solicitation Number: 100-1917-24-1855 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Civil Works Category: Construction Projects Approved Budget for the Contract: PHP 5,615,742.69 Contract Duration: 0 Day/s Client Agency: Contact Person: Socorro Jane De Mesa Averia BAC Chairman Quezon Ave cor Rizal Ave Lucban Quezon Lucban Quezon Philippines 4328 63-42-5401277 lgulucbanbac2024@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 09/10/2024 Last Updated / Time 09/10/2024 12:00 AM Closing Date / Time 29/10/2024 9:00 AM Description Republic of the Philippines Province of Quezon Municipality of Lucban INVITATION TO BID FOR INSTALLATION OF LED SOLAR STREETLIGHTS ALONG THREE MAIN ENTRANCE POINTS: ARCO BRIDGE TO GIL RADA ST. ALONG LUCBAN - SAMPALOC ROAD, BRGY. ABANG / KULAPI; SITIO BINUSUAN TO PEL, BRGY. AYUTI; ALONG LUCBAN-MAJAYJAY ROAD AND PTT BRGY. MALUPAK / TINAMNAN TO CAMATIAN BRIDGE LUCBAN, QUEZON 1. The Municipal Government of Lucban, through the 20% Development Fund 2024, intends to apply the sum of Five Million Six Hundred Fifteen Thousand Seven Hundred Forty-Two Pesos & Sixty-Nine Centavos Only (P 5,615,742.69) being the ABC to payments under the contract for INSTALLATION OF LED SOLAR STREETLIGHTS ALONG THREE MAIN ENTRANCE POINTS: ARCO BRIDGE TO GIL RADA ST. ALONG LUCBAN – SAMPALOC ROAD, BRGY. ABANG/KULAPI; SITIO BINUSUAN TO PEL, BRGY. AYUTI; ALONG LUCBAN – MAJAYJAY ROAD AND PTT BRGY. MALUPAK / TINAMNAN TO CAMATIAN BRIDGE, LUCBAN, QUEZON / 100-1917-24-1855. Bids received in excess of the ABC shall be automatically rejected at bid opening. Select this for lot-procurement: The Municipal Government of Lucban, through the 20% Development Fund 2024 intends to apply the sum of Five Million Six Hundred Fifteen Thousand Seven Hundred Forty-Two Pesos & Sixty-Nine Centavos Only (P 5,615,742.69) and the name/identification number of contracts for each lot INSTALLATION OF LED SOLAR STREETLIGHTS ALONG THREE MAIN ENTRANCE POINTS: ARCO BRIDGE TO GIL RADA ST. ALONG LUCBAN – SAMPALOC ROAD, BRGY. ABANG/KULAPI; SITIO BINUSUAN TO PEL, BRGY. AYUTI; ALONG LUCBAN – MAJAYJAY ROAD AND PTT BRGY. MALUPAK / TINAMNAN TO CAMATIAN BRIDGE, LUCBAN, QUEZON. The identification number of the contract is 100-1917-24-1855 being the Approved Budget for the Contract (ABC) to payments under the contract for each lot. Bids received in excess of the ABC for each lot shall be automatically rejected at bid opening. 2. The Municipal Government of Lucban now invites bids for the above Procurement Project. Completion of the Works is required ninety (90) calendar days. Bidders should have completed a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. 4. Interested bidders may obtain further information from Municipal Government of Lucban and inspect the Bidding Documents at the address given below from 08:00 A.M. to 05:00 P.M., Monday to Friday excluding holidays. 5. A complete set of Bidding Documents may be acquired by interested bidders on October 09, 2024 to October 29, 2024 from given address Municipal Administrator’s Office, 2nd Floor, Municipal Building, Lucban, Quezon and website/s below (Not Applicable): and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Ten Thousand Pesos Only (Php 10,000.00). The Procuring Entity shall allow the bidder to present its proof of payment for the fees. 6. The Municipal Government of Lucban will hold a Pre-Bid Conference on (October 17, 2024) at DILG Conference Room, 3rd Floor of Lucban Municipal Building, Lucban, Quezon and/or through videoconferencing/webcasting via (Not Applicable), which shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat through manual submission at the office address as indicated below, Municipal Administrator’s Office, 2nd Floor, Municipal Building, Lucban, Quezon on or before October 29, 2024, 09:00 A.M. Late bids shall not be accepted. 8. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 16. 9. Bid opening shall be on October 29, 2024, 09:00 A.M. at the given address below DILG Conference Room, 3rd Floor of Lucban Municipal Building, Lucban, Quezon and/or through [insert website, application, or technology to be used (Not Applicable). Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 10. [Insert such other necessary information deemed relevant by the Procuring Entity such as the use of a back-up data or cloud storage for large files uploaded for online bid submissions] 11. The Municipal Government of Lucban reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised Implementing Rules and Regulations (IRR) of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 12. For further information, please refer to: BAC Secretariat Office of the Municipal Administrator Quezon Ave cor Rizal Avenue +6342-540-1277 lgulucbanbac2024@gmail.com 13. You may visit the following websites: For downloading of Bidding Documents: [If applicable] For online bid submission: (Not Applicable) __________________________________ ATTY. SOCORRO JANE D.M. AVERIA BAC Chairperson Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 INSTALLATION OF LED SOLAR STREETLIGHTS INSTALLATION OF LED SOLAR STREETLIGHTS ALONG THREE MAIN ENTRANCE POINTS: ARCO BRIDGE TO GIL RADA ST. ALONG LUCBAN – SAMPALOC ROAD, BRGY. ABANG/KULAPI; SITIO BINUSUAN TO PEL, BRGY. AYUTI; ALONG LUCBAN -MAJAYJAY ROAD AND PTT BRGY. MALUPAK / TINAMNAN TO 1 Lot 5,615,742.69 Pre-bid Conference Date Time Venue 17/10/2024 9:00 AM DILG Conference Room 3rd Floor Lucban Municipal Building Lucban, Quezon Other Information Republic pf the Philippines Province of Quezon Municipality of Lucban BIDS AND AWARDS COMMITTEE INSTRUCTION TO BIDDERS (ITB) Name of Project: INSTALLATION OF LED SOLAR STREETLIGHTS ALONG THREE MAIN ENTRANCE POINTS: ARCO BRIDGE TO GIL RADA ST. ALONG LUCBAN – SAMPALOC ROAD, BRGY. ABANG/KULAPI; SITIO BINUSUAN TO PEL, BRGY. AYUTI; ALONG LUCBAN – MAJAYJAY ROAD AND PTT BRGY. MALUPAK / TINAMNAN TO CAMATIAN BRIDGE. Location : LUCBAN, QUEZON Brief Description: INSTALLATION OF LED SOLAR STREETLIGHTS For the Contract (ABC): Php 5,615,742.69 (CIVIL WORKS) The Eligibility Check/Screening as well as the Examination of Bids shall use Non-Discretionary “pass/fail” criteria. Post-qualification of the Lowest Calculated Bid shall be conducted. All particulars relative to Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference, Evaluation of Bids, Post-qualification and Award of Contract shall be governed by the pertinent provisions of RA 9184 and its Implementing Rules and Regulations (IRR). TERMS: 1. Bidders shall be present personal or thru authorized representative with Authorization Letter at the time of opening of bids and Authority of the Signatory in The Bill of Quantities, if applicable; 2. Proposal shall be made in the form to be provided by the Bids and Awards Committee for the purpose. Erasures or alterations shall be initialed by the person signing the bid. 3. Bids must be accompanied by a Bid Security amounting to the following schedule: a. O.R. issued by the Municipal Treasurer’s Office to acknowledge receipt of Cash/Certified Check/Managers Check/Cashier’s Check P 112,314.85 b. Bank Guarantee P 112,314.85 c. Surety Bond P 280,787.13 d. Bid Securing Declaration 4. SEALED PROPOSAL IN A “BROWN ENVELOPE” will be received only at the Office of the BAC Secretariat, Administrator’s Office, Municipal Building to be deposited in a locked box and will be opened publicly on the same day and time; 5. SEAL ELIGIBILITY REQUIREMENTS will be received only at the Office of the BAC Secretariat, Administrator’s Office, Municipal Building on October 29, 2024 until 09:00 am.; 6. UNSEALED BIDS shall be disregarded and declared “NO BID”. Bids submitted after the date and time of opening of bids will not be accepted; 7. The bid SHALL BE COMPLETE specified in the Bill of Quantities; 8. Bidders shall state the period within which their offer is good and in no case shall it be less than (90) calendar days. The period within which the bidder could deliver their commodity/services/finish the project shall likewise be stated. Bid Documents will be available only to prospective bidders upon payment of non-refundable amount of Ten Thousand Pesos (P 10,000.00) to the Municipal Treasurer’s Office. The BAC assumes no responsibility what so ever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid. The LGU-BAC reserves the right to accept or reject any Bid, to annul the bidding process, and to reject all BIDS at any time prior to contract award, without thereby incurring any liability to the affected Bidder or Bidders. The Secretariat LGU-Lucban Bids and Awards Committee Lucban, Quezon Tel. No. (042) 540-1277 Approved By: ATTY SOCORRO JANE D.M. AVERIA BAC Chairman Republic of the Philippines Province of Quezon Municipality of Lucban Bill of Quantities Quantity Unit Articles/Description Unit Price Amount SOLAR POWERED STREET LIGHTS 1.00 l.s. Mobilization / Demobilization 460.00 sqm Clearing and Grubbing 172.50 cu.m. Structure Excavation 112.90 cu.m. Foundation Fill 58.19 cu.m. Class A Concrete (Concrete Pedestal) 28 days Class A Concrete (20 Mpa) 115.00 sets Miscellaneous Electrical and Civil Works (UP70- 400 Watts LED, IP 65 Solar Powered Streetlights with 8.0m height Hot Dip Galvanized Single Arm Pole including base plate and bolts & nuts) 1.00 lot Construction Safety and Health 1.00 lot Project Billboard 1.00 lot Traffic Management Name of Project: : Installation of LED Solar Streetlights along Three Main Entrance Points: Arco Bridge to Gil Rada St., along Lucban - Sampaloc Road, Brgy. Abang/Kulapi; Sitio Binusuan to PEL, Brgy. Ayuti; along Lucban - Majayjay Road and PTT Brgy. Malupak / Tinamnan to Camatian Bridge. Approved Budget for the Contract: Php 5,615,742.69 . __________________________________________ (Printed name of bidder/Authorized Representative) _____________________________________ (Signature) _________________________________________ (Business Name) Republic of the Philippines Province of Quezon MUNICIPALITY OF LUCBAN BIDS AND AWARD COMMITTEE (BAC) 2nd Floor, Municipal Building, Quezon Avenue, Lucban, Quezon CHECKLIST OF ELIGIBILITY REQUIREMENTS FOR BIDDERS LEGAL DOCUMENTS PASS FAIL 1. Registration Certificate from SEC, DTI for sole proprietorship, CDA for Cooperatives; 2. Valid and Current Mayor's permit issued by the City or Municipality where the principal business of the bidder is located; 3. BIR Certificate of Registration TECHNICAL DOCUMENTS 4. List/statement of the prospective Bidder of all its on-going and completed government and private contracts within the relevant period including contracts awarded but not yet started, if any; 5. Valid Philippine Contractor's Association Board (PCAB) license and registration for the type and cost of the contract to be bid; 6. Statement of Availability of Key Personnel that may be used for the contract, supported with the list using forms; 7. Statement of Availability of Equipment owned, under lease and/or has under purchase agreements that may be used for the contract supported with the list using forms; FINANCIAL DOCUMENTS 8. Audited financial statements stamped “Received” by the BIR or its duly accredited and authorized institutions, for the immediately preceding calendar year, showing among others the Total Assets and Liabilities; 9. Computation for its Net Financial Contracting Capacity (NFCC) or Certificate of Commitment specific to the contract to be bid issued by a licensed bank to extend to the bidder a credit line if awarded the contract; 10. Latest Annual Income Tax Return (Form 1701 for Single Proprietorship or 1702 for Corporation, Partnership or Association) 11. Latest Quarter Income Tax Return (Form 1701Q for Single Proprietorship or 1702Q for Corporation, Partnership or Association) 12. Tax Clearance; 13. Quarterly Business Tax Return for the last Two (2) quarters (VAT Return (2550Q) for VAT Registered or Percentage Return for Non-Vat Registered (2551Q)) with Clarification SLIP CLASS "B" DOCUMENTS 14. Valid Joint Venture Agreement, in case of a Joint Venture; 15. PhilGeps Registration; 16. Bid Security / Bid Securing Declaration 17. Organizational Chart; 18. List of Contractor's Personnel to be assigned with their qualification and experience data; 19. List of Contractor's equipment units, which are owned, leased and/or under purchase agreements supported by certificate of availability of equipment from the equipment lessor/vendor for the duration of the project; 20. Duly Signed and Notarized Omnibus Sworn Statement as prescribed by the GPPB 21. Other documents that may be required by the existing laws and/or procuring entity concerning in the Bidding Documents such as: ●Duly Signed Construction Schedule and S-Curve ●Manpower Schedule ●Construction Methods ●Equipment Utilization Schedule ●Construction Safety and Health Program Approved by DOLE ●PERT / CPM FINANCIAL PROPOSAL 3. Bid prices in the Bill of Quantities in the prescribed Bid Form; 2. Detailed estimates including a summary sheet indicating the unit prices of construction materials, labor rates and equipment rentals used in coming up with the bid; and 3. Cash Flow by the quarter and Payment Schedule. Note: Pass (if all the above documents are present) Fail ( if any of the documents are absent) Notwithstanding the BAC’s declaration of non-responsiveness of the first envelope, the financial proposals contained in the second bid envelopes of all bidders shall be read. The first and second envelopes shall not be returned to the bidders. Each bidder shall submit one (1) original and two (2) copies of the first and second components of its bid.(which shall be used in the opening) Any missing documents in the above-mentioned checklist is a ground for outright rejection of the Bid. Remarks: Complying Non-Complying Created by Socorro Jane De Mesa Averia Date Created 08/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       MUNICIPALITY OF LUCBAN, QUEZON