Procurement of Various Supplies (Baffles accent and lighting for Auditorium) for the use of DHSUD Central Office (GSD) Request for Quotation (RFQ)   Reference Number 11329985   Procuring Entity DEPARTMENT OF HUMAN SETTLEMENT AND URBAN DEVELOPMENT - QUEZO   Title Procurement of Various Supplies (Baffles accent and lighting for Auditorium) for the use of DHSUD Central Office (GSD)   Area of Delivery Metro Manila   Printable Version Solicitation Number: 2024-10-0593 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Construction Materials and Supplies Approved Budget for the Contract: PHP 266,750.00 Delivery Period: 14 Day/s Client Agency: Contact Person: Dr. Abrian Joy B Orencia Officer-In-Charge (OIC) 8th floor DHSUD Bldg, Kalayaan Avenue cor. Mayaman Street, Diliman Quezon City Metro Manila Philippines 63-2-84244080 Ext.1833 procurement@dhsud.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 08/10/2024 Last Updated / Time 08/10/2024 12:00 AM Closing Date / Time 11/10/2024 1:00 PM Description REQUEST FOR QUOTATION Doc Control No. : FORM-AS-PD-002 Revision No: 0 Effectivity Date : 1 SEPTEMBER 2023 The Department of Human Settlements and Urban Development (DHSUD) would like to invite your company to submit a quotation or proposal for the following procurement activity: Request for Quotation No. RFQ No. 10-0593, s. 2024 Procurement Activity Procurement of Various Supplies (Baffles accent and lighting for Auditorium) for the use of DHSUD Central Office (GSD) Mode of Procurement Negotiated Procurement – Small Value Procurement [Section 53.9] Approved Budget for the Contract (ABC) Two Hundred Sixty-Six Thousand Seven Hundred Fifty Pesos (Php266,750.00), inclusive of all existing and appropriate government taxes and charges. Deadline for The Receipt of Quotations or Bid Proposals On or before 1:00 PM, October 11, 2024. Delivery Schedule Delivery of goods/items shall be within seven (7) to fourteen (14) days upon receipt of the approved Purchase Order. The minimum technical specifications for the said activities are as follows: LINE ITEM No. QTY. UNIT ITEM, DESCRIPTION, & MINIMUM SPECIFICATIONS 1 405 pcs Indoor baffles, 50mm x 90mm x 2900mm Wallnut, NW401 2 60 pcs Baffles bracket 2900mm 3 1,000 pcs Black screw 3" pointed 4 10 pcs Masonry bit 1/8" 5 1 pcs Paint spray gun Sunction type 6 1 gal Automotive lacquer paint, Gray Delight color 7 1 gal Lacquer thinner 8 60 pcs T5 tube light warmwhite, Linkable w/ bracket, connector, and connector with wire 9 5 roll 3.5 mmsq. THHN wire 10 4 set 3 gang switch w/ plate cover 11 30 pcs PVC pipe 1/2" Orange 12 15 pcs PVC octagonal box 4" x 4" with cover 13 2 gal Wood primer 14 1,000 pcs Black screw 3" 15 20 tube Liquid nail 16 5 pcs Flat bar 1" x 20' x 3/16" thk 17 1 box Blind rivet 5/32" x 1/2" 18 10 pcs Drill bit 5/32" dia 19 10 pcs Masonry drill bit 1/8" 20 1 liter Red oxide primer 21 20 roll Electrical tape, big Terms and Conditions: 1. Payment shall be made upon completion of service/delivery and submission of the supporting documents (e.g., delivery receipt, sales invoice, billing statement, warranty certificate if applicable, and other documents as may be required in the technical specifications); 2. Kindly accomplish the attached reply slip correctly and accurately. Please do not alter the contents of the form in any way; 3. All technical specifications are mandatory. Failure to comply with any of the said requirements shall be a cause for the disqualification of your quotation; 4. The Department shall have the right to inspect the goods to check its conformity with the required minimum technical specifications; 5. Issuance of Official Receipts (OR) or Sales Invoice (SI) in the name of the Department of Human Settlements and Urban Development (DHSUD) is mandatory. The supplier shall bear the cost of mailing the ORs or SIs. The supplier shall be responsible for bearing any bank charges and/or service charges that may be incurred by the Department in case of payment requests via check deposit; 6. Please submit the LATEST copy or e-copy of the following documentary requirements: a. PhilGEPS Registration Number / Certificate of PhilGEPS Membership; b. 2024 Mayor’s Permit/Business Permit; and (Note: In case the permit has recently expired, please submit the old permit and attach the official receipt for the renewal application thereof.) c. SIGNED Omnibus Sworn Statement (OSS); and Note: A Notarized Omnibus Sworn Statement (OSS) shall be submitted by the LCRB or SCRB prior to the processing of payment. If the authorized representative listed on the reply slip is not the same person who executed the Omnibus Sworn Statement (OSS) kindly attach a copy of the notarized Special Power of Attorney (SPA) together with the valid government-issued identification card of both signatories. d. Supporting Documents (as may be applicable): For sole proprietorships – DTI Business Name Registration; For partnerships or corporations - a Notarized Special Power of Attorney, or a Notarized Secretary’s Certificate, whichever is applicable e. BIR Registration Form (Bidders with previously submitted eligibility requirements, provided they are current and updated, are no longer required to submit the said documents.) Your quotation or bid proposal must be submitted together with the attached reply slip and the above mentioned documentary requirements through personal delivery, and in a SEALED ENVELOPE, to the Procurement Division located at the 8th Floor, DHSUD Building, Kalayaan Avenue corner Mayaman Street, Diliman, Quezon City, OR through electronic mail at procurement@dhsud.gov.ph. The DHSUD Bids and Awards Committee (BAC), through the concerned end-user unit and the BAC Secretariat, shall recommend the award of the contract to the Head of the End-User Unit or Implementing Office, of the service provider with the Single/Lowest Calculated and Responsive Quotation SLRQ/(LCRQ) pursuant to Section 53.10 of the 2016 Revised IRR of RA 9184. With the end view of obtaining the contract most advantageous to the government pursuant to Sec. 41 of the 2016 Revised IRR of RA 9184, DHSUD reserves the right to reject any and all quotations/bids, to annul the procurement process, to declare a failure of bidding, to reject all quotations/bids at any time prior to contract award, or not to award the contract, without thereby incurring any liability to the affected bidder/s. For questions and/or clarifications, please contact the Procurement Division at telephone number 8424-4080 (local 1833). (original signed) DR. ABRIAN JOY B. ORENCIA OIC, Procurement Division REPLY SLIP PROCUREMENT: Procurement of Various Supplies (Baffles accent and lighting for Auditorium) for the use of DHSUD Central Office (GSD) REQUEST FOR QUOTATION NO.: 10-0593, s. 2024 _______________ Date DR. ABRIAN JOY B. ORENCIA OIC-Procurement Division Department of Human Settlements and Urban Development 8th Floor, Administrative Services DHSUD Bldg. Kalayaan Avenue, cor. Mayaman St. Quezon City Dear Dr. Orencia: This is to submit the following bid quotation/proposal for the subject procurement with a total bid price of __________________________________ Pesos (PhP________.00), inclusive of all existing and appropriate government taxes and charges: Qty Unit Description Price/ unit Total price I hereby certify that the above bid quotation/proposal is true and correct, and I accept the rights of the Department of Human Settlements and Urban Development, as the Procuring Entity, under Section 41 of the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. Thank you. Truly yours, Name of Company : ______________________________________ Name of Authorized Representative: ______________________________________ Designation/Position : ______________________________________ Address : ______________________________________ Telephone No./Mobile No. : ______________________________________ Email address : ______________________________________ PhilGEPS Registration No. : ______________________________________ Tax Identification No : ______________________________________ : ______________________________________ Type of Registration : VAT? ( ) NON-VAT ( ) Payment details: Bank Name/ Branch : ______________________________________ Bank Account Number : ______________________________________ (Note: For bank account maintained other than Land Bank of the Philippines (LBP), the corresponding bank charges shall be borne/paid by the supplier as deduction from the amount of payment transferred to their account.) Signature : ______________________________________ Omnibus Sworn Statement (Revised) [Shall be submitted with the Bid] [Kindly fill out this template accordingly by completing the needed information and deleting the non-applicable provisions that may be deleted.] _________________________________________________________________________ REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF ______ ) S.S. AFFIDAVIT I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that: 1. [Select one, delete the other:] [If a sole proprietorship:] I am the sole proprietor or authorized representative of [Name of Bidder] with office address at [address of Bidder]; [If a partnership, corporation, cooperative, or joint venture:] I am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder]; 2. [Select one, delete the other:] [If a sole proprietorship:] As the owner and sole proprietor, or authorized representative of [Name of Bidder], I have full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached duly notarized Special Power of Attorney; [If a partnership, corporation, cooperative, or joint venture:] I am granted full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached [state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s Certificate, Board/Partnership Resolution, or Special Power of Attorney, whichever is applicable;)]; 3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board, by itself or by relation, membership, association, affiliation, or controlling interest with another blacklisted person or entity as defined and provided for in the Uniform Guidelines on Blacklisting; 4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct; 5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted; 6. [Select one, delete the rest:] [If a sole proprietorship:] The owner or sole proprietor is not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; [If a partnership or cooperative:] None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; [If a corporation or joint venture:] None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; 7. [Name of Bidder] complies with existing labor laws and standards; and 8. [Name of Bidder] is aware of and has undertaken the responsibilities as a Bidder in compliance with the Philippine Bidding Documents, which includes: a. Carefully examining all of the Bidding Documents; b. Acknowledging all conditions, local or otherwise, affecting the implementation of the Contract; c. Making an estimate of the facilities available and needed for the contract to be bid, if any; and d. Inquiring or securing Supplemental/Bid Bulletin(s) issued for the [Name of the Project]. 9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project or activity. 10. In case advance payment was made or given, failure to perform or deliver any of the obligations and undertakings in the contract shall be sufficient grounds to constitute criminal liability for Swindling (Estafa) or the commission of fraud with unfaithfulness or abuse of confidence through misappropriating or converting any payment received by a person or entity under an obligation involving the duty to deliver certain goods or services, to the prejudice of the public and the government of the Philippines pursuant to Article 315 of Act No. 3815 s. 1930, as amended, or the Revised Penal Code. IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at ____________, Philippines. [Insert NAME OF BIDDER OR ITS AUTHORIZED REPRESENTATIVE] [Insert signatory’s legal capacity] Affiant [Jurat] [Format shall be based on the latest Rules on Notarial Practice] Created by Dr. Abrian Joy B Orencia Date Created 07/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF HUMAN SETTLEMENT AND URBAN DEVELOPMENT - QUEZO