SUPPLY AND DELIVERY OF PACKED MEALS FOR THE PARTICIPANTS OF THE INCIDENT COMMAND SYSTEM EXECUTIVE COURSE Request for Quotation (RFQ)   Reference Number 11280414   Procuring Entity PHILIPPINE INFORMATION AGENCY   Title SUPPLY AND DELIVERY OF PACKED MEALS FOR THE PARTICIPANTS OF THE INCIDENT COMMAND SYSTEM EXECUTIVE COURSE   Area of Delivery Metro Manila   Printable Version Solicitation Number: 24-10-103 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 16,100.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Paul John Hechanova Delos Santos Administrative Assistant III Visayas Avenue, Diliman, Quezon City Metro Manila Philippines 1128 63-2-9204338 paul.delossantos@pia.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 23/10/2024 Last Updated / Time 23/10/2024 12:00 AM Closing Date / Time 28/10/2024 9:00 AM Description PHILIPPINE INFORMATION AGENCY PIA Bldg, Visayas Avenue, Diliman Quezon City REQUEST FOR QUOTATION (RFQ) The Philippine Information Agency (PIA), through its Bids and Awards Committee (BAC), hereby invites all interested suppliers to quote their lowest price on the items listed in the Suppliers Quotation Form (Annex A) subject to the General Conditions stated herein. NAME OF PROJECT:SUPPLY AND DELIVERY OF PACKED MEALS FOR THE PARTICIPANTS OF THE INCIDENT COMMAND SYSTEM EXECUTIVE COURSE APPROVED BUDGET FOR THE CONTRACT: Php 16,100.00 General Conditions: 1. Bidding will be conducted through Small Value Procurement under Section 53.9 of the Revised Implementing Rules and Regulations (IRR) of Republic Act. No. 9184, otherwise known as the “Government Procurement Reform Act.” 2. Suppliers are required to submit the following prior to notification by the BAC of the award: a. Valid & Current Mayor’s/Business Permit for 2024; b. Valid & Current PhilGEPS Registration Certificate/Number; c. Income Tax Return (for ABCs above P500K) d. Omnibus Sworn Statement (for ABCs above P50K); e. Bids should be valid for a period of 90 days. 3. DELIVERY PERIOD: November 6, 2024 4. The total price quoted is subject to VAT and other applicable taxes and payable check; 5. Payment shall be prepared through Advice to Debit Account upon receipt of the supplier’s Statement of Account, subject to deduction of applicable taxes. For further inquiries, please coordinate with Paul John Delos Santos at Telephone number 8920- 4338. The Quotation may be submitted through e-mail at paul.delossantos@pia.gov.ph or delivered to the address below on or before 28 October 2024 @ 9:00 AM. Philippine Information Agency 2nd Floor Procurement Section office PIA Bldg., Visayas Ave., Diliman, Quezon City The Philippine Information Agency (PIA) reserves the right to accept or reject any or all Quotations/Bids, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected Bidder(s), and to accept offer that is most advantageous to the Government. ATTY. ALLAN VINCENT B. LORENZO BAC-CHAIRPERSON ANNEX A SUPPLIER’S QUOTATION ITEM NO. DESCRIPTION QTY UNIT COST (Php) TOTAL COST (Php) Packed Meals • AM Snacks with drinks • Lunch: Two (2) viands (Fish, Pork, Beef, Poultry) with vegetable, dish, plain rice, dessert and drinks • PM Snacks with drinks 35 pax DELIVERY PERIOD: November 6, 2024 PRICE VALIDITY:90 days After having carefully read, understood and accepted the conditions specified in the Request for Quotation, Technical Specification and Terms of Reference, I/We quote on the item(s) at prices as above-indicated. Printed Name and Signature Business Name and Address Telephone/Mobile No. and E-mail address Date Technical Specifications Note: Bidders must state either “Comply” or “Not Comply” in the column “Statement of Compliance” against each of the individual parameters of each Specification: Item Specification Statement of Compliance Packed Meals (35 pax) • AM Snacks with drinks • Lunch: Two (2) viands (Fish, Pork, Beef, Poultry) with vegetable, dish, plain rice, dessert and drinks • PM Snacks with drinks SCHEDULE OF DELIVERY: NOVEMBER 6, 2024 AM Snacks : 9:30 A.M Lunch : 11:00 AM PM Snacks : 3:00 P.M Responsibilities of the Supplier  Supplier shall provide the food packs with reasonable care, skills and diligence. All goods supplied shall be new and fresh.  Supplier must deliver the food packs following the delivery schedule specified in the above schedule requirements  Supplier must submit the detailed food line up for AM snacks, Lunch, and PM snacks with description as necessary  Supplier shall ensure that the food container and other items must be clean and kept in a hygienic and proper manner at all times  Where food packs are rejected as being damages, spoiled or otherwise falling to conform to the requirements in these terms, the supplier shall, at its own cost, remove, replace, and re perform and/or take such corrective action as may be required to enable the food packs to conform to the requirements and satisfaction of the end-user Terms of Payment: The supplier shall provide the bank account wherein payment will be credited. Liquidated Damages: Where the contractor refuses or fails to satisfactorily complete the delivery within the specified contract time, plus any extension time duly granted and is hereby in default under contract, the Contractor shall pay PIA for liquidated damages, and not by way of penalty, an amount as provided in the conditions of the contract equal to the tenth (1/10) of one percent (1%) of the cost of the unperformed portion of everyday of delay. Once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, the PIA may rescind or terminate the contract without prejudice to other courses of action and remedies available under the circumstances such as but not limited to forfeiture of performance security and/or blacklisting of the latter. For entitlement to such liquidated damages, PIA need not to prove the damages actually incurred. Said damages in any amount shall be deducted from any money due or which may become due to the Contractor under the contract and/or collect such liquidated damages from the retention money or other securities posted by the service Contractor at the PIA’s convenience. I hereby certify that the statement of compliance to the forgoing technical specifications are true and correct, otherwise, if found to be false either during bid evaluation or post-qualification, the same shall give rise to automatic disqualification of our bid. Name of Company/Bidder Signature Over Printed Name Date Of Authorized Representative Created by Ronelio N Hernandez Date Created 23/09/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       PHILIPPINE INFORMATION AGENCY